[Deptheads] Gamex Meeting Minutes 3-23-14
Ryan McMullan
rmcmullan at gmail.com
Sun Apr 6 20:07:15 PDT 2014
'Preciate it gang. My between game time is filled running between the San
Lorenzo rooms doing tear-down/set-up. I'm not sure where Werewolf would
happen, but I wouldn't be much help facilitating it.
Ryan
On Tue, Apr 1, 2014 at 4:26 PM, Ken Barnard <cyrissia at hotmail.com> wrote:
> All the more reason to hide it in LARPs. :-)
>
> ------------------------------
> From: tim at stugiii.com
> To: deptheads at strategicon.net
> Subject: RE: [Deptheads] Gamex Meeting Minutes 3-23-14
> Date: Tue, 1 Apr 2014 14:51:32 -0700
>
>
> Right now everyone looks in board games for Werewolf.
>
>
>
> *From:* deptheads-bounces at strategicon.net [mailto:
> deptheads-bounces at strategicon.net] *On Behalf Of *Nekojin
> *Sent:* Tuesday, April 01, 2014 2:29 PM
> *To:* Strategicon Dept Heads
> *Subject:* Re: [Deptheads] Gamex Meeting Minutes 3-23-14
>
>
>
> Under the strictest definitions, Werewolf should probably fall under the
> LARP banner.
>
>
>
> On Tue, Apr 1, 2014 at 2:15 PM, <J0KERtm at yahoo.com> wrote:
>
> Works for me. =) Who gets "Are You A Werewolf?"
>
>
>
> - Nick
>
> Sent from my iPhone
>
>
> On Apr 1, 2014, at 2:13 PM, Mike James <minis.tyrant at gmail.com> wrote:
>
> I believe that was the consensus.
>
>
>
> On Tue, Apr 1, 2014 at 2:05 PM, <J0KERtm at yahoo.com> wrote:
>
> My dept is absorbing Cash & Guns still, right?
>
> - Nick
>
> Sent from my iPhone
>
>
> On Apr 1, 2014, at 2:00 PM, Mike James <minis.tyrant at gmail.com> wrote:
>
> > Folks,
> >
> > Below you will find the minutes from the last meeting. I will sent it in
> a text file shortly.
> >
> > Mike
> >
> > Minutes 23 March, 2013 (yes this meeting is 4 weeks ahead of last year)
> > Attended by: Eric A, John P, Tim K, Chris C, Jim S, Tracy and Mike
> Fryer, Ken B, Kryssie M, Jason D, Shane S, Fred U, and Via Skype Victor B,
> and Eric B.
> >
> > A. Lunch
> >
> > B. Welcome and Announcements - The big announcment is that there are no
> annoucments.
> >
> > C. Orccon 2014
> >
> > 1. How did we do? - 1820 attendance, most successful under current
> ownership. Lowest hotel bill in a long time, and we blew past all
> requirements.
> >
> > 2. What went right? - Sean Thompson saved us with last second
> flyers. Lots of people, great feedback on dealer room.
> >
> > 3. What went wrong? - No Video Games signage, Library not on map,
> Tim forgot about payouts, Open gaming needs supervision and a shortage of
> tables led to grumbling, People can't turn left in parking garage and
> surrounding parking is pricey.
> >
> > 4. The Hotel - This hotel is more observant and vigilant, for good
> or bad.
> >
> > 5. What we need to adjust/discuss for going forward
> > a. Tables in the Lower Lobby foyer. Who gets them, who is
> responsible for them. - Dealers room gets first shot, otherwise Open gaming
> tables
> > b. The 'Cash and Guns' issue. See also: Werewolf. - Inform Gms
> that no flipping of tables are allowed, also see 'D'
> > c. Possible need for house phones at HQs or investing in our own
> radios for communication (bonus points if they are the same purple as the
> vests) - Phones are $75 a piece, so we might try radios.
> > d. Open Gaming supervision. - Mike Fryer will handle volunteers,
> and needs a vest (see vest notes below)
> > e. Signs and some sort of clarification on parking validations.
> - Heads up to all, after Reg closes parking passes will be at BGHQ
> > f. The load-in/load-out procedure. - Chances are your gear will
> be at or around Minis. Best pick it up quick, or I will pick out the things
> I like.
> > g. Signage for dealers hours, - John will make and post
> > h. The reports of inconsistent pricing on parking (tax added or
> not) - keep an eye out, will talk to hotel about.
> > i. Addition of a denial notice for events in the system - On the
> list, see D-6
> > j. Addition of room numbers in Con Book. - Up to supervisors to
> work out, looking into defaults based on department. Please have done
> before conbook is pulled and use the actual room name and numbers so it
> matches the map.
> > k. HQ locations on digital displays - Can do, but there are
> fields we can't change, and any HQ listing will flash with times that might
> not apply.
> > l. No outside food on con floors. - Tim is going over contracts,
> but will make honest effort to inform the attendees.
> > m. Concession stands in playing areas - Still working on fitting
> one into BG room. Ask hotel to open snack bar early for the coffee fiends.
> > n. List of overnight room watchers for hotel security -
> Primarily BG/Minis, Open and VG
> > o. Vest List - Make purple vests for Open, Video Games, and a
> generic Strategicon.
> >
> > D. Gamex
> >
> > 1. Budget - Tight per usual, trying to pay off past debts. Something
> about hardwood floors and Tahiti.
> >
> > 2. Special Guests and Events - Local folks, Victor has some set up
> that he will send along with his GAMA report. Please get Crit Juice info to
> Tim, get any BG table requirements to Shane so he can schedule around them.
> Also having Catan Qualifier again, Powergrid World Tour, and Shane will
> contact DoW about Ticket to Ride again. Kryssie is working on charity
> event. Artemis should be listed as special event.
> >
> > 3. Publicity - Ahead of the game. Send any info to Kryssie for next
> emailer, also get her the conbook link and the BG schedule sheet to her for
> the email.
> >
> > 4. Department reports -
> > VGs- Attendance up, but events are down.
> > Dealers Room- Dealers room need security people Saturday 8-9:30am Sat
> and Sun, and 2-5pm Monday. Also need to have Eric check on oversize vehicle
> parking.
> > RPGs- The dividers worked great and will use the same layout after good
> feedback.
> > BGs- Cutting the categories for the games.
> > Minis- Great feedback on finally being able to see the games, but
> players can't cheat rolls anymore and realize they aren't as good at
> painting as they thought.
> >
> > 5. Signage - Get requests to Tanya, she has a list she already needs
> to make, but she needs a decent map.
> >
> > 6. Website changes - Please add email for event denial, please add
> link to Shane's BG schedule, Default rooms based on departments
> >
> > 7. Conbook - Get a link to Kryssie for last marketing email and
> facebook page.
> >
> > 8. Rooms - Get lists to Victor and Eric, should be fewer rooms this
> time.
> >
> > 9. Hotel Layout Space - Will be very few changes, need to
> incorporate the new space and see how that works.
> >
> > E. GAMA Report - Coming from Victor, will update minutes later
> >
> > F. Deadlines
> >
> > Sun, 4-6
> > - Mail flyer to retail stores
> > - 1st marketing email
> >
> > Fri, 4-25
> > - Art for Badge to Tracy
> >
> > Fri, 5-2
> > - Room lists to Victor and Eric A.
> > _ Event Submissions - including room numbers
> > - Special Facility Requests due
> > - Con Book Ads
> > - Art for T-shirts
> >
> > Sat, 5-3
> > - Event pre-reg on
> > - 2nd marketing mail
> >
> > Fri, 5-9*
> > - Hotel deadline - Not Flexible
> > - Art for Con book
> >
> > Mon, 5-12
> > - Badge lists to Tracy - Don't put staff on volunteer lists
> > - Conbook proofs
> >
> > Wed, 5-14
> > - 3rd marketing email
> >
> > Mon, 5-19
> > - All pre-reg off
> > - Conbook to printer
> >
> > Art Deadlines per John:
> > Gamex Badge Art 4-1
> > Gamex Conbook Art 5-2
> > Gateway Black and White for flyers 5-12
> > Gamex Color for Conbook 5-16
> > Gateway Shirt Art 5-30
> >
> > G. Q & A
> > Request for Staff lounge room number and schedule in advance
> > When supervisors pick up badges from Tracy, please get your dealers
> room game flyers also
> > Get any suggestions for guests to Victor.
> > Eric needs to audit the auction. Discussion about limiting the number
> of lot slips, starting at 10am, getting printed slip pads. The Auction
> needs to end by 1.
> > Eric needs to talk to Ken F about prize support and keep John in the
> loop.
>
> > _______________________________________________
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>
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> --
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> "I think not," replied Descartes, and promptly vanished.
>
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