[Deptheads] Meeting Minutes 07-15-12
mhyman at xcomwireless.com
mhyman at xcomwireless.com
Fri Jul 20 11:45:10 PDT 2012
While this triad of color does have a little history to it. We've never
really followed it. Not our con books, our advertising nor our tshirts
have.
So IMO follow whatever color scheme we want.
Mark.
> In the past we've had the cons associated with various colors. In general:
>
> Orccon: Red
> Gamex: Green or Yellow (it had varied frequently)
> Gateway: Blue
>
> This goes back into the 1980s. I'd add Orange to Orccon and Purple to
> Gateway for variety.
>
> Obviously, we don't have to stick to this, but I've used it as a loose
> guide over the years when picking colors. It also allows for variety and
> yet keeps a somewhat coherent look.
>
> Just a thought.
>
> Eric
>
>
> On Jul 20, 2012, at 8:33 AM, Shane Sauby wrote:
>
>> Hi Robyn,
>>
>> For Orccon I would like to order 150 Vortex Black/Yellow, 50 Vortex
>> Blue/Gold. When I spoke to them they said they can do up to five
>> different styles per order, so I cut my order down to two styles.
>>
>> Shane
>>
>> From: Robyn Nixon <dragonladytoo at trackrecords.net>
>> To: deptheads at strategicon.net
>> Sent: Thursday, July 19, 2012 5:52 PM
>> Subject: Re: [Deptheads] Meeting Minutes 07-15-12
>>
>> Correction to Minutes:
>>
>> Dice Order: Limited to 200 for Gateway. So no new distribution to
>> volunteers this con. But, we can order a larger number for ORCON
>> (February), but this requires leadtime. So all departments get your
>> dice for Volunteers numbers into Robyn by this Friday (July 20th) so
>> that we will get our larger order in before the deadline that has
>> limited us up to this point!! (Point being, that you are ordering
>> volunteer dice for NEXT CON – ORCCON, not for Gateway).
>>
>> Get your orders in now people, so far only Victor has sent me any
>> numbers.
>>
>> Robyn
>>
>>
>> On 7/19/12 5:04 PM, "Mike James" <mjames2871 at aol.com> wrote:
>>
>> Hey folks, here are the Eric approved minutes.
>>
>> Here are the minutes as recorded. I will send them on in 24 hours.
>>
>> July 15th Meeting Minutes
>>
>> 0. Lunch - This one ends when Eric A. shows up late. As a side note, do
>> you
>> know how annoying it is when Paiva is right?
>>
>> 1. Welcome and Announcements - Welcome back Norm Carlson, whose duties
>> have
>> been defined as 'various'. We apparently need an organization chart.
>>
>> 2. Gamex 2012
>> a. How did we do? - Official number is 1340ish. Most in a long
>> time.
>>
>> b. What went right? - People! Excellent Friday, no major hotel
>> problems.
>> Quartermaster was a huge help. Charity event went better than expected.
>> Dealer
>> room whining is at an all time low. Richard Borg was an awesome guest
>> and is
>> likely to return. Mr. Borg also wonders why we don't call it a 'Vendors
>> Hall'.
>>
>> c. What went wrong? - Parking on Saturday. Food closed early, no
>> snack
>> cart. Low Warmachine/Hordes turnout. Mike Russel, fix the fucking map,
>> and no
>> color codes (Eric was slightly cranky). The con lost money until John
>> appeared
>> with a magic check from the dealer room that pushed us to the brink of
>> profitability allowing us all to have another hot dog.
>>
>> d. Shirt reprints - Will happen. Send any requests to John Paiva,
>> he has
>> the list Eric A will use for reprints.
>>
>> 3. Gateway
>> a. We're early! - Apparently, there is schedule. Huh.
>>
>> b. Budget - Tight, but not overly so. The hotel can ding us for a
>> lot of
>> little stuff, and is likely to since we are leaving and they know it.
>>
>> c. Special Guests and Events - Non-Gaming special guests will not
>> happen
>> in the near future. Marginal guests might be considered. Will take a
>> look at
>> past guests and review who had a tangible impact. A request was made to
>> clarify
>> what is a special event. They are defined as something that deserves to
>> be
>> spotlighted, something not normally run, and mega events. Also requested
>> was
>> better communication and scheduling of guests and thier events.
>>
>> d. Publicity -- Marketing Email this week! - Last chance to get
>> info in
>> for this week's email. There will be a request for info for the Info
>> booth in
>> the near future, please be ready with anything helpful for the Info
>> booth.
>> Department heads need to have a phone list of all important personnel
>> and Shane.
>> Also helpful would be a list of special events and locations. There
>> should also
>> be a central suppository for information (ow). Also a possible mirror
>> site at
>> the con in the Info Booth.
>>
>> e. Department reports - RPG - Dice orders are a max of 200 and need
>> to be
>> in soon. If you have requests for dice get them to Robyn by the end of
>> the week.
>> Possible Polyhedral dice availability in the future. Mike Fryer is no
>> longer to
>> blame for RPGs, Robyn is, may god have mercy. PFS is growing.
>> Quartermaster - Needs a new lockdown room, good luck to Tim fiding one.
>> Dealers Room - 6 new dealers so far. Raffle is growing and dealers are
>> adding
>> money and prizes, and some dealers will have thier own raffles. Looking
>> to add
>> more manufacturers. 2013 will use Tokens instead of dealer dollars.
>> Hours Fri
>> 5-9, Sat and Sun 9:30-6, Mon 9:30-2(ish). Still looking into a silent
>> auction.
>> Dealers want the flea market in the dealers room, and a good laugh was
>> had by
>> all.
>> Registration - If our event has an additional cost, please let Reg Desk
>> know
>> in advance because it requires a special entry in the system
>> Paint and Take - Getting a big pack of stuff from Reaper.
>> Wargame Bootcamp - Short one Staffer and one info desk person. Looking
>> for
>> help, and congrats the Gail and Brett.
>> Videogames - Possible pinball arcade! Diablo 3 was a big hit, and Beat
>> the
>> Pros starts next con.
>> Minis - Adding a Demo area in front of the Reg area and actively
>> pursuing new
>> games.
>>
>> f. Signage - Sign printer not available so get requests in ASAP.
>> Mike
>> Fryer is checking on banners for the departments. Has a guy to do pull
>> up
>> banners, but will check with the trophy guy and possibly Kryssie's shop
>> on the
>> printed roll up banners.
>>
>> g. Website changes - Tanya is also ahead of schedule. If you are
>> posting
>> or approving events, please add room numbers if not in the ballroom.
>> Eric A
>> needs to scrub the descriptions list (slacker). Current con info box
>> seems to
>> display randomly in latest Firefox. Make sure Photobucket for Gamex gets
>> set up.
>> Update parking info, Eric will take point.
>>
>> h. Conbook - Possibly done by Victory Point Games.
>>
>> i. Rooms - Need to keep rooms down. Emphasize 8 hour volunteers
>> instead of
>> 24 hour ones. Going to be rough, hotel rooms increase next year. For
>> folks who
>> live close, something could be worked out to cover parking instead of
>> rooms.
>>
>> j. Hotel Layout Space - Space is tight, if you need anything
>> outside your
>> normal area, contact Tim ASAP. Also, HQ tables are not cafeterias, take
>> it
>> elsewhere hippies, this is not #OccupyStrategicon.
>>
>> k. Art? - Info incoming, Plan B in place.
>>
>> l. Shirts - Mens shirts in the larger sizes will be Tall shirts.
>> Get staff
>> size requests to John Paiva.
>>
>> 4. Deadlines
>> ASAP
>> - Design, Print and Mail flyer - Waiting on art.
>> - Send out first marketing email - Could use more content.
>> Fri, August 10
>> - Room lists to Chris and Eric A.
>> _ Event Submissions
>> - Special Facility Requests due
>> - Con Book Ads
>> Sat, August 11
>> - Event pre-reg on
>> Fri, August 17
>> - Hotel deadline
>> Mon, August 20
>> - Badge lists to Tracy - Don't put staff on volunteer lists
>> - Conbook proofs
>> Mon, August 27
>> - All pre-reg off
>> - Conbook to printer
>> 5. Q & A - Asking for PC or Laptop for twitter feed display.
>> Question about Con App, too hard to hear details over the laughter.
>> Something
>> about Eric A being busy.
>> Warord Games and Geeknews wants to be there.
>>
>>
>>
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