<div dir="ltr"><div dir="ltr">Greetings all, below is the minutes from the Gateway meeting on 07-16-23. If you see anything that needs to be fixed or want this in another format. Crosposted into the discord as well.</div><div dir="ltr"> </div><div dir="ltr">Important note, room lists are due Monday, and this matter this time more than others. <div> </div><div>Strategicon Meeting 16 July 2023 In Attendance: Eric and Tanya, Aldrich, Jim Sandoval, Victor Bugg, Shane Sauby, Mike James, Mike and Tracy Fryer, Alex Ho, Brandon Weiss, Chris Cummins, Kristi Corfield, Malakai Unland, Felix Rodriguez, William Altpeter, Rob Prag, Richard Caliandro, Jon and Cy Merrirex, Jason DuVall. I. Welcome and Announcements – Website upgrade is done. If you experience any problems, let Eric and Tanya know, then curse Bill Gates. II. Other Con reports – Next GAMA is in Atlanta, if anyone is interested. We have a table at LosCon and could use volunteers. Inquiries about Super Dimension Con, we will look into it. Also, PolyCon had 300 attendees in their first show back, which might bode well for us. III. Gateway A. Budget – Tight, per usual. Get Approval, per usual. B. Special Guests and Events – having 4 guests this con, 3 already have info up on the website, with the 4th coming (probably up by now). If you have any requests for guests, let Victor know. If you have special events, please let Tanya and Malakai know, so we can have them up on the site. C. Publicity 1. Marketing Email #1 – Need info for it, so let Eric know. Anything he makes up is binding. Also, we have a request form for people who want to promote their events. It is found at <a href="https://tinyurl.com/Gateway2023Promo" style="color:rgb(5,99,193)">https://tinyurl.com/Gateway2023Promo</a>. This link is also in the #general channel. 2. Art – Coming, but if you know of any interested artists, pass their info to Malakai 3. Shirts – Also coming. Promise. 4. Additional ads?!? – Not sure why it required the hyperbolic punctuation, but we need ads. Alternatively we can take a stand against the soulless capitalist machine and throw off the shackles of our corporate overlords. Either way, let Eric know, I am sure he will enjoy that. D. Department reports Pathfinder – Multi-table special, Saturday at 1pm. Special guest coming, events to be scheduled. Continuing the wildly popular Learn to play events. Adventurers League – Epic event Saturday night, want portable A/C units, an extension cord, and better Wifi. Video Games – Smash Bros, Street Fighter 6, Injustice, Starcraft and Pinball tournaments. RPGs – Decuma, a game developed at Strategicon is up for an Ennie. Vote early, vote often. Info in the RPG channels on both servers. Looking to add a Youtube content creator seminar and IP use seminar (probably Orccon). D&D Tournament returning. Volunteers – Low turnout so far, sure hope you managed to retain some of the people sent to you. Open Gaming – Adding tables, also want A/C units. Artemis – Adding time slots, adding table outside to reduce noise for the players. Would benefit us to add Artemis as its own type. LARPs – essentially going to try a copy of the events schedule from Gamex, which was very successful. Registration – New badge boards coming. Also have made Emergency Contact cards for minors. E. Signage – Working on department signs now. Could use a couple more artists. F. Website – Test and report. This is essentially a standing policy. Also, Rob will be bringing back the new and improved Approve All button for sign-ups. G. Parking – Hotel can’t seem to get this one right. Felix contacted Spectrum to confirm the will be open during con, which is Plan B when we inevitably fill up. H. Rooms – We are almost 50% sold out on room and there will be no additional rooms. The Bey-Hive has spoken. Get your room lists in. I. Hotel Layout Space – Get any requests to Mike. J. Logistics and Storage – To avoid any miscommunication, talk with William directly whenever possible. K. Auction Changes – Because I know we were all waiting on pins and needles on this one, no more minimum bid amount to ruin the vibe. L. Business Cards – If you need business cards, let Eric and Mike know. Currently needing: Alex Ho, William Altpeter, Felix Rodriguez. IV. Deadlines Mon, 7-24 Room lists to Victor B. and Eric A. Wed, 7-26 Special Facility Requests due Wed, 8-02 1st Marketing email done Thu, 8-03 1st Marketing email sent Fri, 8-04 Tshirt Art to printer and tshirts ordered Fri, 8-11 Event Submissions Con Book Ads Badge Art Badge list must be entered Sat, 8-12 Event Pre-reg turned on Wed, 8-16 2nd marketing email done Thu, 8-17 2nd marketing email sent * Hotel Room Reg Closes Conbook cover art due Mon, 8-21 Conbook proofs start Mon, 8-28 Con Pre-Reg turned off Event Pre-Reg turned off Conbook to printer V. Q & A </div></div></div>