<div dir="ltr"> <div style="margin:0in 0in 10pt">Okay folks, here are the minutes. If you want it in a word doc, let me know. Important stuff here.</div><div style="margin:0in 0in 10pt"> </div><div style="margin:0in 0in 10pt">Minutes 17 April, 2016</div> In attendance: John Paiva, Chris Carlson, Mike James, Tim Keennon, Jason DuVall, Tracy Fryer, Mike Fryer. Via Skype: Jim Sandoval, Jon Merriex, Mickey Tan, Mei Dean Francis, Victor Bugg, Eric Aldrich, Shane Sauby, Polly Aylor (no mic). A. Lunch (get there early -- you're on your own for this) You wouldn’t download a sandwich? B. Welcome and Announcements – The only announcement is that there are no announcements. No welcomes either. Tough Crowd. C. Orccon 2016 1. How did we do? 2110 makes it the largest show. El Nino didn’t ruin everything. Highest gross, shame about the revenue. 2. What went right? – Most pre-regs, Highest Friday and Saturday attendance. Parking was good, Signage was great. Sunday attendance was low because of Valentine’s Day 3. What went wrong? – Overbilled, a novels worth of hotel issues, Video Games should always get a power box. Not sure if we made a profit. D. Gamex 1. Budget – Very tight, so get pre-approval. Reimbursements close at 3pm. If you don’t need cash you can see Eric A for a check (he said with no hint of irony that for a huge chunk of Sunday he lives in an alternate dimension called AuctionLand). 2. Special Guests and Events – Gameland and Victory Point Games need tables. Add Team Yankee and the double-blind Midway game to the website. Late comer AEG’s Mystic Vale also. 3. Publicity -- Marketing Email #1 ASAP – If you don’t give her info, Mei will need to use her ‘Dartboard of Randomness +2’ to generate content for your department. Totally binding too, next time read the EULA. 4. Department reports – Dealers – Restocking con merchandise, adding water bottles. Need more suggestions box slips. Video Games – Blizzard’s new FPS comes out the day before con. Will try a tournament if possible. Open – Could use more space, likely putting demos in lower lobby foyer. Board Games – Catan Qualifiers again, Power Grid World Tour continuing, now rotating Monday Mega-Tournaments. Pathfinder Society – Looking to Move HQ, possibly to Newport A Adventurers League – Epic event again, would like more fans and more water stations downstairs. RPGs – Rotating sign-ups to help one day badge people, working on rules of conduct for social games. Quartermasters – Would like an updated and accurate map for delivery purposes. Will verify dates and times with moving company. 5. Signage – Need to add food signs and open gaming rules. If you need signs or sign related things, get them to Mike James (<a href="mailto:minis.tyrant@gmail.com">minis.tyrant@gmail.com</a>) ASAP. 7. Rooms – A huge chunk of the added expenses was last minute rooms being billed at the 2nd and 3rd block rates. This cannot and will not happen again. Victor is currently going off of what was used last con plus changes made then. Anything else needs to go to Victor and Eric ASAP, 5-6 is a hard cutoff date. Rooms will only be reimbursed at the first block rate. 8. Staff and Volunteer food restrictions - This means everything. Outside food, drink, and coolers cannot be in convention spaces. You must police your space. Signs will be posted to this effect, and we will have a lunch area on one of the patios. Tim will write the standard verbage that you must get out to your volunteers. Need to add no coolers to con book boilerplate. 9. Hotel Layout Space – Due to hotel changes, these should be submitted by six weeks before con, which was 3 days before this meeting. Fire up the wayback machine, or get them in now. 10. Family track/room – Want a room, not sure one is free. Also looking at a small toddler block, after a life check and verification of CPR credentials first. 11. Business Cards – If you want cards, get info to Eric A and Chris C. The bug Eric buck has been passed to me. Need to learn to stop volunteering. 12. Strategicon.net Email Addresses - Looking into adding <a href="mailto:name@strategicon.net">name@strategicon.net</a> emails to look professional and stuff. E. GAMA Report – Tom Vassell next year, likely at Gamex. John giving shirts and swag to dealers paid off. F. Deadlines Passed (April 1) - Special Facility Requests due ASAP - 1st marketing email Fri, 5-6 - Room lists to Victor and Eric A. This is a hard date, miss it and you SOL. - Event Submissions - Con Book Ads Sat, 5-7 - Event pre-reg on - 2nd marketing mail Fri, 5-13* - Hotel deadline - Art for Badge, Con book Mon, 5-16 - Badge lists entered to website, not sent to Tracy - Don't put staff on volunteer lists - Conbook proofs Wed, 5-18 - 3rd marketing email Mon, 5-23 - All pre-reg off - Conbook to printer G. Q & A – Your senior Volunteers get shirts. Be a pal and let John Paiva know who they are. </div>