[Deptheads] Gamex Meeting Minutes, 4-19-17. Better late than never, allegedly

Thu Apr 20 13:29:04 PDT 2017

Try this:
http://dev.strategicon.net

Mike

On Thu, Apr 20, 2017 at 1:25 PM, Strategicon Department Heads <
deptheads at strategicon.net> wrote:

> Message From: Jim Sandoval  plustentoawesome at gmail.com
>
> Link to the dev site doesn't work for me. Is the address completely
> correct?
>
> On Thu, Apr 20, 2017 at 11:48 AM, Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
>> Message From: Mike James  minis.tyrant at gmail.com
>>
>> Ok folks, here are the meeting minutes from the Gamex meeting. If you
>> would like this in another format, please let me know.
>>
>> Strategicon Meeting 9 April 2017
>>
>>
>>
>> In attendance: Mike J, Tim, Chris C, Fred, Brandon, Topher & Danielle
>>
>> Via Skype: Eric A, Victor, Mei, Jim, William, Jon, Jason, Ryan, Nick,
>> Mike & Tracy F (partially)
>>
>>
>>
>> A. Lunch – Actually had Pizza. Thanks Topher!
>>
>>
>>
>> B. Welcome and Announcements – Eric was complaining about United
>> Airlines, which proved eerily accurate. Everyone agreed to never fly guests
>> on United. Tim became a grandfather again.
>>
>>
>>
>> C. Orccon
>>
>> 1. What went right – Lots! Except for what didn’t. 2330, highest
>> attendance on record. Parking was very good, lack of crackdown on food was
>> good (which is a good thing until people start having BBQ delivered to the
>> ballroom).
>>
>>
>>
>> 2. What went wrong – Rain is not a big deal, until wind drives it into
>> rooms. Auction ran started late (hotel fault) and ran longer. Costs were
>> higher, necessitating a room crackdown.
>>
>>
>>
>> D. Gamex
>>
>> 1. Budget – For once, Eric did not say we were ok. Room costs cut into
>> money.
>>
>>
>>
>> 2. Special Guests and Events – Eliza Teague, Ben Warner. Having Catan and
>> Agricola qualifiers. Get any local guest requests to Victor for future cons.
>>
>>
>>
>>                 3. Publicity
>>
>> a. Marketing Email #1 ASAP – Get info to Mei, although she has already
>> sent out a cranky email about it, and rightfully so, you damned slackers.
>>
>>                                 b. Art – Cover done.
>>
>>                                 c. Shirts – In process.
>>
>>
>>
>>                 4. Department reports –
>>
>>                *Video Gam*es – Do, in fact, still exist. Asking around
>> for a Nintendo Switch for Gamex.
>>
>> Seminars – Looking to add improve groups and stand up comics, will need
>> to put age ratings in the event descriptions.
>>
>> *Collectibles *– Need to trim down events, also looking for suggestions
>> for new events. Request for Brotherwise games to come do events since they
>> are local.
>>
>> *Adventurer’s League* – 322 unique players, largest ever. Will have a
>> set change on Saturday, Tim needs to send floorplan to Mickey and Fred.
>>
>> *RPGs *– Games on Demand are very popular, but need to cordon off the
>> area.
>>
>> *Pathfinder* – Starfinder at Gateway. Paizo-con is during Gamex, will
>> expect lower turnout.
>>
>> *Party *– No more drinking games under our banner.
>>
>> *Minis* – Some new stuff, and outside chance of Warlord Games showing at
>> a con.
>>
>> *LARPs* – 17 events, escape room was great. Wyrdcon and Ren Faire will
>> likely cut into Gamex. Will ask GMs about spectator friendly games.
>>
>> *Board Games *– Adding the Agricola qualifier, and Shane gets mad props
>> from Mayfair.
>>
>>
>>
>>  5. Signage – Missing signs are being dealt with, let Mike J know if you
>> need anything specific. Also working on a better storage method. Need signs
>> with auction changes for the Reg desk.
>>
>> 6. Website changes – If the new site looks like the old site, you aren’t
>> looking at the new site. You should have received the link to the dev site,
>> which is oddly enough dev.strategicon.net
>> <http://www.dev.strategicon.net/>. We know the banner pics are too big
>> (though they are now smaller than they were), other feedback is needed.
>>
>>
>>
>>  7. Auction – All of the following are up for discussion: Double lot
>> slip cost (happening), stricter lot limits per person (happening in some
>> form), lot sales limit per day (maybe), swapping auction with feedback
>> seminar (yes that means having the auction on Sunday night), severe
>> beatings for selling crap. Again, feedback welcome (which is code for speak
>> up now instead of complaining later)
>>
>>
>>
>>                 8. Parking – Seemed to go ok. Spot hero is still a thing,
>> but we need to update website info.
>>
>>
>>
>>  9. Rooms – Room costs were very high, which means no padding. Victor
>> gets to go through the room list with a red pen and excessive cackling is
>> bad for his health.
>>
>>
>>
>> 10. Hotel Food – Hey, did you know there is a double secret buffet for
>> Saturday and Sunday lunch? If you didn’t, you weren’t alone. We need better
>> signage from the hotel. It was also revealed that hotel pizza should be a
>> crime, and Eric never met a taco he didn’t like.
>>
>>
>>
>> 11. Hotel Layout Space – For those of you who use the term ‘extra space’
>> please don’t, it just sends Tim into giggling fits and none of us want
>> that. If you have special requests, get to Tim sooner rather than later, we
>> need a 30 day lead time now that all layouts get sent to the LAFD for
>> approval.
>>
>>
>>
>>                 12. Logistics – Still working on finishing up the storage
>> standardization.
>>
>>
>>
>> 13. Business Cards – If you want cards, you need to send what you want
>> displayed on the card to Eric. If you have already done this, do it again.
>> Also, give a few of your cards to Victor so he can pimp you to interested
>> parties. Deadline is 10 am 22 April (that’s this coming Saturday)
>>
>>
>>
>> E. Deadlines
>>
>>                 Wed, 4-19 Special Facility Requests due (already passed —
>> you get to beg, or bribe, Tim and curse Mike J. that the minutes were late)
>>
>>
>>
>> Mon, 4-24 Room lists to Victor B. and Eric A.
>>
>>
>>
>> Fri, 5-5 Event Submissions
>>
>>                           Con Book Ads
>>
>>
>>
>> Sat, 5-6 Event Pre-reg turned on
>>
>>
>>
>> Mon, 5-8 Conbook proofs start
>>
>>                           Badge list to Tracy
>>
>>
>>
>> Fri, 5-12* Hotel Reg
>>
>>
>>
>> Mon, 5-22 Con Pre-Reg turned off
>>
>>                  Event Pre-Reg turned off
>>
>>
>>
>> F. Q & A
>>
>> Working on getting better Internet so podcasts and such might be able to
>> stream audio. Streaming video is laughable, and we all needed a good laugh.
>>
>>
>>
>> Website will have embedded video.
>>
>>
>>
>> _______________________________________________
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>>
>>
>
>
> --
> Jim Sandoval
> RPG Supervisor
> Strategicon Events
>
> Part of the problem.
>
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