<div dir="ltr">Hello,<div><br></div><div>Following up on a few of these:</div><div><br></div><div>2a: I'd like to add a per-event page with buttons to register for each active badge; there's re-arranging of code we'd need to do first to do that cleanly, but it would be helpful for both this and notifications.</div><div><br></div><div>4: I'd like to cover both this and 8 with a discord bot; I have a few ideas around that would need to work. It would require a moderate amount of automation and, critically, ensuring that we have a 1:1 mapping between badges and discord users. Malakai and I talked about how to do that this afternoon, and I have specific followup items there.</div><div><br></div><div>6: Can someone send me a (possibly expired) tabletopia event link so I can stare at it and mutter curses until I know how to fix this? I've never used it, but fundamentally URLs are URLs and this should work.</div><div><br></div><div>7: Emails now go to the GM as well.</div><div><br></div><div>9: I'm not immediately sure how to do this and would want feedback from other department heads before doing this (because it might be a lot of email for some departments).</div><div><br></div><div>10: I've heard this from several people; we might want to make this an option for each department (or, just, turn it on in general).</div><div><br></div><div>11: Scripting Facebook posts isn't in my wheelhouse either; for virtual con, I'm hoping we can do enough with discord bots to cover the need.</div><div><br></div><div>Regards,</div><div>Rob</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Sun, May 31, 2020 at 4:05 PM Strategicon Department Heads <<a href="mailto:deptheads@strategicon.net">deptheads@strategicon.net</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">Message From: Tanya Aldrich <a href="mailto:taldrich@strategicon.net" target="_blank">taldrich@strategicon.net</a><br>
<div style="overflow-wrap: break-word;">Hi Angelica,<div><br></div><div>Let me know if I missed anything. :)<br><div><br></div><div>#1. Somehow Run an Event is doing this, it shouldn’t and it will be looked into. Not aware of any others. Admin pages don’t count. Please correct me if I’m wrong.</div><div><br></div><div>#2. Lists multiple items. I’ll try to cover them in order.</div><div>a) Here’s the problem with showing events before selecting a badge. Accounts can have multiple badges. I’m open to suggestions, but the system has to know which badge. I hesitate to have two different formats, one for one badge in account and one for multiple. That could cause even more confusion.</div><div><br></div><div>b) Ah, the filtering request. I would love to add that feature. Until a few other things get done it’s way too much work. (For those curious, the pre-reg data is in both badge and event. We need to make it it’s own table, so it will be easier to find conflicts, even when the conflicting event is being filtered out. This is on the list for the pre-reg revamping.)</div><div><br></div><div>c) Clearer Host Labelling. Yep, I’ve noticed that isn’t quite working. Will fix at some point before con.</div><div><br></div><div>#3. No problem. Love the idea.</div><div><br></div><div>#4. Depends on how far we get with automation. I’m willing to send out an email with a detailed list of all events people are signed up for an hour before the con starts. I can also put more complete info in "the you are approved for this event email" for the late registering people. Anything more automated, may or may not happen.</div><div><br></div><div>#5. This is a problem started by the fact that when Run an Event is turned off, the GM is supposed to be under the mercy of the department admin to submit. And, it wasn’t until a couple of years ago that we started giving GMs the ability to see what they were running, other than searching for their name in the schedule. The email players was where it became a real problem. We’re working on it.</div><div><br></div><div>#6. Not sure how to fix. We do a lot of filtering to plain text for those emails. We might be filtering out something Tabletopia relies on. Trying to fix this may fall entirely on Robert, and will not be a priority given the sheer volume of fixes and updates needed in the next 6 to 10 weeks. That said. I’m more than willing to list warnings on the email page for things like this.</div><div><br></div><div>#7. For some reason I set the character limit to 200, which would have been caught earlier if I had cc-ed the GMs. I think it’s now 2000, and I believe Robert added the GM to the email recipients.</div><div><br></div><div>#8. I agree. Will add to #4.</div><div><br></div><div>#9. I think this has already been handled for GMs in #7. We’ll see about adding the department admins, and only the department admins, so Mike doesn’t get any more inundated.</div><div><br></div><div>#10. We will give Virtual events a similar setup to unlimited. The big difference is the wait list people can’t be auto approved. Not sure how challenging that will be to handle.</div><div><br></div><div>#11. Facebook, someone else’s website, and so not my thing. I suggest discussing with Marketing and other people who know something about this. [ I only worked *at* Facebook for 3 months, not *on* Facebook. :) ]</div><div><br></div><div>Not touching Discord right now, I’m barely functioning as a general user. :)</div><div><br></div><div>Tanya</div><div><br></div><div><div><blockquote type="cite"><div>On May 31, 2020, at 11:34 AM, Strategicon Department Heads <<a href="mailto:deptheads@strategicon.net" target="_blank">deptheads@strategicon.net</a>> wrote:</div><br><div>Message From: Angelica Magno <a href="mailto:angelicamagno.ing@gmail.com" target="_blank">angelicamagno.ing@gmail.com</a><br><div dir="ltr">Hi all, <div><br></div><div>Notes about the website that I hope we can make some changes to in the future. This is a long list, and I don't expect everything to change immediately, but these are my thoughts about how to make it a better experience with everyone. <br><br>1) Being able to access the rest of the website, whether someone is logged in or not. In other websites, people are free to explore and read the content. When it comes to an area where they would need to be logged in, they would be prompted to log in. This is more new user friendly instead of rerouting to the initial front page without explanation, causing confusion. I had to explain this multiple times to new attendees. It was also something that confused me when I first made an account. </div><div><br></div><div>2) There are too many steps for someone to sign up for an event, and we lose attendees along the way. With 850 badges there should have been more people playing the games. We came up with some great guides to help with this issue. However, because there was a guide necessary some people lost interest. It would be helpful to have the events populate even before they choose a badge. People would go to the pre-reg page and get confused thinking they are in the wrong place because the events aren't listed there initially (they have to click their name/badge, first). It would also be helpful to be able to filter events in the pre-reg page, just like you can filter them when you look up the list of events. Players were also confused and lost and did not even know where to find their event. Clear labeling of the host department, written out, in addition to the color system would be helpful. Currently, it abbreviates to the first three letters. Attendees may not be familiar with acronyms and that will also make it hard for them to even ask for help when they are lost because they don't know where their game is. </div><div><br></div><div>3) There was also confusion with the verbiage pre-reg, and if we do end up being virtual next con I think we should change it to sign-up. <br><br>4) I had virtual plans listed for every event, and still had people confused about software needed. I think it would be helpful to include the virtual plan in an automated message before the event starts. People forgot/often don't check their emails when it comes to confirmation right after they sign up for it, but they have a higher probability of checking when it's the day of for information of how to access their games. <br><br>5) I consistently had emails I had to send out for a lot of my events because I was the one who submitted them. I had changed the GM name and email, but I think the system still recognized me as the GM, so I was forced to send the emails out 5-10 minutes before for every event I submitted.<br><br>6) Tabletopia links do not work in the email system, even if they are the correct link. Copying the link from the email and pasting it into a tab (a usual remedy) still did not work and would give a 404 error. If your games are going to run via Tabletopia please only give the room code.<br><br>7) There is also a character limit to the emails, which is fine. However, there was no warning to when the email would cut off and GMs who did send their own information had their emails cut off, resulting in cut off information and confused players. A character limit should be displayed. </div><div><br></div><div>8) Department information needs to be included in either the automated email mentioned in point 4 or in the GM email (I'm more in favor of #4, we cannot really do quality control of the information the GM is including. Some GMs would include department information somet did not. I had already asked them to include that in their emails.) <br><br>9) GM and Head should get email receipts for emails sent, just so we have confirmation if it was sent properly. In some cases, players got mangled emails that were just strings of code. I would have liked to know about that before an attendee messaged me via Discord asking what that email was about. <br><br>10) I know this point as been brought up before, but is there really no way to automate player sign-up approvals?<br><br>11) Automation of the Facebook posts as brought up during the Feedback Forum would also be nice. Heads like Tara and myself who share about their games hourly can focus on other things rather than marketing. <br><br>Of course, there are other things I've noted for discord as well, but since we are going to focus mainly on the website for this meeting, I'll keep my notes to be just about that for now. </div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, May 27, 2020 at 3:50 PM Strategicon Department Heads <<a href="mailto:deptheads@strategicon.net" target="_blank">deptheads@strategicon.net</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">Message From: Angelica Magno <a href="mailto:angelicamagno.ing@gmail.com" target="_blank">angelicamagno.ing@gmail.com</a><br>
<div dir="ltr"><div dir="auto">He would like to be added to the list :) <a href="mailto:Malakaiunland@gmail.com" target="_blank">Malakaiunland@gmail.com</a> Thanks. <br><div dir="ltr"><br><blockquote type="cite">On May 27, 2020, at 1:55 PM, Strategicon Department Heads <<a href="mailto:deptheads@strategicon.net" target="_blank">deptheads@strategicon.net</a>> wrote:<br><br></blockquote></div><blockquote type="cite"><div dir="ltr"><span>Message From: Victor Bugg <a href="mailto:fhoenix88@yahoo.com" target="_blank">fhoenix88@yahoo.com</a></span><br><div style="font-family:"Helvetica Neue",Helvetica,Arial,sans-serif;font-size:13px"><div></div>
<div dir="ltr">Agree with John to not promote or even hint at virtual gateway until it is 100% that we cannot do Gateway physical con.</div><div dir="ltr">We want people excited for physical con in-person. And my LARP for tara and rob's wedding (bring gifts). :)</div><div dir="ltr">As several other cons are saying now.....we have to get people excited to dodge the doom and gloom and look forwar to physical con.</div><div dir="ltr"><br></div><div dir="ltr"><br></div><div dir="ltr">Victor</div>
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On Wednesday, May 27, 2020, 01:02:53 PM MST, Strategicon Department Heads <<a href="mailto:deptheads@strategicon.net" target="_blank">deptheads@strategicon.net</a>> wrote:
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<div><div id="gmail-m_-3003352634096985911gmail-m_6832242186274570947m_660927039423961131yiv8348626288"><div id="gmail-m_-3003352634096985911gmail-m_6832242186274570947m_660927039423961131yiv8348626288yqt57273"><div><div>This con (and MAYBE next) we had/have no choice but to have a virtual con.</div><div><br clear="none"></div><div>While you talk about future con plans remember it has been a struggle the past 20 years to get people to spend $300-$500, put on pants, and go to a convention instead of sitting at home playing Everquest. </div><div><br clear="none"></div><div>Dont promote future virtual cons, promote how exciting it will be to be back at a real con.</div><div><br clear="none"></div><div><br clear="none"></div><div><br clear="none"></div><div id="gmail-m_-3003352634096985911gmail-m_6832242186274570947m_660927039423961131yiv8348626288composer_signature"></div></div></div><div id="gmail-m_-3003352634096985911gmail-m_6832242186274570947m_660927039423961131yiv8348626288yqt94623"><div>The enemy cannot push a button if you disable his hand!<div><br clear="none"></div><div><br clear="none"></div><div style="font-size:100%"><div>-------- Original message --------</div><div>From: Strategicon Department Heads <<a href="mailto:deptheads@strategicon.net" target="_blank">deptheads@strategicon.net</a>> </div><div>Date: 5/27/20 10:49 AM (GMT-08:00) </div><div>To: <a href="mailto:deptheads@strategicon.net" target="_blank">deptheads@strategicon.net</a> </div><div>Subject: [Deptheads] Meeting this Sunday? </div><div><br clear="none"></div></div><div dir="ltr">I brought this up to Jim, Mike, and Eric A. during Gamex, that maybe we should do a post-con meeting while the convention is still fresh, but of course it would be best to get everyone's buy-in. Are you all down for a post-con meeting this Sunday at noon PST, same Bat Time, same Bat Channel? We should celebrate the successes of the weekend, talk about what we can do better, and discuss what we needed and found we didn't need, etc. Let us know if this works for you and if we can count you in, or if you'd prefer a different day. Whenever we do it, I will take entertaining notes. Someone should take good ones. ;)<div><br clear="none"></div><div>Excellent job taking a physical con online, everybody. It was good to hear our regular attendees' voices and see how they were doing. <3</div><div><br clear="none"></div><div>Best,</div><div><br clear="none"></div><div>Tara</div></div>
</div></div></div>Message From: John Paiva <a shape="rect" href="mailto:evil5757@aol.com" target="_blank">evil5757@aol.com</a><br clear="none"><div id="gmail-m_-3003352634096985911gmail-m_6832242186274570947m_660927039423961131yqt74416">_______________________________________________<br clear="none">Deptheads mailing list<br clear="none"><a shape="rect" href="mailto:Deptheads@strategicon.net" target="_blank">Deptheads@strategicon.net</a><br clear="none"><a shape="rect" href="https://strategicon.net/cgi-bin/mailman/listinfo/deptheads" target="_blank">https://strategicon.net/cgi-bin/mailman/listinfo/deptheads</a><br clear="none"></div></div>
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</blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr"><div dir="ltr"><div><div dir="ltr"><font face="trebuchet ms, sans-serif">Angelica Magno</font></div><div dir="ltr"><font face="trebuchet ms, sans-serif"><br></font><div><span style="font-family:"trebuchet ms",sans-serif"><i>Head of Indie New Games</i></span></div><div><span style="font-family:"trebuchet ms",sans-serif"><i>Strategicon</i></span><br></div><div><br></div></div></div></div></div>
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