[Deptheads] Department Head/Sr. Volunteer get together

Fri May 31 08:48:29 PDT 2019

I like the idea of Tara helping admin. I'm on FB too much also lol. RPG
Volunteers have their own page too which is helpful for them. I think dept
specific groups are just as important as a general group, if the dept likes
using that format.
Karla

On Fri, May 31, 2019, 6:44 AM Strategicon Department Heads <
deptheads at strategicon.net> wrote:

> Message From: William Hillstrom  urbanjediwill at gmail.com
> As a longtime customer, fan and supporter of Geeky Teas, I am wholly
> behind meeting there and heartily recommend it.
>
> Will probably write more (including the 6-8 other con-related emails on my
> agenda) when I wake back up.
>
> --Will
>
> On Fri, May 31, 2019, 5:02 AM Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
>> Message From: Tara Leederman  taleederman at gmail.com
>>
>> I like this idea of going to Geeky Teas—you’ll likely get me and my two
>> senior volunteers for that (my fiancé and sister), as we’ve also been
>> wanting to check it out and they are both already down (i.e. I checked with
>> them both today).
>>
>>
>>
>> Re: Facebook. I live on FB. We already have a group for the LARP
>> Department called “LARPs at Strategicon,” to which I invite all people
>> interested in playing LARPs at the con, as I post daily schedules for LARPs
>> every show, updates, rollcalls, calls for GMs, advertisements for games,
>> and other info and goodies to up engagement. GMs can also plug their games
>> there reliably to the folks who play and run LARPs at Strategicon.
>>
>>
>>
>> I recently also made a LARPs and Party Games Volunteers group on FB,
>> where we can coordinate (since we share an HQ), including hopefully talking
>> about HQ rules and sharing schedules etc. We also make memes about each
>> other. And of course we have a massive chat in Messenger for both
>> departments, and one for just my department, where we can talk shit on
>> Party Games. (J/K Will; we love you.) 😊 For a long time, the mass HQ
>> chat was called “Straty LARPy Party Peepz,” an advent of my volunteers, but
>> I finally had to change it because my juvenile brain kept reading “Shitty
>> LARPer Party Poopz” and omg that is making me laugh at this very minute, so
>> it had to go.
>>
>>
>>
>> I realize I’m not inspiring confidence here, but if anyone wants me to
>> use my admittedly childish Millennial Facebook acumen to get anything
>> started, let me know. 😉 Memes shall abound.
>>
>>
>>
>> Tara
>>
>>
>>
>>
>>
>> *From: *Strategicon Department Heads <deptheads at strategicon.net>
>> *Sent: *Friday, May 31, 2019 12:02 AM
>> *To: *deptheads at strategicon.net
>> *Subject: *Re: [Deptheads] Department Head/Sr. Volunteer get together
>>
>>
>>
>> For facebook group admins I suggest you (karla ), myself, and jim
>> sandoval plus someone to volunteer that lives on facebook
>>
>>
>>
>>
>>
>> Victor
>>
>>
>>
>> On Thursday, May 30, 2019, 11:02:52 PM MST, Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>>
>>
>>
>>
>>
>> If it can help, I already have a Facebook group established for the
>> Volunteer Coordination Dept. But only used it very little, since it's just
>> my 2 sr volunteers and myself. I like the idea of having a group for this,
>> and I'd be happy to change up the name and just use it for everyone. Want
>> the link? And who all wants to be admin?
>>
>> https://www.facebook.com/groups/448749352539641/
>>
>>
>>
>> Karla
>>
>>
>>
>>
>>
>> On Thu, May 30, 2019 at 10:45 PM Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>>
>> Message From: Eric Aldrich  ealdrich at mac.com
>> I can do that! At least, it's more likely than June
>>
>> Eric
>>
>> > On May 30, 2019, at 8:05 PM, Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>> >
>> > Message From: Jason DuVall  nekojin at gmail.com
>> > July 4th, obviously. ;)
>> >
>> > On Thu, May 30, 2019 at 7:33 PM Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>> > Message From: Eric Aldrich  ealdrich at mac.com
>> > Don't put it in June and we can probably make it.
>> >
>> > Eric
>> >
>> > > On May 30, 2019, at 6:25 PM, Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>> > >
>> > > Message From: Karla Freeman  thesquirrelwrangler at gmail.com
>> > > I like this idea a lot! At this con I tried to touch base with most
>> of the dept heads, some of their Sr Volunteers. A couple I didn't
>> personally get to, like Video Games, but my Sr Volunteers did. I am trying
>> to come up with what my own Sr Volunteers are supposed to be doing. We came
>> up with some ideas (the 3 of us had a department meeting on Sunday, lol).
>> I'm wondering if there are some common responsibilities that Sr Volunteers
>> do in each dept. I know that in at least 2 depts they actually do the
>> scheduling of that dept's volunteers, which I think is a great idea ;-)  I
>> also want to make sure we have some common volunteer procedures and
>> expectations throughout the con. Like "8 hours for a badge", etc. And if
>> the Sr Volunteers in each dept are scheduling the other volunteers, do they
>> contact me directly for their volunteer needs, or put it back on the dept
>> supervisor? And if the depts are doing things differently in this regard, I
>> need to know who to contact exactly to check on what their needs are, and
>> to let them know "I've got this guy for you, contact him to schedule" or
>> "I've got this guy for you during the time you said you needed him".
>> > > My next month is insane. I don't know when you had in mind for this,
>> Jim. Probably the sooner the better. Were we thinking weekend day or a
>> Friday night or what? These are my free days in the next 2 months (I've got
>> ITTD, a grandkid bday party, my board game party (if you want to go, you're
>> invited, I'll send you info if you ask), RageCon, store demos in Corona,
>> Comic Con). Hey, I like the idea of going to Geeky Teas, I never made it
>> over there, but I know we could probably take over some table space at
>> Critical Hit Games in Corona if needed. (My dates I'm free: Sun Jun 2, Fri
>> -Sun Jun 7-9, Sun Jun 16 (but that's Father's Day), July 5-7 and 12-14 -
>> until those fill up.)
>> > > OK that is all.
>> > > Karla
>> > >
>> > > On Thu, May 30, 2019 at 3:51 PM Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>> > > Message From: Tanya Aldrich  taldrich at strategicon.net
>> > > I love the idea. Not sure how on earth we’d make it.
>> > >
>> > > I think it would be a good idea to have a photo album of sorts of
>> those of us who can’t make it, but have a public picture. Listing their
>> name, title and a brief description of what they are typically involved in
>> at the con, for those of us who have a few mini hats.
>> > >
>> > > I recommend using my Facebook photo.
>> > > Tanya Aldrich
>> > > Web Master
>> > > Let’s see, I’m primarily responsible for the website and the Family
>> Area. If you need your special event on the home page and special events
>> page, I’m the one you email the info to. I’m the generator of the Winners
>> List and calculator of the Annual Awards, and as such tend to have a lot of
>> involvement in the event paperwork. I also put up the con wide signs and am
>> involved in reviewing and generating new con wide signs. I am not however
>> the person who ultimately designs or orders them.
>> > >
>> > > I can be reached at taldrich at strategicon.net or 415-606-4152.
>> Texting or calling my phone is the best way to contact me quickly at the
>> con.
>> > >
>> > > Tanya
>> > >
>> > >> On May 30, 2019, at 2:50 PM, Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>> > >>
>> > >> Message From: Jim Sandoval  plustentoawesome at gmail.com
>> > >> After some issues at Gamex, it would seem that having a little more
>> familiarity among our staff would be a step in the right direction. It is
>> in everyone's best interest that people running HQ's know who their
>> counterparts are and have some sort of dialogue to deal with issues that
>> may pop up cross-departmentally. At this point we are also beginning to
>> reach the limits of our space and that may require us to work together to
>> wedge as many events as possible into every open space.
>> > >>
>> > >> I would like to organize a mixer of sorts for all members of our
>> volunteer staff from Sr. Volunteers on up. This informal get together is
>> simply intended for everyone to get to know each other better, trade
>> contact information and perhaps collaborate on ideas to act more
>> cooperatively in the future. We can meet somewhere like Geeky Teas where we
>> can play games, eat, drink and get to know each other.
>> > >>
>> > >> I would also like to discuss a short and concise list of best
>> practices for our HQ volunteers. It would provide contact information for
>> their supervisor and board members at con who are available to help deal
>> with strange and awkward situations. Along with this, some basic rules of
>> what our expectations are for a HQ volunteer, things to look out for and
>> dealing with our clients. The con is beginning to grow to the point where
>> we are dealing with a broader variety of people and issues. Some uniformity
>> in our problem/conflict resolution would probably be in our best interest.
>> > >>
>> > >> We can discuss a time and location in an attempt to get as many
>> people to participate as possible.
>> > >>
>> > >> Regards,
>> > >> --
>> > >> Jim Sandoval
>> > >> RPG Supervisor
>> > >> Strategicon Events
>> > >>
>> > >> Part of the problem.
>> > >> _______________________________________________
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>> > >> Deptheads at strategicon.net
>> > >> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>> > >
>> > > _______________________________________________
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>> > _______________________________________________
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>> >
>> > --
>> > "Would you like another drink, sir?" asked the bartender.
>> > "I think not," replied Descartes, and promptly vanished.
>> > _______________________________________________
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>>
>> Message From: Karla Freeman  thesquirrelwrangler at gmail.com
>>
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