[Deptheads] Info Sheets

[Tanya Aldrich]

In your defense, more than half of that number was blank sheets handed in.
And, BGs and VGs are the only departments that listed all their events in the payout sheet. And BG events is 5 times as many.

We just need to emphasize that if there are no winners, the comments/notes section needs a brief explanation (and, if appropriate, the DNR box checked), so we have documented evidence that someone handled the event and know how each event went.

Tanya

On May 22, 2013, at 10:27 AM, Shane Sauby wrote:

> 23%?  I will do my best to get that number down this con. =/
> 
> SSS
> 
> From: Tanya Aldrich <tparry at strategicon.net>
> To: Deptheads at strategicon.net 
> Sent: Tuesday, May 21, 2013 10:39 PM
> Subject: [Deptheads] Info Sheets
> 
> Hi All,
> 
> Based on the Payout data + additional info emailed to me, here is the progress on the paperwork.
> 
>         # Events in system
>         /# Events in sheet    #Winners data    #w no winners/yes paperwork    #no paperwork    % with no data
> BGs        427/429            253            77                        99            23%
> CCGs    84/19            35            0                        5            13%
> LARPs    8/0                0            0                        0            100%
> Minis        49/8                7            0                        1            13%
> RPGs    113/7            0            0                        7            100%
> RPGAs    31/9                8            0                        1            11%
> VGs        19/20            4            0                        16            80%
> Paint        13                11            0                        2            15%
> Costume    1                0            0                        1            100%
> 
> Notice the "no paperwork" column. Ken, is there a way you could print out at least once a day (more often as requested) the events with no paperwork at that point.
> 
> GMs need to be accountable. We need to figure out a way for each department to track the paperwork, and get the point across that incomplete paperwork is grounds for no badge reimbursement.
> 
> Also, Ken, on a related note, can you have a column on the spreadsheet that you can just x when the signup sheet for an event crosses your path with or without a winners sheet. Or, if you are willing a head count number from the sheet, with 0 being blank sheet and blank field being no sheet.
> 
> While the Payout Crew's primary task is processing and paying out tournaments, they also enter certain data for non-paying events.
> 
> Everyone, it doesn't matter what the event is, a signup sheet should be submitted to payouts, this includes demos, RPGs, LARPs, etc.
> Also, there should be a sheet with the winners names and numbers, or why no winners. Why, you ask, because, we want to know things like which events did and didn't run and why. Things like demos, rpgs and larps should just note somewhere (and make sure the payouts crew is aware of where) that the event ran or not.
> 
> Examples of why not:
> DNR - No players
> DNR - Not enough players
> DNR - No GM
> Ran - no winners
> 
> Now, all this being said, some of this paperwork probably exists and just hasn't come to my attention for one reason or another, and being as I wasn't at Orccon, it's even harder to tell.
> 
> Thanks for all the help in getting this far.
> 
> Tanya
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