[Deptheads] Minutes and notes from meeting 30 March

[DB]

Let's not make sure we're burying the lead here.

RPGs which have had private rooms at the con for decades are to be moved to
larger spaces, right?


On 3/31/08 10:42 AM, "Eric M. Aldrich I" <ealdrich at apple.com> wrote:

> Agenda 30 March, 2008
> 
> 0. Lunch
> 1. Welcome Announcements
>      - Tim Keennon: Computers
>      - Robyn Nixon: Assistant Miniatures
>      - Round table (nothing of note)
> 2. Orccon
>      a. What did you think?
>          Con went well
>      b. What went right?
>          The Hotel Staff
>      c. What went wrong?
>          The Hotel
>          - Parking
>              Parking lot across the street. $10/day?
>              Hotel parking is being improved.
>      d. How did we do?
>          1400 people est. Best since 2003.
> 3. Gamex
>       a. Publicity
>          - Flyer
>    Need details for flyer by end of week.
>    Get flyers to Robyn for ConQuest LV.
>    Get flyers to Heather for Devi.
>          - Special Guest
>              Zev (Z-Man) Shlasinger - Special Guest
>              Jason?
>              Matt?
>              People able to pitch game designs.
>          - Special Events
>              D&D 4th Ed Premier
>          - News Items
>              We need them for the front page
>       b. Layout/Room Changes
>          Ballrooms: as before -- open wall between D & E
>          Foyer: same as Orccon
>          Catalina: same as Orccon, except F only storage, payouts (no
> games)
> La Jolla A/B: Computer Room/Seminar and Movie Room
>          No 3rd floor
>          Laguna, Malibu, Newport -- all RPG/LARP
> CCGs and BGs might share part of the CCG room. (Victor and Patrick H
> will coordinate as necessary)
>          San Jose for BGs, Special Events
>          Century: RPGA
>          Cabanas: RPG, LARP
>          Penthouse: LARP, RPG, long BGs
> 4. Website
>      a. Event specific required fields in Run/Edit event
>      b. Sign-up sheets done
>      c. Previous con event lists available
>      d. Requests
>          - RPG limited time options
>          - News submission form
>          Special events page
>          World Wide Web email
>          Robyn email of approved.
>          Forum link to a please login page, change menu link in index.
>          Roommate list on forum.
>          Run Event staff approve option. No approve request sent if
> approved checked.
> More obvious menu items. Menu rollovers
> Set target = a name (not _blank) for gallery pictures.
> ***** Windows testers needed for the website, especially Vista. XP
> also needed for thorough testing.
> 
> 5. Game Library
>      Need to contact companies about donating games to con. Eric
> Burgess to head
> 6. Deadlines
>      Fri, 4 April
>          - Flyer to printer
>      Fri, 11 April
>          - Mail flyer
>      Fri, 25 April
>          - Room lists to Norm and Eric A.
>      Sun, 27 April
>          - Next meeting, LAX Radsisson, 1 pm
>      Fri, 2 May
>          - Hotel room reg deadline
>      Sat, 3 May
>          - Special Facility Requests due
>      Sat, 10 May
>          - Event pre-reg on
>          - Event listings for conbook due
>          - Ads for conbook due
>      Mon, 12 May
>         - Volunteer lists to Tracy/Mary
>      Mon, 19 May
>         - All pre-reg off
>         - Conbook to printer
> 7. Q & A
>      Departmental packet of forms.
>      Badge number needs to be on the badge.
>      Get contact info at reg desk for kids badges.
>      Liability form for all child badge. See PolyCon.
>      Emphasize to volunteers that every person must have a badge to
> play.
>      Write down the badge number on signup sheet on check in for game.
> Ensures badge and helps to confirm name spelling.
>      Blizzard might be out for Gateway.
>      Announcements of things starting or closing.
>      Get guests lined up for next year in Oct - Nov.
> 
>      Windows testers needed for the website, especially Vista. XP also
> needed for thorough testing.
>      Ask Aaron if he would be able to do more signs, if we give him
> the graphics.
>      Ask Norm about a PVC banner poles.
>      Consider having more made for banners for headquarters.
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