[Deptheads] Flames of War Tourney - Orccon

[Robyn Nixon]

We have been bird dogging Eric and those in control, about how we could 
run this event before talking with this guy.  His requirements of a Lock 
down area the same weekend as Broadside bash made this a no-go event up 
until the Departmental meeting.  At the departmental meeting it was 
suggested that the only space that could be used for this was the 
California C & D areas that Collectibles utilizes.  It was stated that 
VIC would have to be brought into the loop on this before we could proceed.

Issues with such requests is that they are requesting that the gaming 
area that they use be locked out when the tournament is not being run so 
that other gamers cannot use their terrain, and that means that we have 
gaming space that us unavailable to the rest of the convention when that 
event is not being run.

Question to the Convention owners and Convention Department heads:  Is 
this a policy we want to do?  This means we are paying rent on unused 
space for 80% of a convention, just because they don't want to pick up 
their stuff and store it when they aren't operating.  Is this a 
reasonable request?

Ok assuming that the convention Owners and dept heads think this is 
reasonable, what sort of gurantee should be requested of a group that is 
stating that we will have 40 to 50 tickets sales for your event?  Is 
there already a contract that I can borrow or use to have them sign?

Can you tell I'm rather nervouse about turning over so many rooms for a 
single event?

I need these answers before I can contact and negotiate this deal.

Robyn

thatericn at aol.com wrote:
> Eric, Jose, Robyn:
>  
> I was re-contacted by the gentleman wanting to run a big regional 
> F.O.W. event at Orccon.
>  
> He contacted us in June and got no reply.
>  
> Contact info is headed your way, via direct email.
>  
> Eric N.
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