[Deptheads] Minutes and notes from meeting 30 March

Fri Apr 4 09:20:08 PDT 2008

I've not heard anything recently about <18yo players, but I will raise it
with them -- thanks for the heads-up.  At Orccon we had some young adult
players in one of the Indie LARPs (Red Queen) as well as the Boffer LARPs
(Fantasy and Post-apocalyptic) and they came away from them with gasps of
"cool!". So if we can expand that to Camarilla games, we can really reach
out to budding gamers and grow future con attendance beyond us grizzled old
farts.

Ryan

On 4/4/08, evil5757 at aol.com <evil5757 at aol.com> wrote:
>
> I agree with Ryan.  From the beginning, I wanted to ensure that LARPS were
> available at all times and for all ages, not just night time and 18+. The
> Cam has changed their "experience point" (for lack of a better term) system
> this year, and it definitely targeted the fact that LA had more convention
> opportunities than anyone else n the country, so we need to let it weather
> itself out and let them deal with their internal politcs themselves while
> giving them a place to run all day long.  It explains the light turn-out
> this time, but we'll need to see what it does for the future.
>
> Ryan, while on the subject, I had talked to the Cam last year about
> including events suitable for 13-18 year olds and it was going to be looked
> into.  Have we heard anything yet on this?
>
> John
>
>
>
> -----Original Message-----
> From: Ryan McMullan <rmcmullan at gmail.com>
> To: deptheads at strategicon.net
> Sent: Thu, 3 Apr 2008 8:42 pm
> Subject: Re: [Deptheads] Minutes and notes from meeting 30 March
>
>  Just so it's clear, LARPs happen all Day long Saturday and Sunday. Rumors
> that LARPs can only happen at night were started by people in black
> trenchcoats with too much eye makeup and should be disregarded.
>   Based on what I've heard from the Camarilla so far, they are planning on
> running four events, which would use the Penthouse from 2pm-midnight on
> Saturday and Sunday. Last time they had about 50 players in each event and
> told me that it was a very light turnout for a Regional event.
>
> Ryan
>
> At 05:30 PM 4/2/2008, Patrick Havert wrote:
>
> >Folks,
> >
> >I can't see how minis will fit into the end of the ballroom. They >should
> also get the Penthouse, as last time even though the Ballroom >E-F was not
> full, it used at least 60% of that space, and filled the Penthouse.
> >
> >I know the LARP crew wants it for at night, but we need to be >realistic
> about the space we have.
> >
> >-Patrick
> >
> >
> >----- Original Message ----- From: "Eric M. Aldrich I" <
> ealdrich at apple.com>
> >To: "deptheads" <deptheads at polycon.org>
> >Sent: Monday, March 31, 2008 10:42 AM
> >Subject: [Deptheads] Minutes and notes from meeting 30 March
> >
> >
> >>Agenda 30 March, 2008
> >>
> >>0. Lunch
> >>1. Welcome Announcements
> >> - Tim Keennon: Computers
> >> - Robyn Nixon: Assistant Miniatures
> >> - Round table (nothing of note)
> >>2. Orccon
> >> a. What did you think?
> >> Con went well
> >> b. What went right?
> >> The Hotel Staff
> >> c. What went wrong?
> >> The Hotel
> >> - Parking
> >> Parking lot across the street. $10/day?
> >> Hotel parking is being improved.
> >> d. How did we do?
> >> 1400 people est. Best since 2003.
> >>3. Gamex
> >> a. Publicity
> >> - Flyer
> >> Need details for flyer by end of week.
> >> Get flyers to Robyn for ConQuest LV.
> >> Get flyers to Heather for Devi.
> >> - Special Guest
> >> Zev (Z-Man) Shlasinger - Special Guest
> >> Jason?
> >> Matt?
> >> People able to pitch game designs.
> >> - Special Events
> >> D&D 4th Ed Premier
> >> - News Items
> >> We need them for the front page
> >> b. Layout/Room Changes
> >> Ballrooms: as before -- open wall between D & E
> >> Foyer: same as Orccon
> >> Catalina: same as Orccon, except F only storage, payouts (no games)
> >>La Jolla A/B: Computer Room/Seminar and Movie Room
> >> No 3rd floor
> >> Laguna, Malibu, Newport -- all RPG/LARP
> >>CCGs and BGs might share part of the CCG room. (Victor and Patrick >>H
> will coordinate as necessary)
> >> San Jose for BGs, Special Events
> >> Century: RPGA
> >> Cabanas: RPG, LARP
> >> Penthouse: LARP, RPG, long BGs
> >>4. Website
> >> a. Event specific required fields in Run/Edit event
> >> b. Sign-up sheets done
> >> c. Previous con event lists available
> >> d. Requests
> >> - RPG limited time options
> >> - News submission form
> >> Special events page
> >> World Wide Web email
> >> Robyn email of approved.
> >> Forum link to a please login page, change menu link in index.
> >> Roommate list on forum.
> >> Run Event staff approve option. No approve request sent if >> approved
> checked.
> >>More obvious menu items. Menu rollovers
> >>Set target = a name (not _blank) for gallery pictures.
> >>***** Windows testers needed for the website, especially Vista. >>XP
> also needed for thorough testing.
> >>
> >>5. Game Library
> >> Need to contact companies about donating games to con. >> Eric Burgess
> to head
> >>6. Deadlines
> >> Fri, 4 April
> >> - Flyer to printer
> >> Fri, 11 April
> >> - Mail flyer
> >> Fri, 25 April
> >> - Room lists to Norm and Eric A.
> >> Sun, 27 April
> >> - Next meeting, LAX Radsisson, 1 pm
> >> Fri, 2 May
> >> - Hotel room reg deadline
> >> Sat, 3 May
> >> - Special Facility Requests due
> >> Sat, 10 May
> >> - Event pre-reg on
> >> - Event listings for conbook due
> >> - Ads for conbook due
> >> Mon, 12 May
> >> - Volunteer lists to Tracy/Mary
> >> Mon, 19 May
> >> - All pre-reg off
> >> - Conbook to printer
> >>7. Q & A
> >> Departmental packet of forms.
> >> Badge number needs to be on the badge.
> >> Get contact info at reg desk for kids badges.
> >> Liability form for all child badge. See PolyCon.
> >> Emphasize to volunteers that every person must have a badge to play.
> >> Write down the badge number on signup sheet on check in for >> game.
> Ensures badge and helps to confirm name spelling.
> >> Blizzard might be out for Gateway.
> >> Announcements of things starting or closing.
> >> Get guests lined up for next year in Oct - Nov.
> >>
> >> Windows testers needed for the website, especially Vista. XP >> also
> needed for thorough testing.
> >> Ask Aaron if he would be able to do more signs, if we give >> him the
> graphics.
> >> Ask Norm about a PVC banner poles.
> >> Consider having more made for banners for headquarters.
> >>_______________________________________________
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> >>Deptheads at strategicon.net
> >>http://mordred.punk.net/mailman/listinfo/deptheads
> >
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> >
> >
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