<div dir="ltr"><div>Folks,</div><div> </div><div>Below are the minutes from the meeting yesterday. Notable high points are that any changes in your hotel room list are due to Victor and Eric TODAY (Monday, 01-16-17), special room requests to Tim by Wednesday the 18th, and anything you want in the mailer to Mei as soon as you can.</div><div> </div><div>If you want the minutes in another format, please let me know. On with the show.</div><div> </div><div> Strategicon Meeting Minutes 15 Jan 2017 In attendance: Mike James, Tim Keennon, Danielle and Chris Suarez Via Skype: Eric Aldrich, Victor Bugg, Jim Sandoval, Shane Sauby, David Holt, Jason DuVall, Ryan McMullan, Tracy and Mike Fryer, Mei Dean Francis, Jon Merriex, A. Lunch- Further evidence that Eric just copy and pastes the agendas. B. Welcome and Announcements – Mei is getting married soon. There is allegedly someone taking over collectibles. We lost yet another art director/drummer. There will be no Apple jokes. 1. Illness during downtime scuttled a few plans 2. Updated Web Site – Will send link to dev site soon. Hope to launch between Orccon and Gamex. C. Orccon 1. Budget – Budget is very tight. Hotel costs have gone up considerably. 2. Special Guests and Events – Guests are on website already, please get any special event info Mei, Eric, and Tanya for the website and mailers. Things like the Catan Qualifier and the Starship Valkyrie Escape Room. 3. Publicity a. Marketing Email #1 ASAP – If you don’t give Mei anything she will make things up. b. Art – Done. We do need a new art director, the last few having died in a gardening accident, choked on someone else’s vomit, spontaneously combusted and exploded, in that order. If you happen to know any, drop Mei a line. c. Shirts – One shirt, plus a yearly con shirt. d. Flyers – Maybe for Gamex. 4. Department reports Board Games – Monday Mega is Splendor, and Power Grid World Tour returns. Minis – Return of 40K tournaments, Malifaux, and this is the HMGS winter meeting. Video Games – Jason is bringing a Raspberry Pi Retro gaming machine. RPG – Chaosium and Palladium sponsored games. LARPs – Adding signage to help with players finding game rooms. Pathfinder – Paizo sending stuff for Starfinder after the big release, hopefully Gateway. Library – Possibly adding a whiteboard for recruiting help. Open – Needs diagram for layout. Registration – Trying out a Q&A desk. 5. Signage – LARPs and Party Games signs, need updated sign map. Get any requests to Mike J. 6. Website changes – One more con of this one won’t kill you, wussy. 7. Annual Awards et al – Shane and Tanya need to get together and hash out the categories. 8. Parking – People need to be reminded about validation and $9 a day. Mei will update info. 9. Rooms – Victor needs any changes to your list from last time ASAP! 10. Hotel Food – Sales down and anecdotal data indicates the attendees ate off site instead of buying hotel food. Gamers gaming the system, who would have thought. 11. Hotel Layout Space – Get any requests to Tim ASAP. The sooner you do, the better chance you have of getting it. Bribes are also encouraged. 12. Family Track – Needs volunteers, if you know of anyone, send them to Melissa in Collectibles. 13. Logistics – Most of you have returned my emails, and I thank you for that. A picture will go out of the proof of concept. Containers are 12, 17, and 27 gallon in size. Home Depot has them in stock if you want to see them, I will also have measurements available. 14. Business Cards – We will probably have these printed up by con, so Eric needs name, phone number, email, and title you want. D. Deadlines Mon, 1-16 Room lists to Victor B. and Eric A. Yes Monday the 16th. Changes from last time only. Wed, 1-18 Special Facility Requests due Fri, 1-27 Event Submissions Con Book Ads Sat, 1-28 Event Pre-reg turned on Mon, 1-30 Conbook proofs start, allegedly. Badge list to Tracy, on site. Do not put the department heads in. Fri, 2-3* Hotel Reg Mon, 2-13 Con Pre-Reg turned off Event Pre-Reg turned off E. 2017 Planning 1. Special Guest(s) – Get any requests to Victor. 2. Marketing – Suggestions for future pins to Mei. 3. Other Cons – If you want to work the booth, let Victor know. F. Q & A </div></div>