[Deptheads] 6 Dec meeting notes

[Eric M. Aldrich I]

Agenda 6 December, 2008

0. Lunch
1. Welcome
     Announcements
	- Mike Fryer, new RPG head
2. 2010 Contract
     a. Probably signing with Radisson
     b. Check on room rates in area 2010 [Eric N.]
3. Orccon
      a. Parking QuikPark [Eric B.] ASAP
      b. Publicity - We're on a tight budget
	- Flyer -- multiple printings
	- Mailing
	- Special Guest - Michael Schacht pushing "California"
	- Special Events - Broadside Bash, WWE Charity Event, Flames of War
	- News Items
      c. Events
	- We need some
	- Space will be allocated by events that are in the system by the  
next meeting.
4. Website
      a. Requests
	Separate pages for each con.
5. Game Library
	Catalog what we have. Put on web site when we sort out where to put it.
6. Deadlines
      Now
      - Flyer to printer
      ASAP
      - Mail flyer
      Fri, 1-16
      - Room lists to Norm and Eric A.
      Fri, 1-23
      - Hotel deadline
      Fri, 1-30
      - Adding events deadline
      Fri, 1-30
      - Special Facility Requests due
      Sat, 1-31
      - Event pre-reg on
      - Event listings for conbook due
      - Ads for conbook due
      Mon, 2-2
      - Volunteer lists to Tracy - Don't put staff on volunteer lists
      Mon, 2-9
      - All pre-reg off
      - Conbook to printer
7. Q & A
	How can we get SOs to con for Valentines
	Allow flea market to take dealer dollars
	Dinner with the designer, pre-reg
8. Next Meeting 1-18 at the Radisson, subject to change

Talk to Janice about Steve Jackson promos.
Check on Hotel service elevators.