[Deptheads] Meeting minutes
Strategicon Department Heads
deptheads at strategicon.net
Sun Jan 14 23:58:06 PST 2024
Thank for your doing that, Mike. :)
Tara
On Sun, Jan 14, 2024 at 9:50 PM Strategicon Department Heads <
deptheads at strategicon.net> wrote:
> Message From: Mike James minis.tyrant at gmail.com
> Here are the corrected minutes. Crossposted to Discord.
>
> Mike
>
> Strategicon Meeting 7 Jan 2024
>
> In Attendance: Eric and Tanya Aldrich, Chris Carlson, Victor Bugg, Mike
> James, Shane Sauby, Mike and Tracy Fryer, Brandon Weiss, Chris Cummins,
> Erin McLaren, Jason DuVall, Kristi Corfield, Richard Caliandro, Travis
> Cheney, William Altpeter, Malakai Unland, Tara Leederman, Rob Prag
>
> I. Welcome and Announcements
>
> A. Dave Holt has passed – Celebration of life info in the
> discord. In honor of Dave, try a new game, or teach one to someone else.
>
> B. Personal notes – My notes were illegible. I thing this
> was where the football discussion started since the 2027 super bowl is
> holding up contracts.
>
> C. Erin McLaren is the new A/V Supervisor, welcome aboard.
>
> II. Orccon
>
> A. Budget – Tight, overrun of rooms last con.
>
> B. Special Guests and Events – Special guests are up,
> please get any special events to Tanya and Malakai
>
> C. Publicity
>
> 1. Marketing Email #1 – Get noteworthy
> things to Eric, anything he makes up for you to run is legally binding.
>
> 2. Art – Coming soon
>
> 3. Shirts – Ditto
>
> 4. Additional ads?!? – Always Be Closing.
> Dice are for Closers.
>
> D. Department reports
>
> Video Games: Pinball was a success, but due
> to cost likely once a year. Normal slate of games coming for Orccon.
>
> Volunteers: Get your requests to Kristi, but
> she is also looking for a Senior Volunteer.
>
> Artemis: Looking to move most the gear into
> storage. Also having some volunteer issues because kids ruin everything.
>
> LARPs: Boffer showcase will be tied into
> Starship Valkyrie games. More panels coming.
>
> Library: Still figuring out new game
> procurement, will be accepting donations. Also needs new shelving.
>
> Publicity: Karaoke is back, every night.
> Getting details for Walk for LA and Grand Geek Gaming tie-ins.
>
> A/V: Getting some new equipment to replace
> the damaged stuff. If you need any A/V support for your events, let Erin
> know.
>
> E. Signage – We may not have signs yet, but we have
> invoices. That counts as progress.
>
> F. Website – Please update or add department descriptions.
> Bringing back the ‘Approve all’ button for pre-regs. If you need to get in
> touch with Tanya, email, not discord. She doesn’t check and we confirmed
> that she isn’t receiving notifications.
>
> G. Parking – Will confirm with hotel that the surrounding
> lots will be open since the Whovians refuse to share the ‘bigger on the
> inside’ thing with the parking people.
>
> H. Rooms – Get room changes to Victor as soon as you can.
> No extra rooms.
>
> I. Hotel Layout Space – Mike will be reaching out to
> confirm space, couple of minor changes so far. Get all special requests to
> Mike ASAP.
>
> J. Logistics and Storage – Please place the heavy boxes on
> the bottom of stacks. Mike can also teach you how ratchet straps work if
> you need it. Also, there are now 11-gallon totes available with the same
> footprint as the standard 27-gallon ones. If those would work better for
> you, let Mike know.
>
> K. Auction Changes -- keeping no minimums
>
> L. Business Cards – Let Mike and Eric know if you need
> cards. Currently on the list: Erin and Travis.
>
> M. Annual Awards – Richard Pothoff is business as usual. We
> seem to be ok on ribbons.
>
> III. Deadlines
>
> Mon, 1-15 Room lists to Victor B. and Eric A.
>
> Wed, 1-17 Special Facility Requests due
>
> Fri, 1-12 T-shirt Art to printer and t-shirts ordered
>
> Wed, 1-24 Marketing email #1 material due
>
> Thu, 1-25 Marketing email #1 sent
>
> Fri, 1-26 Event Submissions
>
> Con Book Ads
>
> Badge Art
>
> Badge list must be entered
>
> Sat, 1-27 Event Pre-reg turned on
>
> Thu, 2-1* Hotel Reg
>
> Fri, 2-2 Conbook cover art due
>
> Mon, 2-5 Conbook proofs start
>
> Wed, 2-7 Marketing email #2 material due
>
> Thu, 2-8 Marketing email #2 sent
>
> Mon, 2-12 Con Pre-Reg turned off
>
> Event Pre-Reg turned off
>
> Conbook to printer
>
> IV. 2024 Planning
>
> A. Special Guest(s) – IF you have a good idea for local
> guests, let Victor know. This also sparked a conversation about getting
> some people formative in the LARP community.
>
> B. Marketing – More details after ALA.
>
> C. Other Cons
>
> V. Q & A
>
>
>
> On Sat, Jan 13, 2024 at 6:39 PM Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
>> Message From: Tara Leederman taleederman at gmail.com
>> You forgot me and Rob on the attendance list. Also please note the idea
>> that we ask attendees to try a new game this con in honor of Dave Holt.
>>
>> Tara
>>
>> On Sat, Jan 13, 2024 at 11:39 AM Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>>
>>> Message From: Mike James minis.tyrant at gmail.com
>>> Hey all,
>>>
>>> Below are the meeting minutes. If you wish to have these in another
>>> format, let me know. They will be cross-posted into the discord.
>>>
>>> Let me know if you have any questions
>>>
>>> Strategicon Meeting 7 Jan 2024
>>>
>>> In Attendance: Eric and Tanya Aldrich, Chris Carlson, Victor Bugg, Mike
>>> James, Shane Sauby, Mike and Tracy Fryer, Brandon Weiss, Chris Cummins,
>>> Erin McLaren, Jason DuVall, Kristi Corfield, Richard Caliandro, Travis
>>> Cheney, William Altpeter, Malakai Unland
>>>
>>> I. Welcome and Announcements
>>>
>>> A. Dave Holt has passed – Celebration of life info in the
>>> discord.
>>>
>>> B. Personal notes – My notes were illegible. I thing this
>>> was where the football discussion started since the 2027 super bowl is
>>> holding up contracts.
>>>
>>> C. Erin McLaren is the new A/V Supervisor, welcome
>>> aboard.
>>>
>>> II. Orccon
>>>
>>> A. Budget – Tight, overrun of rooms last con.
>>>
>>> B. Special Guests and Events – Special guests are up,
>>> please get any special events to Tanya and Malakai
>>>
>>> C. Publicity
>>>
>>> 1. Marketing Email #1 – Get noteworthy
>>> things to Eric, anything he makes up for you to run is legally binding.
>>>
>>> 2. Art – Coming soon
>>>
>>> 3. Shirts – Ditto
>>>
>>> 4. Additional ads?!? – Always Be Closing.
>>> Dice are for Closers.
>>>
>>> D. Department reports
>>>
>>> Video Games: Pinball was a success, but
>>> due to cost likely once a year. Normal slate of games coming for Orccon.
>>>
>>> Volunteers: Get your requests to Kristi,
>>> but she is also looking for a Senior Volunteer.
>>>
>>> Artemis: Looking to move most the gear
>>> into storage. Also having some volunteer issues because kids ruin
>>> everything.
>>>
>>> LARPs: Boffer showcase will be tied into
>>> Starship Valkyrie games. More panels coming.
>>>
>>> Library: Still figuring out new game
>>> procurement, will be accepting donations. Also needs new shelving.
>>>
>>> Publicity: Karaoke is back, every night.
>>> Getting details for Walk for LA and Grand Geek Gaming tie-ins.
>>>
>>> A/V: Getting some new equipment to replace
>>> the damaged stuff. If you need any A/V support for your events, let Erin
>>> know.
>>>
>>> E. Signage – We may not have signs yet, but we have
>>> invoices. That counts as progress.
>>>
>>> F. Website – Please update or add department
>>> descriptions. Bringing back the ‘Approve all’ button for pre-regs. If you
>>> need to get in touch with Tanya, email, not discord. She doesn’t check and
>>> we confirmed that she isn’t receiving notifications.
>>>
>>> G. Parking – Will confirm with hotel that the surrounding
>>> lots will be open since the Whovians refuse to share the ‘bigger on the
>>> inside’ thing with the parking people.
>>>
>>> H. Rooms – Get room changes to Victor as soon as you can.
>>> No extra rooms.
>>>
>>> I. Hotel Layout Space – Mike will be reaching out to
>>> confirm space, couple of minor changes so far. Get all special requests to
>>> Mike ASAP.
>>>
>>> J. Logistics and Storage – Please place the heavy boxes
>>> on the bottom of stacks. Mike can also teach you how ratchet straps work if
>>> you need it. Also, there are now 11-gallon totes available with the same
>>> footprint as the standard 27-gallon ones. If those would work better for
>>> you, let Mike know.
>>>
>>> K. Auction Changes -- keeping no minimums
>>>
>>> L. Business Cards – Let Mike and Eric know if you need
>>> cards. Currently on the list: Erin and Travis.
>>>
>>> M. Annual Awards – Richard Pothoff is business as usual.
>>> We seem to be ok on ribbons.
>>>
>>> III. Deadlines
>>>
>>> Mon, 1-15 Room lists to Victor B. and Eric A.
>>>
>>> Wed, 1-17 Special Facility Requests due
>>>
>>> Fri, 1-12 T-shirt Art to printer and t-shirts ordered
>>>
>>> Wed, 1-24 Marketing email #1 material due
>>>
>>> Thu, 1-25 Marketing email #1 sent
>>>
>>> Fri, 1-26 Event Submissions
>>>
>>> Con Book Ads
>>>
>>> Badge Art
>>>
>>> Badge list must be entered
>>>
>>> Sat, 1-27 Event Pre-reg turned on
>>>
>>> Thu, 2-1* Hotel Reg
>>>
>>> Fri, 2-2 Conbook cover art due
>>>
>>> Mon, 2-5 Conbook proofs start
>>>
>>> Wed, 2-7 Marketing email #2 material due
>>>
>>> Thu, 2-8 Marketing email #2 sent
>>>
>>> Mon, 2-12 Con Pre-Reg turned off
>>>
>>> Event Pre-Reg turned off
>>>
>>> Conbook to printer
>>>
>>> IV. 2024 Planning
>>>
>>> A. Special Guest(s) – IF you have a good idea for local
>>> guests, let Victor know. This also sparked a conversation about getting
>>> some people formative in the LARP community.
>>>
>>> B. Marketing – More details after ALA.
>>>
>>> C. Other Cons
>>>
>>> V. Q & A
>>> _______________________________________________
>>> Deptheads mailing list
>>> Deptheads at strategicon.net
>>> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>>>
>> _______________________________________________
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>> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>>
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