[Deptheads] Rooms are sold out ...

Tue May 13 01:13:24 PDT 2014

I was able to snag a room today.  Primarily because I'm on this list and knew to call the Hilton right after you said to check.  Those who aren't members of the congnoscenti may still be out of luck.  

If I were just some random guy trying to come to the con, I probably would have booked at a different hotel by now or just decided to commute.  I only brought it up here because a few days ago there were scattered reports on this mailing list of people having trouble booking a room.  So I figured you might want documentation of additional cases.  (And someone you knew went through the website, is probably not completely confused, etc.)

It's mind-boggling to me that the Hilton can be refusing to sell rooms to our public at the con rate when we haven't met our (100%) room quota yet, but instead is listing those same rooms as available at a higher rate.  That's just asking for people to go stay somewhere else.
On Monday, May 12, 2014 4:59 PM, Eric M. Aldrich I <ealdrich at penguinlust.org> wrote:

We did not exceed room quota -- we made it. The difference is a value of 20 percent (making it means 80 percent, exceeding means over 100 percent). We exceeded at Orccon.

Pre reg's are up over last year by a bit at this point. Now our room quota this year is higher than last year's by a lot -- it was a calculated risk taken to driven down the price of the facilities. It worked, but I had hoped for a larger margin of error -- there's always cancellations.

The Hilton just simply ran out of rooms. I have no idea if anything is going on in the area, but someone/something else is sucking up a fair number of rooms. They dumped an extra 15 rooms into our block Friday -- they all went (at least for Saturday night).

Fred, if you end up not getting a room at the con rate, we have a little staff wiggle room, but not much. Let me know.

We will go over this post-con with the hotel. We're all a little dumbfounded as to how this all played out.

Also, that said, we took up a bit too many rooms this show as con staff. That has impacted things as well.

But given we upped our room count 25 percent over last year's Gamex and that still wasn't enough means this might be the largest Gamex we've ever run.

And Victor, be thankful we didn't open the 2004 Pinot at the last show -- it was awful.

Eric

On Mon, May 12, 2014 at 02:05:47PM -0700, Eric Burgess wrote:
> Agreed - that's pretty terrible and it hurts convention growth.
> 
> On Mon, May 12, 2014 at 1:51 PM, Jim Sandoval <plustentoawesome at gmail.com>wrote:
> 
> > I would assume that exceeding our room quota is a good thing? We should
> > probably have a good sit down with the Hilton and see what we can do about
> > having them prioritize doubles and be a little more proactive about letting
> > us know about booking shortages and the like. We should have some kind of
> > information flowing from them so we can anticipate issues before we have
> > angry attendees point them out to us.
> >
> >
> > On Mon, May 12, 2014 at 1:42 PM, Fred Upton <frupton at sbcglobal.net> wrote:
> >
> >> Hilton apparenlty doesn't like it if we exceed room quota, as they don't
> >> continue to offer the con rate once the quota is met?
> >>
> >> If the $99 rate isn't still available I hope nobody minds that I stay at
> >> a cheaper hotel a block or two away.  I consider it rather greedy of the
> >> Hilton to expect me to pay full rate for a room just because our room quota
> >> is met.
> >>
> >> -- Fred
> >>
> >>   *From:* Kryssie M. <phantom.hopscotch at gmail.com>
> >> *To:* "deptheads at strategicon.net" <deptheads at strategicon.net>
> >> *Cc:* "deptheads at strategicon.net" <deptheads at strategicon.net>
> >> *Sent:* Monday, May 12, 2014 10:24 AM
> >> *Subject:* Re: [Deptheads] Rooms are sold out ...
> >>
> >> Alright.  I can make sure this gets to FB.
>
 >>
> >> We have one more marketing email going out this week.  PLEASE SEND ME
> >> THINGS!  Sending it Friday, unless Eric needs it sooner.
> >>
> >> Beauty is in the eye of the beholder...as is instant death.  Avada
> >> Kadavra, Sweetie...
> >>
> >> > On May 12, 2014, at 9:58 AM, "Eric M. Aldrich I" <ealdrich at mac.com>
> >> wrote:
> >> >
> >> > on Saturday. They sold out this past Friday night. Doubles and kings
> >> are available on Friday/Sunday, but Saturday has nothing left but suites.
> >> >
> >> > The
 Hilton has added some smaller rooms -- the Hilton has a few rooms
> >> with just a double. But not many. Also, they found us 2 more doubles. They
> >> might be gone by the time you read this.
> >> >
> >> > People might have to book piecemeal, as their system will put you in
> >> the same room for the whole show. It would obviously mean making room
> >> changes during the show.
> >> >
> >> > But yes, this means we made room quota, but not by as much as I like as
> >> a lot of people seem to be staying Saturday only.
> >> >
> >> > Spread the word. Updating the web site.
> >> >
> >> > Eric
>
 >> >
> >> > _______________________________________________
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> >> > Deptheads at strategicon.net
> >> > http://mordred.punk.net/mailman/listinfo/deptheads
> >>
> >>
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> >>
> >>
> >>
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