[Deptheads] Today's scary note

[Eric Aldrich]

Our room count ended up over Orccon's current block -- doesn't mean we beat Orccon's total as it overflowed the block as well, but we hit the rooms we're allocated for Orccon.

If our at the door attendance at the door is anything like last year this will be the largest Gamex since 2002 and maybe 2000 (for which that and before I don't have real numbers for).

Another note if more importance. One thing we often do is trade ad space for support, and I'm fine with people negotiating things like this. However two things must be done if you do this.

1) Keep marketing in the loop ALWAYS. We can't have people selling ads on one side and someone offering to give them away on the other. At a minimum, let Eric Downing and Shanwn Hendrix know. Assume no deal unless this is done.

2) Do not trade color ads. We have to pay extra for color in the con book, and it's not cheap. We also have a non-profit that can soak up spare color space for two of the three shows, so if nothing else the con can write the cost of that space off. Color ads are in general cash only. Some dealing is possible, but see 1) above, and in this case I must be directly in the loop as well. I've had to deal with three instances of it this this con, and it needs to stop now.

That's it for now.

Eric