[Deptheads] Re: Thoughts on the volunteer sleeping rooms

Tue Jan 29 15:27:21 PST 2008

The volunteer sleeping rooms have to be handled in a professional manner and have paperwork that gets to Norm.
If someone believes paperwork is not needed then they can be financially responsible.
The rooms are under the Strategicon name and activies involving underage sex, non-consential sex, drugs, underage drinking, damages, room service, pay per views, etc.
all fall back to the convention and jeopardize the future of strategicon. The user may not be the "cause" but the friends and other con goers he/she lets crash in there with
him/her are. Liability dilutes the possibilities of misuse.

Policy for getting room use should also be outlined and made available to all strategicon volunteers before con start.
Realize we will have more people wanting free crash space then space available and policy for who gets rooms has to be determined beforehand (even if it is first com first
serve, or rock-paper-scissors). Crash space is a valuable perk but can be a pandora's box if not handled correctly from the start. 

Vic

----- Original Message ----
From: DB <noldor at gmail.com>
To: deptheads at strategicon.net; Robert Batkovic <spinachcat at yahoo.com>
Sent: Tuesday, January 29, 2008 5:35:49 PM
Subject: Re: [Deptheads] Re: Thoughts on the volunteer sleeping rooms

Key to any sort of agreement with the volunteers is the following:

- must be over 18 to use the room overnight
- room must be cleared out by 9AM
- room must not be left in a mess in morning because it will be used for
gaming.  
- Volunteers should not leave any of their possessions in the room as the
room will be accessible to convention attendees during day

On 1/29/08 2:11 PM, "Eric M. Aldrich I" <ealdrich at apple.com> wrote:

> 
> On 29 Jan 2008, at 1:24 PM, Robert Lionheart wrote:
> 
>> Robert's Thoughts...
>> 
>> 1) We need to know if the beds and bedding will be in the room
>> BEFORE we offer the rooms to any volunteers.  Some hotel monkey has
>> to know the answer.  People will need to know to bring sleeping bags
>> if they are going to be on the floor under a gaming table.
> 
> Beds, yes. I don't know on the bedding.
> 
>> 
>> 2) We need a written contract signed by each of the volunteers
>> sleeping in those rooms so they know they are responsible for any
>> damage and the rules about who is allowed to sleep there.  They will
>> need to know what time exactly they get the room and what time
>> exactly they need to be out of the room.
> 
> Agreed. Paul and Denys know this schedule. As to a contract, we should
> keep it simple.
> 
>> 
>> 3) We must make sure the convention insurance policy covers us for
>> this kind of crash space and the myriad of weird issues that it
>> could involve.  Can we say accidental broken mirror?  Can we say
>> grand mal seizures at 2am?  Can we say sex with a 14 year old?  All
>> three happened in previous years.
> 
> They do cover it, but we cannot rent these rooms out to those under
> 18, period.
> 
>> 
>> 4) How do we make sure we get 4 parking passes per day per room that
>> we rent?  That needs to happen because those parking passes are a
>> GREAT perk to hand out to volunteers and GMs.
>> 
>> But as I mentioned before, when you call the Radisson, the hotel
>> staff knows NOTHING about free parking passes and deny that parking
>> passes are given out for ANY circumstance because the parking lot is
>> run by another company.
> 
> When was the last time you checked? -- if it's been in the last two
> weeks I need to contact Deborah again because we supposedly got this
> clarified then.
> 
> Eric
> 
>> 
>> - Robert
>> 
>> 
>> 
>> 
>> "Eric M. Aldrich I" <ealdrich at penguinlust.org> wrote:
>> Essentially we'll ask for volunteers that might not qualify
>> otherwise. I'm looking at it as a perk for those that help us out.
>> We want to make this a positive, not a negative. Basically, we're
>> reintroducing the old volunteer flop space. However, for legal
>> reasons the volunteers must be 18 years or older.
>> 
>> Eric
>> 
>> On Tue, Jan 29, 2008 at 12:18:35PM -0800, Paul Tevis wrote:
>>> Ok. Do we know who are assigned to these 15 rooms? Are we asking
>> for volunteers?
>>> 
>>> --Paul
>>> 
>>> On Jan 29, 2008 12:09 PM, Eric M. Aldrich I wrote:
>>>> In theory, the rooms will have beds. I've been told they're
>> going to be up against the wall. Now how practical it will be for us
>> to use them, I don't know yet, and I suspect I won't until we get
>> there.
>>>> 
>>>> Eric
>>>> 
>>>> 
>>>> On Tue, Jan 29, 2008 at 11:56:40AM -0800, Paul Tevis wrote:
>>>>> I asked this question eleven days ago, and I've gotten no
>> indication
>>>>> that anyone is even trying to answer it. What's going on?
>>>>> 
>>>>> --Paul
>>>>> 
>>>>> On Jan 21, 2008 9:15 AM, Paul Tevis wrote:
>>>>>> On Jan 18, 2008 11:34 AM, Paul Tevis wrote:
>>>>>>> Also, could someone lay out all the details of the third
>> floor plan?
>>>>>>> Will these rooms, say, have beds?
>>>>>> 
>>>>>> I need an answer to this ASAP so I know what to tell the RPGA.
>>>>>> 
>>>>>> --Paul
>>>>>> 
>>>>>> 
>>>>>> --
>>>>>> Paul Tevis
>>>>>> ptevis at gmail.com & http://www.livejournal.com/~ptevis
>>>>>> Have Games, Will Travel @ http://www.havegameswilltravel.net
>>>>>> A Fistful Of Games @ http://afistfulofgames.blogspot.com
>>>>>> The Voice of the Revolution @ http://www.thevoiceoftherevolution.com
>>>>>> 
>>>>> 
>>>>> 
>>>>> 
>>>>> --
>>>>> Paul Tevis
>>>>> ptevis at gmail.com & http://www.livejournal.com/~ptevis
>>>>> Have Games, Will Travel @ http://www.havegameswilltravel.net
>>>>> A Fistful Of Games @ http://afistfulofgames.blogspot.com
>>>>> The Voice of the Revolution @ http://www.thevoiceoftherevolution.com
>>>> 
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>>> 
>>> 
>>> 
>>> --
>>> Paul Tevis
>>> ptevis at gmail.com & http://www.livejournal.com/~ptevis
>>> Have Games, Will Travel @ http://www.havegameswilltravel.net
>>> A Fistful Of Games @ http://afistfulofgames.blogspot.com
>>> The Voice of the Revolution @ http://www.thevoiceoftherevolution.com
>>> _______________________________________________
>>> Deptheads mailing list
>>> Deptheads at strategicon.net
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> ---
> Eric M. Aldrich I
> Apple Core Audio Engineering
> Audio Codecs
> 
> 
> 
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