<div dir="ltr">Hey folks,<div> </div><div>Sorry for the delay. Per usual, if you want this in another format, please let me know. </div><div> </div><div>Strategicon Meeting Minutes 14 April 2019 In Attendance: Mike James, Melissa and Brandon Weiss, Karla Freeman Via Discord: Eric Aldrich, Victor Bugg, Jim Sandoval, Tracy and Mike Fryer, Jon Merriex, Shane Sauby, Eric Downing, Jason DuVall, William Hillstrom, Tomer Gurantz, Chris Suarez A. Brunch – We had brunch, did you? B. Welcome and Announcements 1. Welcome to Discord – Seemed to work pretty well and was a lot easier to use. For future reference, meetings will be held in the General voice channel. Also, enabling Push to Talk seemed to be a good idea. 2. Welcome Karla Freeman – Karla is our new Volunteer Coordinator, and she should be contacting you soon, if not already. 3. Welcome Tomer Gurantz – Tomer is the supervisor of the Games on Demand area, which will be in the Lower Lobby. 4. GAMA Report – Victor was doing his best Janis Joplin impersonation and will be sending a typed report at a later date. C. Orccon 1. What went right – 2470 attendance, best in terms of attendance and profit. I think we are getting good at this. Parking was also not as much of a nightmare. 2. What went wrong – Getting really sloppy on the food, need to be a little more vigilant. 3. Shirt reorders – If you didn’t get a shirt let the Erics know. D. Gamex 1. Budget – Be reasonable, but we are doing ok. Going to be spending a bit more on the publicity side. 2. Special Guests and Events – We have guests already but please get special event info to Tanya and Eric Downing. Some interest from a reality show Above Board. For Gamex. 3. Publicity – If you know if anywhere that would be a good place for targeted ads, let Eric D know. a. Marketing Email #1 – Due by 4-29. Would be great if Eric D has something to promote. b. Art – Mostly done c. Shirts – See b. 4. Department reports – RPGs – Actual Play recording room was good and will be better now that will be more prepared for it in the future. Getting more cross promotion in the community and from publishers. Family Area – Would like more kid friendly events, so ask your GMs if they would be willing to have games there. Target is 1 game per hour. Collectibles – Keyforged was a lot larger than anticipated. Had a theft, that wasn’t, but still need to be more vigilant about the placement of materials. Dealers – Need new stackable racks for the shirts. 5. Signage – Time to update signs. In addition to adding Games on Demand and family area, fixing the HQ locations of Party Games and LARPs, if you need anything else please let Jim Sandoval know. 6. Website notes and updates – We have been asking for a while, but now it sort of needs to happen. Department descriptions. We need to update the page for each individual department with whatever info you deem necessary. Badge requirements, event submission requirements, appropriate bribes, whatever you think the average person needs to know. 7. Parking – LAX parking seems to have accidentally done something right, so we might have some more parking options soon. 8. Rooms – Do not add rooms unless you have a good justification. 9. Hotel Stuff – No international ballroom on Thursday, this mostly only effects Shane and Mike. 10. Hotel Layout Space – Get any changes to Mike J by the April 24th. 11. Logistics – We are super close to capacity, so please consolidate wherever possible. Make sure your stuff is labelled. 12. Business Cards and Phone Numbers – If you need cards, please get your info to Eric A so he can sned you proofs. 13. Documentation – Eric A sent out an example checklist of what it takes to get your area up and running. We would like something from each department in case you were unable to make it. E. Deadlines Fri, 4-12 Tshirt Art to printer and tshirts ordered – Or not. Artists are flaky. Mon, 4-15 Room lists to Victor B. and Eric A. – Changes only. Wed, 4-17 Special Facility Requests due Wed, 5-1 1st Marketing email done Thu, 5-2 1st Marketing email sent Fri, 5-3 Event Submissions Con Book Ads Sat, 5-4 Event Pre-reg turned on Mon, 5-6 Conbook proofs start Badge list must be entered Fri, 5-10* Hotel Room Reg Closes Conbook cover art due Wed, 5-15 2nd marketing email done Thu, 5-16 2nd marketing email sent Mon, 5-20 Con Pre-Reg turned off Event Pre-Reg turned off Conbook to printer F. Q & A Jim, Tomer, and Karla are going to work on an inclusivity policy that we can update in the conbook and actually get on the website. </div></div>