[Deptheads] Minutes and notes from meeting 30 March

[Ryan McMullan]

         Just so it's clear, LARPs happen all Day long Saturday and 
Sunday.  Rumors that LARPs can only happen at night were started by 
people in black trenchcoats with too much eye makeup and should be 
disregarded.
         Based on what I've heard from the Camarilla so far, they are 
planning on running four events, which would use the Penthouse from 
2pm-midnight on Saturday and Sunday.  Last time they had about 50 
players in each event and told me that it was a very light turnout 
for a Regional event.

Ryan


At 05:30 PM 4/2/2008, Patrick Havert wrote:

>Folks,
>
>I can't see how minis will fit into the end of the ballroom.  They 
>should also get the Penthouse, as last time even though the Ballroom 
>E-F was not full, it used at least 60% of that space, and filled the Penthouse.
>
>I know the LARP crew wants it for at night, but we need to be 
>realistic about the space we have.
>
>-Patrick
>
>
>----- Original Message ----- From: "Eric M. Aldrich I" <ealdrich at apple.com>
>To: "deptheads" <deptheads at polycon.org>
>Sent: Monday, March 31, 2008 10:42 AM
>Subject: [Deptheads] Minutes and notes from meeting 30 March
>
>
>>Agenda 30 March, 2008
>>
>>0. Lunch
>>1. Welcome Announcements
>>     - Tim Keennon: Computers
>>     - Robyn Nixon: Assistant Miniatures
>>     - Round table (nothing of note)
>>2. Orccon
>>     a. What did you think?
>>         Con went well
>>     b. What went right?
>>         The Hotel Staff
>>     c. What went wrong?
>>         The Hotel
>>         - Parking
>>             Parking lot across the street. $10/day?
>>             Hotel parking is being improved.
>>     d. How did we do?
>>         1400 people est. Best since 2003.
>>3. Gamex
>>      a. Publicity
>>         - Flyer
>>     Need details for flyer by end of week.
>>     Get flyers to Robyn for ConQuest LV.
>>     Get flyers to Heather for Devi.
>>         - Special Guest
>>             Zev (Z-Man) Shlasinger - Special Guest
>>             Jason?
>>             Matt?
>>             People able to pitch game designs.
>>         - Special Events
>>             D&D 4th Ed Premier
>>         - News Items
>>             We need them for the front page
>>      b. Layout/Room Changes
>>         Ballrooms: as before -- open wall between D & E
>>         Foyer: same as Orccon
>>         Catalina: same as Orccon, except F only storage, payouts (no games)
>>La Jolla A/B: Computer Room/Seminar and Movie Room
>>         No 3rd floor
>>         Laguna, Malibu, Newport -- all RPG/LARP
>>CCGs and BGs might share part of the CCG room. (Victor and Patrick 
>>H  will coordinate as necessary)
>>         San Jose for BGs, Special Events
>>         Century: RPGA
>>         Cabanas: RPG, LARP
>>         Penthouse: LARP, RPG, long BGs
>>4. Website
>>     a. Event specific required fields in Run/Edit event
>>     b. Sign-up sheets done
>>     c. Previous con event lists available
>>     d. Requests
>>         - RPG limited time options
>>         - News submission form
>>         Special events page
>>         World Wide Web email
>>         Robyn email of approved.
>>         Forum link to a please login page, change menu link in index.
>>         Roommate list on forum.
>>         Run Event staff approve option. No approve request sent if 
>> approved checked.
>>More obvious menu items. Menu rollovers
>>Set target = a name (not _blank) for gallery pictures.
>>***** Windows testers needed for the website, especially Vista. 
>>XP  also needed for thorough testing.
>>
>>5. Game Library
>>     Need to contact companies about donating games to con. 
>> Eric  Burgess to head
>>6. Deadlines
>>     Fri, 4 April
>>         - Flyer to printer
>>     Fri, 11 April
>>         - Mail flyer
>>     Fri, 25 April
>>         - Room lists to Norm and Eric A.
>>     Sun, 27 April
>>         - Next meeting, LAX Radsisson, 1 pm
>>     Fri, 2 May
>>         - Hotel room reg deadline
>>     Sat, 3 May
>>         - Special Facility Requests due
>>     Sat, 10 May
>>         - Event pre-reg on
>>         - Event listings for conbook due
>>         - Ads for conbook due
>>     Mon, 12 May
>>        - Volunteer lists to Tracy/Mary
>>     Mon, 19 May
>>        - All pre-reg off
>>        - Conbook to printer
>>7. Q & A
>>     Departmental packet of forms.
>>     Badge number needs to be on the badge.
>>     Get contact info at reg desk for kids badges.
>>     Liability form for all child badge. See PolyCon.
>>     Emphasize to volunteers that every person must have a badge to  play.
>>     Write down the badge number on signup sheet on check in for 
>> game. Ensures badge and helps to confirm name spelling.
>>     Blizzard might be out for Gateway.
>>     Announcements of things starting or closing.
>>     Get guests lined up for next year in Oct - Nov.
>>
>>     Windows testers needed for the website, especially Vista. XP 
>> also needed for thorough testing.
>>     Ask Aaron if he would be able to do more signs, if we give 
>> him  the graphics.
>>     Ask Norm about a PVC banner poles.
>>     Consider having more made for banners for headquarters.
>>_______________________________________________
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>>Deptheads at strategicon.net
>>http://mordred.punk.net/mailman/listinfo/deptheads
>
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