[Deptheads] 27 April meeting notes

[Eric M. Aldrich I]

Agenda 27 April, 2008

0. Lunch
1. Welcome
        - Round table
2. Gamex
        a. Remaining Publicity
                - Flyers in comic book stores
                - Yahoo Group
                        Replacing old group on links page.
                        Not everyone is happy with any solution.  
Further discussion may occur after the parking and hotel issues are  
resolved to the best of our ability.
        b. Website Changes
                - News Items
                - Form changes
                - Need bio on Zev
                - Web based survey
                - Need *visual* examples of features wanted on site
                - Need *visual* examples of graphic styles wanted on  
site
                        Gameology was mentioned. A more specific url  
would be nice.
                - Recommendations for Serif fonts for Windows
                        Times New Roman was suggested.
        c. Parking
                - Situation at Radisson
                        There isn't any. Parking that is.
                - What are we going to do?
                        Lowering the room rate more.
                        Map of parking options needed ASAP.
                        Get general manager to talk to nearby parking  
garages.
        d. Rooms
                - Sleeping Room Situation
                        50/280 needed
                - What are we going to do?
                        Lowering the room rate more.
                        Get the quota lowered or removed.
        e. Hotel Layout Space
                - Clarify
                        Foyer [Board, Mini, and RPG to plan -- top  
priority is ZMan and D&D 4th]
                        Larps [5? Cabanas, circle drive]
                        Minis [Ballroom]
                        Special Guest [Foyer, San Jose]
        f. Special Events
                - Status
                        Dealer communication on what to stock.
                        Get retailer list from Janice.
                        40 RPG demos scheduled.
        g. Signage and Information Postings
                - Event Schedules
                - Signage?
                        Feedback Forum
                        Seminars
                        Special Events
                        Special Guests
                        Dealer Room
                        RPG Mega sign 2ft x 3ft
                        8.5 x 11 to Eric N.
                        Tim may be able to help.
                        How many wipe boards/poster boards does the  
con have?
                        Ask hotel about policy on posting things on  
the walls.
3. Game Library
        a. Status
                Reviewed and considering how to improve. Possibly  
selling some collectable games to purchase more variety of games.
4. Deadlines
        Fri, 5-2 - Room lists to Norm and Eric A.
                        Signage to Eric A.
        Sat, 5-3 - Special Facility Requests due
                 - Conbook boiler plate to proofreaders
        Fri, 5-9 - Hotel deadline
                  - Adding events deadline
                        Parking info/map needed.
        Sat, 5-10 - Event pre-reg on
                  - Event listings for conbook due
                  - Ads for conbook due
        Mon, 5-12 - Volunteer lists to Tracy/Mary cc Eric A.
        Mon, 5-19 - All pre-reg off
                  - Conbook to printer
5. Gateway 2008
        a. Publicity
        b. Special Guests
6. Q & A
        Add Live Effects to group discount list.
        It was mentioned that some email to Tanya has been bouncing.  
More details would likely help in getting a straight answer from  
Comcast.