<div dir="ltr"><div>Folks,</div><div> </div><div>Here are the minutes from the Gateway meeting.</div><div> </div><div>Mike</div><div> </div><div> Minutes 26 July, 2015 In attendance: Tim K, Chris C, John P, Chris and Danielle S, Shane S, Dave H, Mei F, Mike F, Jason D, Mike J, Nick C (Eventually). Via Skype: Eric A, Victor B, Jon M A. Lunch – Eric let it slip that Apple’s next big thing is a food based 3D printer, so you will be able to partake in this one from home by Orccon. B. Welcome and Announcements 1. Contracts Signed – Currently at the Hilton through 2020, but we have outs if we decide we need it. 2. Evaluating possible move – Need to look at possibly moving before that, and we are running out of hotels with more space. C. Gamex 2015 1. How did we do? – 1870, best Gamex we have records for. 2. What went right? – Parking after 12 on Saturday, Board Game Jam, logistics was ok and will get better. 3. What went wrong? – Parking Friday and Saturday morning, Video Games needs a large rolling box, signage, some confusion between BGHQ and Library boxes. 4. The Hotel – Taking a much harder line on outside food and beverages (alcohol included), so please be vigilant. The hotel has started selling beer in the Gamer Bytes area, so we need to change the conbook accordingly. D. Gateway 1. Budget – Good. We have room if you need stuff. 2. Special Guests and Events – Need special events, get any info to Mei and Tanya ASAP. 3. Publicity – Facebook had to merge, if you want to be an editor, let Mei know. All our press dropped out, so Mei is trying again. 4. Department reports : BGs - Schedule filling up. No Catan qualifier. Will do Powergrid and might have the Ticket to Ride champion challenge again. Werewolf has moved to RPGs. RPGs – Moving on up to a deluxe apartment in the San Lorenzo area on the 2nd Floor. Marketing – Need vendor and shirt list from John. Need updated Library list. Going to run the Arcknight promotion again. Video Games – Not a lot happening mid-summer. Need one 50 gallon rolling box. Dealers – Sold out, might be able to add dealers in Lower Lobby if Wifi can be added. Library – Will continue handling Math Trades. Might be adding RPG and Minis rulebooks. Quartermasters – Getting used to new system, working on a list of what goes where. You need to have your stuff ready by 4pm! Seminars – Having a Kickstarter panel. Minis – Possible large Fantasy Flight tournaments at Gamex 2016. 5. Signage – Tanya has a list, if you need something get it to her. Going with 11”x17” or 2’x3’ foam core boards. Quote already forwarded, working on templates and modular designs now. 6. Website changes – Badges MUST MUST MUST be entered into the website for Tracy to pull and create badges. There is also a bug report form for all the new changes. Live it, love it. 7. Art – While we are out of bananas, we do have art. Proofs should be up soon. 8. Rooms – You know the drill, keep it tight. 9. Hotel Layout Space – RPGs moving to 2nd floor, LARPs to 3rd, using 2 of the Lower Lobby RPG rooms for more open gaming. 10. Family track – Need more family events. For those of you afraid to read, it is listed under the maturity menu on the event submission form. E. Deadlines Soon - 1st marketing email – Get stuff to Mei ASAP or she will get creative, and not the cute creative, the malicious creative. With YOUR stuff. She told me. Fri, 8-7 - Art for T-shirts – For website. Fri, 8-14 - Room lists to Victor and Eric A. _ Event Submissions - Special Facility Requests due - Con Book Ads Sat, 8-15 - Event pre-reg on Wed, 8-19 - 2nd marketing mail (maybe) Fri, 8-21* - Hotel deadline - Art for Badge, Con book Mon, 8-24 - Badge lists in system – Must be in or they will need to be generated at con whenever Tracy feels like it, in order of largest bribe received. - Conbook proofs Wed, 8-26 - 2nd/3rd marketing email Mon, 8-31 - All pre-reg off - Conbook to printer F. Q & A Going to have some sort of booth at Wondercon. Will need to have some GMs from the various departments for a cross section of offerings to intersperse with local developers. Will need to know sometime in November(?) </div></div>