<div dir="ltr">Hey all, here are the minutes. Crossposted to discord, and available in other formats if you so need it. Mike Strategicon Meeting 16 April 2023 In attendance: Eric Aldrich, Shane Sauby, Jim Sandoval, Mike James, Mike and Tracy Fryer, Jon and Cy Merriex, Brandon Weiss, Jaime Lopez, Jason DuVall, Kristi Corfield, Malakai Unland, Tanya Aldrich, Tara Leederman, Rob Prag, Travis Cheney, Felix Rodriguez, Touradj Mansouri, Alex Ho, William Hillstrom, Erik T. I. Welcome and Announcements A. Welcome Alex Ho (Party Games), Touradj Mansouri (ING), and Felix Rodriguez (Adventurer’s League) B. Vaccine Mandates have been lifted. Policy updated. Not requiring vaccines or negative tests. II. GAMA Report -- it's next week! If victor was here, we would hear all about it, but he isn’t and we won’t. III. Gamex A. Live-Action Pandemic – As stated above, new policy was completed just after the meeting and is already posted. B. Budget – Due to a math error by the hotel, things are tighter than normal. Get approval for anything out of the ordinary. C. Special Guests and Events – We have them, we promise! No victor means we don’t know who they are. For Events, make sure you get them submitted and let Malakai and Tanya know so they can be promoted. D. Publicity 1. Marketing Email #1 – Things for the email will be taken from submitted special events. So, submit and make them special! Everything Eric had to make up is binding. 2. Art – If you know any artists who might be interested, let Eric know. 3. Shirts – Only one this time, but art is forthcoming. Honest. Artists are characteristically very adherent to deadlines, regardless of what you have heard. E. Department reports Pathfinder – Paizo-Con is online and the same weekend. They also signed an exclusivity deal with Kubla-con. Despite all of this, Gamex PFS will soldier on and we might get a Paizo guest at Gateway. Video Games – Snap Tournament again, and MultiVersus is suddenly not available LARPs – Escape room on Saturday. Need to find space on the second floor, so expect some upcoming horse trading. Board Games – Catan qualifier, Vampire Card game Tournament. ING – Moving forward, Santa Monica A will be the dedicated ING room. Adventurer’s League – Saturday night Epic event. F. Signage – New signs in the new art style coming. G. Website notes and updates – Any problems, let Tanya know. Also, please look over your department description area. This is a place where you can put any info about your department, including info for your GMs or volunteers. H. Parking – Eric is going to look into info about the surrounding areas, what with his infinite time. I. Rooms – Additional rooms are unlikely to be OK’d, so keep it tight. J. Hotel Space and Stuff – Despite Eric’s claims, there isn’t much spare space. If you need something out of the ordinary, let Mike know. K. Logistics – Pronto is officially gone and we handle all aspects of moving and storage. If you need access to the storage between cons, it is available. Rolling box stacks are still being added, and if you need some (new or replacements) let Mike know. Storage is mostly full, so we can’t add much without eliminating first. L. Annual Awards? If you know a Trophy person, let Eric know. IV. Deadlines Mon, 4-24 Room lists to Victor B. and Eric A. Wed, 4-26 Special Facility Requests due 1st Marketing email done Thu, 4-27 1st Marketing email sent Fri, 4-28 Tshirt Art to printer and tshirts ordered Fri, 5-5 Event Submissions Con Book Ads Badge Art Badge lists must be entered Sat, 5-6 Event Pre-reg turned on Wed, 5-10 2nd marketing email done Thu, 5-11 2nd marketing email sent * Hotel Room Reg Closes Conbook cover art due Mon, 5-15 Conbook proofs start Mon, 5-22 Con Pre-Reg turned off Event Pre-Reg turned off Conbook to printer V. Q & A Con Dice – The dice from Orccon will be available at Gamex. Dice from the time warp should be available at Gateway. We are printing the missing cons from 2021.</div>