<div dir="ltr">Folks, <div> </div><div>Below are the minutes from the Gamex meeting. If youwould like it in another format, please let me know. It will also be available in the discord.</div><div> </div><div>Strategicon Meeting Minutes 10 April 2022In attendance: Eric and Tanya Aldrich, Mike James, Shane Sauby, Jim Sandoval, Victor Bugg (ever so briefly), Tracy and Mike Fryer, Melissa and Brandon Weiss, Jon and Cy Merriex, Chris Jones, William Hillstrom, Tara Leederman, Rob Prag, Jaime Lopez, Mickey Tan, Jason DuVall, Malakai Unland, Chris Cummings, Karla FreemanA. Breakfast – Still should be brunch, especially when Eric makes breakfast at 1pm.B. Welcome and Announcements 1. Vaccine Mandates have been lifted. – More on this later, but vax or test required, no masks required. 2. I'm officially retired April 30. – Get your Apple jokes in before it’s too late. 3. Happy Birthday Tanya! (singing) – My notes simply say “Oof”. Guess we leave it at that.C. GAMA Report – Victor went, but didn’t have time to elaborate.D. Gamex 1. Budget – Very tight, ask if you need stuff. Hopefully we will have more wiggle room by Gateway. 2. Special Guests and Events – Couple of guests coming, jim pinto being one of them. Catan qualifier and a second non-age restricted Catan event. The possible return of Saber Legion (more likely Gateway). If you have anything, get info to Malakai and Tanya for posting. 3. Publicity a. Marketing Email #1 – Get stuff to Eric or he will make things up. All fictional events are binding. b. Art - Soon c. Shirts – already ordered? 4. Department reports Pathfinder – Jon Merriex is PFS regional head (congratulations!), and will not always be available for Strategicon, so Cy Merriex is taking over as PFS Supervisor. Welcome aboard Cy!. Adventurers league – Excellent attendance at Orccon, possible Critical Role competitive epic game. Details to come. LARP – LARP is back, baby! Also, Tara and Rob are the proud owners of the Starship Valkyrie IP (congratulations!). ING – Lots of interest, still looking at getting more publishers. Registration – There is a new cookie from the cookie forge for those who get badge lists in on time. Consider yourselves bribed. Audio/Visual – If you need any sort of A/V support for your events, let Jaime Lopez and Mike James know as soon as you can for scheduling. Volunteers – If you need people for HQ staffing purposes or the like, get your requirements to Karla so she knows who you need when. 5. Signage – No plans on changing/replacing any of the signage yet. If you need something, let Mike James know. If you need a replacement stand for your banner, please let Mike Fryer know. 6. Website notes and updates – Please update the info about your department. 7. Parking – Mostly an Eric thing (retirement and all), but we are working on it so it won’t become the mess it was at Orccon. 8. Rooms – Similar if not the same. We plan on using the 3rd floor pod rooms for LARPs. 9. Hotel Space and Stuff – Gamer Bytes is in discussion again, but we only want it back if they won’t gouge us. Also, maybe if they do breakfast? Security should not be a problem at Gamex. If they give you the barest hint of static, let Mike James know. 10. Logistics – If you know anyone who wants to help move in and out for a badge, let Mike know. If you know anyone who wants to Earn a room by using a U-Haul to rescue us from the flakery of Octavio and Prime moving, please let me know. 11. Business Cards and Phone Numbers – If you need business cards, please let Eric and Mike James know. If you sounded off about it in meeting, I have you on my list. 12. Documentation – Please document your process for doing that thing you do (hopefully that song is stuck in your head now). 13. Covid policies – Per current county regulations for mega-events, we are no longer requiring masks. We are still requiring vaccinations or negative lab test withing 72 hours of arrival. We plan on using the QR system again for pre-loading your info, and we will be forwarding the info from past cons from those who previously registered. We will also be making note that the county strongly recommends mask usage, and insert verbiage to the effect of ‘no one can harass others based on mask usage’, but with better words.E. Deadlines Fri, 4-15 Tshirt Art to printer and tshirts ordered Mon, 4-18 Room lists to Victor B. and Eric A. Wed, 4-20 Special Facility Requests due Wed, 4-27 1st Marketing email done Thu, 4-28 1st Marketing email sent Fri, 5-6 Event Submissions Con Book Ads Badge Art Badge lists must be entered Sat, 5-7 Event Pre-reg turned on Wed, 5-11 2nd marketing email done Thu, 5-12 2nd marketing email sent Fri, 5-13* Hotel Room Reg Closes Conbook cover art due Mon, 5-16 Conbook proofs start Mon, 5-23 Con Pre-Reg turned off Event Pre-Reg turned off Conbook to printerF. Q & A – Tempted to leave trivia questions here, with some sort of prizes for the faithful who read the whole thing. </div></div>