[Deptheads] Gamex Meeting Minutes 3-23-14
Nekojin
nekojin at gmail.com
Tue Apr 1 14:28:56 PDT 2014
Under the strictest definitions, Werewolf should probably fall under the
LARP banner.
On Tue, Apr 1, 2014 at 2:15 PM, <J0KERtm at yahoo.com> wrote:
> Works for me. =) Who gets "Are You A Werewolf?"
>
>
> - Nick
>
> Sent from my iPhone
>
> On Apr 1, 2014, at 2:13 PM, Mike James <minis.tyrant at gmail.com> wrote:
>
> I believe that was the consensus.
>
>
> On Tue, Apr 1, 2014 at 2:05 PM, <J0KERtm at yahoo.com> wrote:
>
>> My dept is absorbing Cash & Guns still, right?
>>
>> - Nick
>>
>> Sent from my iPhone
>>
>> On Apr 1, 2014, at 2:00 PM, Mike James <minis.tyrant at gmail.com> wrote:
>>
>> > Folks,
>> >
>> > Below you will find the minutes from the last meeting. I will sent it
>> in a text file shortly.
>> >
>> > Mike
>> >
>> > Minutes 23 March, 2013 (yes this meeting is 4 weeks ahead of last year)
>> > Attended by: Eric A, John P, Tim K, Chris C, Jim S, Tracy and Mike
>> Fryer, Ken B, Kryssie M, Jason D, Shane S, Fred U, and Via Skype Victor B,
>> and Eric B.
>> >
>> > A. Lunch
>> >
>> > B. Welcome and Announcements - The big announcment is that there are no
>> annoucments.
>> >
>> > C. Orccon 2014
>> >
>> > 1. How did we do? - 1820 attendance, most successful under current
>> ownership. Lowest hotel bill in a long time, and we blew past all
>> requirements.
>> >
>> > 2. What went right? - Sean Thompson saved us with last second
>> flyers. Lots of people, great feedback on dealer room.
>> >
>> > 3. What went wrong? - No Video Games signage, Library not on map,
>> Tim forgot about payouts, Open gaming needs supervision and a shortage of
>> tables led to grumbling, People can't turn left in parking garage and
>> surrounding parking is pricey.
>> >
>> > 4. The Hotel - This hotel is more observant and vigilant, for good
>> or bad.
>> >
>> > 5. What we need to adjust/discuss for going forward
>> > a. Tables in the Lower Lobby foyer. Who gets them, who is
>> responsible for them. - Dealers room gets first shot, otherwise Open gaming
>> tables
>> > b. The 'Cash and Guns' issue. See also: Werewolf. - Inform Gms
>> that no flipping of tables are allowed, also see 'D'
>> > c. Possible need for house phones at HQs or investing in our
>> own radios for communication (bonus points if they are the same purple as
>> the vests) - Phones are $75 a piece, so we might try radios.
>> > d. Open Gaming supervision. - Mike Fryer will handle
>> volunteers, and needs a vest (see vest notes below)
>> > e. Signs and some sort of clarification on parking validations.
>> - Heads up to all, after Reg closes parking passes will be at BGHQ
>> > f. The load-in/load-out procedure. - Chances are your gear will
>> be at or around Minis. Best pick it up quick, or I will pick out the things
>> I like.
>> > g. Signage for dealers hours, - John will make and post
>> > h. The reports of inconsistent pricing on parking (tax added or
>> not) - keep an eye out, will talk to hotel about.
>> > i. Addition of a denial notice for events in the system - On
>> the list, see D-6
>> > j. Addition of room numbers in Con Book. - Up to supervisors to
>> work out, looking into defaults based on department. Please have done
>> before conbook is pulled and use the actual room name and numbers so it
>> matches the map.
>> > k. HQ locations on digital displays - Can do, but there are
>> fields we can't change, and any HQ listing will flash with times that might
>> not apply.
>> > l. No outside food on con floors. - Tim is going over
>> contracts, but will make honest effort to inform the attendees.
>> > m. Concession stands in playing areas - Still working on
>> fitting one into BG room. Ask hotel to open snack bar early for the coffee
>> fiends.
>> > n. List of overnight room watchers for hotel security -
>> Primarily BG/Minis, Open and VG
>> > o. Vest List - Make purple vests for Open, Video Games, and a
>> generic Strategicon.
>> >
>> > D. Gamex
>> >
>> > 1. Budget - Tight per usual, trying to pay off past debts.
>> Something about hardwood floors and Tahiti.
>> >
>> > 2. Special Guests and Events - Local folks, Victor has some set up
>> that he will send along with his GAMA report. Please get Crit Juice info to
>> Tim, get any BG table requirements to Shane so he can schedule around them.
>> Also having Catan Qualifier again, Powergrid World Tour, and Shane will
>> contact DoW about Ticket to Ride again. Kryssie is working on charity
>> event. Artemis should be listed as special event.
>> >
>> > 3. Publicity - Ahead of the game. Send any info to Kryssie for next
>> emailer, also get her the conbook link and the BG schedule sheet to her for
>> the email.
>> >
>> > 4. Department reports -
>> > VGs- Attendance up, but events are down.
>> > Dealers Room- Dealers room need security people Saturday 8-9:30am Sat
>> and Sun, and 2-5pm Monday. Also need to have Eric check on oversize vehicle
>> parking.
>> > RPGs- The dividers worked great and will use the same layout after
>> good feedback.
>> > BGs- Cutting the categories for the games.
>> > Minis- Great feedback on finally being able to see the games, but
>> players can't cheat rolls anymore and realize they aren't as good at
>> painting as they thought.
>> >
>> > 5. Signage - Get requests to Tanya, she has a list she already
>> needs to make, but she needs a decent map.
>> >
>> > 6. Website changes - Please add email for event denial, please add
>> link to Shane's BG schedule, Default rooms based on departments
>> >
>> > 7. Conbook - Get a link to Kryssie for last marketing email and
>> facebook page.
>> >
>> > 8. Rooms - Get lists to Victor and Eric, should be fewer rooms this
>> time.
>> >
>> > 9. Hotel Layout Space - Will be very few changes, need to
>> incorporate the new space and see how that works.
>> >
>> > E. GAMA Report - Coming from Victor, will update minutes later
>> >
>> > F. Deadlines
>> >
>> > Sun, 4-6
>> > - Mail flyer to retail stores
>> > - 1st marketing email
>> >
>> > Fri, 4-25
>> > - Art for Badge to Tracy
>> >
>> > Fri, 5-2
>> > - Room lists to Victor and Eric A.
>> > _ Event Submissions - including room numbers
>> > - Special Facility Requests due
>> > - Con Book Ads
>> > - Art for T-shirts
>> >
>> > Sat, 5-3
>> > - Event pre-reg on
>> > - 2nd marketing mail
>> >
>> > Fri, 5-9*
>> > - Hotel deadline - Not Flexible
>> > - Art for Con book
>> >
>> > Mon, 5-12
>> > - Badge lists to Tracy - Don't put staff on volunteer lists
>> > - Conbook proofs
>> >
>> > Wed, 5-14
>> > - 3rd marketing email
>> >
>> > Mon, 5-19
>> > - All pre-reg off
>> > - Conbook to printer
>> >
>> > Art Deadlines per John:
>> > Gamex Badge Art 4-1
>> > Gamex Conbook Art 5-2
>> > Gateway Black and White for flyers 5-12
>> > Gamex Color for Conbook 5-16
>> > Gateway Shirt Art 5-30
>> >
>> > G. Q & A
>> > Request for Staff lounge room number and schedule in advance
>> > When supervisors pick up badges from Tracy, please get your dealers
>> room game flyers also
>> > Get any suggestions for guests to Victor.
>> > Eric needs to audit the auction. Discussion about limiting the number
>> of lot slips, starting at 10am, getting printed slip pads. The Auction
>> needs to end by 1.
>> > Eric needs to talk to Ken F about prize support and keep John in the
>> loop.
>> > _______________________________________________
>> > Deptheads mailing list
>> > Deptheads at strategicon.net
>> > http://mordred.punk.net/mailman/listinfo/deptheads
>>
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--
"Would you like another drink, sir?" asked the bartender.
"I think not," replied Descartes, and promptly vanished.
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