<div dir="ltr">Folks,<div> </div><div>Here are the minutes from the meeting. Sorry for the delay. Let me know if you wish this in another format. </div><div> </div><div>Thanks,</div><div> </div><div>Mike James</div><div>Strategicon Events</div><div> </div><div>Strategicon Meeting 8 Jan 2023In attendance: Eric and Tanya Aldrich, Victor Bugg, Jim Sandoval, Mike James, Shane Sauby, Tracy and Mike Fryer, Brandon Weiss, Cy and Jon Merriex, Dave Holt, Jaime Lopez, Jason DuVall, Kristi Corfield, Tara Leederman, Rob Prag, Travis Cheney, William Hillstrom, William Altpeter, Tomer Gurantz, Malakai UnlandI. Welcome and Announcements A. Prices have been adjusted – Adjusted up by $5, added a 12-17 teen badge. Also raised dealer table prices. B. Personal notes – Tara welcomed her baby. Gamex will be the last show for Dave Holt in the library, but he is easing Travis Cheney into the lead. Gamex will also be the last show for Jaime Lopez as the A/V supervisor. No replacement yet, but if anyone has any qualified interested candidates, send them to Mike James. Side note, we probably owe discord an apology for the birthday ‘singing’.II. Orccon A. Live-Action Pandemic 1. No basic changes to our stated policy for vaccination and masks 2. Those ineligible for the vaccine must be screened within 48 hours of the event – Lab tests only. Accepted types in the covid policy. 3. Any questions on this contact the board. 4. Hold harmless policy – will check for changes, but probably using the same form. B. Budget – Ask Eric if you need anything, but generally, we are on a better footing. C. Special Guests and Events – Female game designers, Improv comedy group, Catan qualifier, painting tutorial, Splendor tournament on demand. Get any info to Tanya and Malakai. Also, if you know local people, get their info to Victor for future shows. D. Publicity 1. Marketing Email #1 – eric plans on using whatever we submit as special events to make his life ‘easier.’ We all wish him luck, as this surely won’t backfire. 2. Art – Yes? 3. Shirts – Also, yes? In theory, we want an evergreen shirt for 2023. 4. YouTube + other videos – We are looking for editing people and such. Jim is taking point on this, so if you have any relevant help, please reach out to Jim. E. Department reports – The holidays always suck up so much time, the Orccon reports means I don’t have to type much. Library – The aforementioned handing off from Dave Holt to Travis Cheney. RPGs – Working on getting Happy Jacks back. Registration – Please get singe events to Tracy sooner rather than later. Party Games – Saturday Jackbox again. Board Games – Catan qualifier and Tournament on Demand. F. Signage – If you need signs, let Mike know. Otherwise, we are still working on our redesign. G. Website notes and updates – Covid pre-reg will be used again. If you find any errors, let Tanya know. This might be a good time to update your department descriptions. H. Annual Awards – Yes. I. Parking – the City can’t possibly remove more parking for us, can they? J. Rooms – Room changes to Victor. K. Hotel Stuff – Our previous contact Rae, has gotten a promotion away from us, so now I get to harangue someone new. We are assuming this means things will be by the book again, so be aware. L. Hotel Layout Space – Any changes or special requests to Mike. M. Logistics -- more bins! Mike needs a list of broken or damaged bins and/or lids. Numbers and sizes. Also, if you need more bins, let Mike know. The majority (if not all) will be going to the library. Also, we seem to finally have found our Kryptonite to Pronto, so moving will get easier.III. Deadlines Fri, 1-13 Tshirt Art to printer and tshirts ordered Mon, 1-16 Room lists to Victor B. and Eric A. Wed, 1-18 Special Facility Requests due Wed, 1-25 Marketing email #1 material due Fri, 1-27 Event Submissions Con Book Ads Sat, 1-28 A. Badge list must be entered and sent to Tracy B. Event Pre-reg turned on Mon, 1-30 Conbook proofs start Thu, 2-2* Hotel Reg Fri, 2-3 Conbook cover art due Wed, 2-8 Marketing email #2 material due Mon, 2-13 Con Pre-Reg turned off Event Pre-Reg turned off Conbook to printerIV. 2023 Planning A. Special Guest(s) – Per usual, get ideas/requests to Victor. B. Marketing – Still moving forward with the new plan. C. Other Cons – We have a table kit and look to cross promote.V. Q & AForward facing attendee discord coming soon.Also, an OGL discussion that frankly will be woefully out of date by this release. Update: Paizo for the Win. </div></div>