[Deptheads] Minutes!

[E.R. Burgess]

Yes, we should absolutely do two tables for Vlaada play testing. I'll be happy to leave games I add unapproved - just never did that before.


I was saying we could give away prizes to everyone who qualifies (say, plays two Vlaada games). I have a bunch of little prizes and if Paiva wants to do it, we could have them distributed in the dealer room. We don't need to give them all dealer bucks - it could get abused.
Eric Burgess

On Tue, Aug 6, 2013 at 6:45 PM, Shane Sauby <ssshanucon at yahoo.com> wrote:

> Okay...
>     There is room in the budget for a BIG prize for the winners of the Vlaada-thon.  If you want $2 for each participant, that could get expensive, but also should be doable.  Maybe set a minimum point value that requires most people to play two games?  I agree little prizes get people into the dealer room and support the plan.  I just want to make sure that people don't take advantage of the system.
>     Please do not put games into the schedule without letting me approve them.  There are several reasons I want to approve all events in the ballroom, not least of which is preventing conflicts and putting them on my personal schedule spreadsheet.  Since I assume Galaxy Trucker has been scheduled to fit in Vlaada's schedule, I will not change it, but I would have liked to know about this before I scheduled other tournaments.  I will also leave it as a MED tournament, since I am already adding the Vlaada-thon as a BIG.
>     Should we reserve a table for him in the VIP/DEMO/PLAYTEST area?  The DEMOs and PLAYTESTs are starting to take off and that area is going to be full most of con.  I am happy to give him the space, I just would like to know ahead of time.  I understand he doesn't know, but please relay this information as soon as you get it so I can plan accordingly.
> Shane Sauby
> Board Games Supervisor
> ________________________________
>  From: Eric Burgess <erburgess at gmail.com>
> To: deptheads at strategicon.net 
> Cc: "deptheads at polycon.org" <deptheads at polycon.org> 
> Sent: Monday, August 5, 2013 8:59 PM
> Subject: Re: [Deptheads] Minutes!
>  
> I apologize for this being so late. Although I lovelovelove my new job, it is keeping me very busy alongside my game design work. But I've secured timing and support for the Vlaada events now.
> Vlaada Events for Gateway 2013
> All Weekend
> Vlaada-Thon - Players can play any Vlaada Chvatil game and get points for playing and winning. The top ten players with the most points will get prizes. I'll find prizes for the event, although it would be awesome to get some dealer dollar support for the top prizes and maybe $2 prizes for all of them (remember that low prizes help drive people into the dealer room!) We will release a point value based on the length of time to play the games. We'll also give points for games from his game company, Czech Games Edition. We'll have printed forms at the Library (as well as Play to Win game forms) and will run the whole thing with the library staff. I'm writing up something more marketing-friendly for Kryssie's e-mail.
> Friday
> 7pm - Q&A session with Vlaada Chvatil - I assume we can get the theater? If not, please advise me ASAP so I can update the listing.
> Saturday
> 9am - Through The Ages tournament - Already registered by someone else. We can have Vlaada visit the tournament. He may have an alternative scenario.
> 7pm - Galaxy Trucker - Vlaada will be bringing special ships for the final. Shane - can we get this for a Tournament? How about a Big one?
> Sunday
> 12pm - Space Alert - Shane's friend already added it.
> 7pm - Dungeon Lords - Added by Erick Vallejos.
> Vlaada may have playtest games we can run in the afternoons on Saturday and Sunday but those will need to be walkup because he couldn't confirm he will have them until he gets here.
> Vlaada doesn't need a table in the dealer room, as noted before, but if you want him to come by at some point to meet the dealers and sign games, please let me know.
> Let me know if there are questions.
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