<div dir="ltr">Sorry for the delay. THese will also be posted in the discord. If you need them in any other format, please let me know. <div> </div><div>Mike</div><div> </div><div>Strategicon Meeting Minutes 18 July 2022 In attendance: Brandon Weiss, Chris Carlson, Cy Merriex, Kristi Corfield, Jason DuVall, Jim Sandoval, Malakai Unland, Tracy and Mike Fryer, Jaime Lopez, Mike James, Eric Aldrich, Richard Caliandro, Rob Prag, Tara Leederman, Victor Bugg, William Hillstrom, Shane Sauby, Chris Jones, Chris Cummins A. Wake Up! Or don’t. We aren’t the boss of you. B. Welcome and Announcements 1. We've updated our production system! (Don't get too excited) – IF this excites you, feel free to discuss with Eric and/or seek help. 2. We can now edit the conbook map file! – Upgraded CS3 to CS5.5, see above. C. Gateway 1. COVID Policy a. Essentially the same as before – Definitely not getting any looser. b. Add in children under 5 – Need to modify policy for vaccine requirements for 6mo to 5 years. c. Los Angeles County will probably be reinstating mask mandate – All the numbers are there, just waiting for the official announcement which means we might be back to a mask requirement. 2. Budget – Still tight, just get clearance for anything unexpected. Cut back on rooms is at all possible. 3. Special Guests and Events – Get anything noteworthy in the event list and let Tanya and Malakai know for publicity purposes. If you have anything that requires a Single Event Badge, let Tracy know as soon as you are able. If you know any local developers, get in touch with Victor. 4. Publicity a. Marketing Email #1 – Due by Aug 10. Please don’t make Eric make things up, he is woefully out of touch. b. Art – Coming. c. Shirts – Coming, but likely without kittens. Steel yourselves. d. Additional ads? – If you know anyone interesting in advertising, we are expanding the ads in the conbook. Contact Eric for details. 5. Department reports Video Games – Probably will need extra volunteers. RPGs – jim pinto is a special guest, Michael Shupe is new Senior Volunteer. Guests – Chris and Ruth Carlson become the guest wranglers at con. Artemis – Volunteer situation is grim. Rob will send links to tutorial videos which would help reduce amount needed and possibly cutting hours. Kids Area – Actually has returning volunteers. Huzzah. LARPS – Mostly going to be courtyard and 3rd floor rooms. Covid Check – No no-mask pics please, assuming we are under the mandate. Party – Slow, will try running a streaming Quiplash again. ING – After an indie game convention, William is festooned with contact info. Would really be nice if they weren’t all white guys. Board Games – Good turnout so far. Volunteers – Get your requests to Kristi. Tech – Pre-processing of vaccine info is underway Registration – If you have single events, please let Tracy know. Dealers – Along with dice, the Dice Fairy will deliver your 3 t-shirt vouchers. This replaces the old method, so these are the shirts your department gets. Supervisors have discretion over who gets them. I can’t condone making your people do stunts for them, but…… Minis – The looming mask mandate means Minis might have a reduced event count and a decent amount of hate mail. Ask Mike J for highlights at con if you need a good laugh. 6. Signage – Need Pathfinder and Ad League signs. Will be ordered. a. Business Cards. If you need some, please let Mike and Eric know. Current list is Eric A, Malakai, Rob Prag, Tara Leederman, William Hillstrom, Cy Merriex, Kristi Corfield, Brandon and Melissa Weiss. 7. Website – Need special events and guests. 8. Parking – Was good, hopefully it remains that way. 9. Rooms – Be picky. This is the largest cost by far. 10. Hotel Layout Space – IF you need anything out of the ordinary, please let Mike J know. If anyone wants Bel-Air, it will likely be available at Gateway. 11. Logistics and Storage – The usual. Still looking for a way to get rid of our current provider. If you have anyone interested, please send them to Mike J. D. Deadlines Fri, 7-22 Tshirt Art to printer and tshirts ordered Mon, 7-25 Room lists to Victor B. and Eric A. – Changes Only! Wed, 7-27 Special Facility Requests due Wed, 8-10 1st Marketing email done Thu, 8-11 1st Marketing email sent Fri, 8-12 Event Submissions Con Book Ads Sat, 8-13 Event Pre-reg turned on Mon, 8-15 Conbook proofs start Badge list must be entered Thu, 8-18* Hotel Reg Conbook cover art due Wed, 8-24 2nd marketing email done Thu, 8-25 2nd marketing email sent Mon, 8-29 Con Pre-Reg turned off Event Pre-Reg turned off Conbook to printer E. Q & A </div></div>