<div dir="ltr">Hey folks, <div> </div><div>Here are the minutes from the Orccon planning meeting. Important notes are Room changes to Victor ASAP and marketing info due ASAp as well. If you want this in another format, please let me know. </div><div> </div><div>Strategicon Meeting Minutes 9 Jan 2022 In Attendance via Discord: Eric Aldrich, Victor Bugg (briefly), Chris Carlson, Jim Sandoval, Mike James, Shane Sauby, Tracy Fryer, Brandon Weiss, Chris Jones, Dave Holt, Mickey Tan, Jaime Lopez, Jason DuVall, Jon Merriex, Malakai Unland, Tara Leederman, Rob Prag, Tanya Aldrich, Tomer Gurantz, Will Hillstrom A. Brunch – This one is on you. Please don’t chew on mic. B. Welcome and Announcements – Chris Carlson will be in attendance. Steve Luckey of The Warhouse passed away. C. Orccon 0. Elephant in the room a. No basic changes to our stated policy for vaccination and masks b. Those ineligible for the vaccine must be screened within 72 hours of the event – According to the State, a negative test within 72 hours of the event lasts the entirety of the event. c. Any questions on this contact the board. (Medical exceptions will be handled on a case by case basis) d. Hold harmless policy – No real changes, Mike James will bring copies for registration. If you want to print your own for your HQ, let Mike know. e. If stronger mandates come down we will enforce them 1. Budget – SUPER tight. Ask. We might even open room block to Gallifrey attendees to pad our numbers. 2. Special Guests and Events – Artist Dan Smith will be in attendance 3. Publicity – Get any relevant info to Tanya and Eric. a. Marketing Email #1 – Info by 01-19 b. Art – Close to done c. Shirts – Art posted in discord, not likely to do evergreen shirt this year. 4. Department reports Collectibles – Return of Vampire the card game Adventurers League – Fewer player per game, hoping for another good turnout Video Games – Getting Magic Arena submissions Pathfinder – Jon got a promotion to head of the Southwest Region (yay!) but will ikely step away from being department head of PFS at Strategicon (aww). He has a stand-in for Orccon, and we will see down the road. LARPs – Very low interest, might become the Covid Rangers and staff the check-in booth since that made registration so much smoother last time. Games on Demand – Not happening this convention Party Games – Low interest ,might team-up with LARPs to make a Voltron of vaccine compliance. Dealers Room – Close to full, making Strategicon masks. Dealer Dollars from 2020 will be accepted. 5. Signage – Mike Fryer is getting a couple new banners made. 6. Website notes and updates – Get events to Tanya, please update your department description. 7. Annual Awards? – None for 2021. 8. Parking – Might be rough Thursday/Friday because Superb Owl runover. 9. Rooms – Will be behind a Badge wall. Get changed to your list to Victor ASAP. 10. Hotel Stuff – Any questions about the hotel to Eric. 11. Hotel Layout Space – Any changes or requests to Mike J. We will not be using the 3rd floor rooms. Thanks to everyone for being easy to work with and flexible. 12. Logistics – If you want to visit storage, coordinate with Tara and Rob. 13. Business Cards and Phone Numbers – Tara needs, since they went dutchman in the missing box. Anyone else need? 14. Single Event Badges – If you need them, you must inform Tracy ASAP . Deadlines Fri, 1-21 Board Games submissions Mon, 1-17 Room lists to Victor B. and Eric A. Wed, 1-19 Special Facility Requests due Tue, 1-25 Marketing email #1 material due Fri, 1-28 Event Submissions Con Book Ads Sat, 1-29 Event Pre-reg turned on Mon, 1-31 Conbook proofs start Badge list to Tracy Thu, 2-3* Hotel Reg Tue, 2-08 Marketing email #2 material due Mon, 2-14 Con Pre-Reg turned off Event Pre-Reg turned off E. 2022 Planning 1. Special Guest(s) – If you have any ideas, get them to Victor. 2. Marketing – Any ideas? Don’t be shy. 3. Other Cons – Malakai was reaching out to other cons for cross promotion. F. Q & A </div></div>