[Deptheads] minutes take 2

[Eric M. Aldrich I]

Note the deadline for getting stuff to Kryssie for the first marketing email -- tomorrow. Yes, it didn't help that we delayed the minutes, but we need to get this out and Kryssie will be gone for a bit starting Dec 15, so this needs to get done.

I'll be in contact with a few of you directly -- I know we have some stuff that we could go with, so we should try to get that together.

Eric

On Dec 5, 2012, at 11:42 AM, Eric M. Aldrich I wrote:

> Now with the full last paragraph
> 
> ---
> 
> Strategicon Meeting Minutes November 18th
> 
> Con Sale Portion
> 
> After previous discussions, Strategicon is not going non-profit, as shares can’t be sold in that type of structure. Will be creating a new LLC (and possibly a foundation for non-profit benefits) and investors will buy into the new LLC. Want to raise 100k in theory, actually less since the majority of current owners are going to transfer into new LLC. Roughly need about 20k to cover the costs of the old LLC (mostly in the form of outstanding debts) and create the new LLC. The timeline has become more fluid, although the new LLC must be formed before Orccon.
> 
> The new LLC will need one (or more likely two) people to cover the money end of things. Specifically someone to run the books and someone to handle the bank account.
> 
> Eric is also looking to divest himself of various responsibilities for at least 2 years. There will need to be some defined positions in the new LLC. One of the more immediate needs is for a new picky conbook bitch.
> 
> Initially shares will be $1 each, sold in blocks of 100 with a 100,000 share total. Internal staff only and all shares will be voting shares. Eric wants people’s opinions to be heard, and even brought Paiva in to keep him in line (who knew a big mouth was a good thing). Current owners will be able to swap 1 existing share for 5 new shares, in effect creating roughly 50,000 shares of new stock. There will be a purchase cap of 5000 shares. Those who hold debt in the current LLC will be able to swap debt for shares. Commitments of purchases are due by the end of January 2013 with actual payment due on September 30th, 2013. In the unlikely event there is more demand than available shares (estimated at 60k), actual amounts sold to everyone will be reduced proportionally. In the more likely event of a surplus, remaining shares will be handled at the discretion of the board. There will be no reselling until the buyout/transfer of the old LLC is completed or 3 years, whichever happe!
> ns first.
> 
> Eric A is the transitional president and has appointed the provisionary board. Members are Eric A, John Paiva, Tim Keenon, Victor Bugg, Chris Carlson. Also included are non-voting members Mike James (secretary and witty comments), and Paul Thomsen (legal advisor).
> 
> New LLC name is Knight Errant Events LLC, with Errant Knight Events LLC and Surrender Monkey Events LLC as alternates if the first choice is taken. Eric A will provide ownership numbers by the end of the month. Tim Kennon will work on setting up the LLC and transfer the PO box for the new LLC. Will also transfer storage space during Orccon, handled by Ken Bernard and Eric N. Also have an existing deal with Decision games for dealer’s tables through roughly 2018.
> 
> 
> 
> Orccon Portion
> 
> Eric B is supposed to be nailing down special guest, and is commended for his full-assed plans.
> 
> Kryssie needs info for pre-Christmas publicity mailer. Any info will need to be to her by December 7th or she will start making things up and then you will have to run them.
> 
> Con art is now in the hands of John Paiva in the dealer room (the tackiness will be monumental) and the current artist has not responded to any emails so John has a new artist lined up and hopes to have artwork for all 3 cons done by the first of the year. He is also expanding the amount of con merchandise available.
> 
> There will be also some sort of defining item for higher level con staff. Discussion about polo shirts, vests, badge holders, sashes, hats, tattoos, or jetpacks, item to be determined after investigation into options.  Provisionary staff to get these new (likely horribly ugly) perks are Eric A, Tim, John, Victor, Tracy, Kryssie and Chris C.
> 
> Dapper Devil is handling some of our trophies and plaques. Tim needs to get the SCGWL winners to John so they can get their awards so we don’t look like forgetful dicks.
> 
> Eric A said he needs to be nagged and needs the occasional kick in the ass. Take from that what you will.
> 
> Discussion about widening the scope of guests to include those tangentially related to gaming in the future; also about adding more non-boardgame related guests.
> 
> Also had a discussion about what would need to be covered in the event Eric A would not be able to make it to a convention, and boiled it down to the following: Accounting, nightly money count (with Chris Carlson), Hotel signing (which has a list of alternates already), flea market (which could be covered by Tim), auction. These would need to be covered, and any interested parties can contact Eric.
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