<div dir="ltr"> Minutes 19 April, 2015 In attendance: Robyn, Mei, Tim, Shane, Chris, John P, Jon M, Tracy and Mike, Jim, Jason. Eric A and Victor via Skype A. Lunch (get there early -- you're on your own for this) B. Welcome and Announcements - Now that we hit 2000 attendees, we are considered a 'Medium Convention', one step closer to 'Gamer Small' C. Orccon 2015 1. How did we do? - 2020 attendees, best since the 90s. 2. What went right? - A great many accolades were heaped upon us all by Eric, far too many to list. Use your imagination. 3. What went wrong? - Last con for Ken Barnard, the Quartermaster. The all year t-shirt was printed incorrectly, Hide and Go Seek-Sign Edition went too well. Broken water pipe. No baby sitter on Friday and Saturday for Eric. D. Gamex 1. Budget - Please keep it tight, will be some large outlays before this con, but in decent shape. Don't be stupid, per Eric. 2. Special Guests and Events - Dan Verssen of DVG, Michael Coe (Needs table in dealers room), Ian Steadmann. Please get info to Mei and Tanya 3. Publicity - Marketing Email #1 written, will go out soon. Please get info to Mei or she will start making things up. Trying to get LA Times there, likely no coverage before con. Egon said print was dead anyway. 4. Department reports - Board Games - Low on HQ volunteers, Catan World Qualifier again, Reorganizing categories for annual awards. Needs 3 totes. Video Games - Carmaggedon is releasing 2 days before con, getting prize support. Pinball tournament again. Dealers room - Sold out again, new vendors. Getting vendors from Wondercon at Gateway. Pathfinder - Looking at a multi-table special event, over 100 tables. Need to submit events to our site. Trying to incentivize the Pathfinder Card game crossover. Open Gaming - Robyn will be helping Mike Fryer. RPG - Upstairs room really helped. 5. Signage - Need to standardize sign sizes for storage. Going to use 11"x17" and 2'x3'. Jim Sandoval is heading this up. Sucker. 6. Badges + Website changes - Entering badge lists in testing now. Need to seperate RPGs, Pathfinder, and Adventurers League for departments. We now have a 280 character limit on event descriptions, but this is not actually reflected on the website (feature, not a bug. More of an easter egg I guess). 7. Annual Awards et al - Will be given out this con. 8. Conbook - Ahead of schedule. Lots of ads sold. Have cover art already 9. Rooms - No room crunch yet, but the first block will sell out! If the Clippers manage to not Lakers their way out of the playoffs, it might get very full, very fast. Looking to make Staph rooms all on the 3rd floor. 10. Hotel Layout Space - Special requests to Tim ASAP. Pathfinder wants another table in the HQ room. 11. Art - Have all shirts, conbook cover, and the correct yearly shirt. Looking for another pin. Still trying to get a con ahead on art.<div><div tabindex="0" id=":n1"> </div></div><div> </div><div><div class="im"> 12. Family track/room - Is this still a thing? Spoiler: No. Need to add a logo for the events list that denotes Family games. 13. Storage! - Going to a Logistics company that will handle the storage and transportation of our stuff. Departments need to inventory their stuff and consolidate into stadardized storage if possible. Chris Carlson is happy to help you throw away anything you don't need. John Paiva will be meeting with company and will provide full details. Will need to get stretch wrap and a handle too. E. WonderCon + GAMA Report Wondercon - Able to recruit vendors, likely won't have a table next time. Would like to have GMs to run games in gaming area to promote us. GAMA - New hotness is organized play events for all the manufacturers. Hitting 2K attendees helps us get more manufacturer support. F. Deadlines ASAP - Mail flyer - 1st marketing email Fri, 5-1 - Room lists to Victor and Eric A. _ Event Submissions - Special Facility Requests due - Con Book Ads Sat, 5-2 - Event pre-reg on - 2nd marketing mail Fri, 5-8* - Hotel deadline - Art for Badge, Con book Mon, 5-11 - Badge lists to Tracy - Don't put staff on volunteer lists - Conbook proofs Wed, 5-13 - 3rd marketing email Mon, 5-18 - All pre-reg off - Conbook to printer G. Q & A Dealers room needs door watchers again. Move in will need to completely empty the storage, some chump volunteered. </div></div></div>