<div dir="ltr">Hey all,<div> </div><div>Below are the meeting minutes. If you wish to have these in another format, let me know. They will be cross-posted into the discord. </div><div> </div><div>Let me know if you have any questions</div><div> </div><div>Strategicon Meeting 7 Jan 2024 In Attendance: Eric and Tanya Aldrich, Chris Carlson, Victor Bugg, Mike James, Shane Sauby, Mike and Tracy Fryer, Brandon Weiss, Chris Cummins, Erin McLaren, Jason DuVall, Kristi Corfield, Richard Caliandro, Travis Cheney, William Altpeter, Malakai Unland I. Welcome and Announcements A. Dave Holt has passed – Celebration of life info in the discord. B. Personal notes – My notes were illegible. I thing this was where the football discussion started since the 2027 super bowl is holding up contracts. C. Erin McLaren is the new A/V Supervisor, welcome aboard. II. Orccon A. Budget – Tight, overrun of rooms last con. B. Special Guests and Events – Special guests are up, please get any special events to Tanya and Malakai C. Publicity 1. Marketing Email #1 – Get noteworthy things to Eric, anything he makes up for you to run is legally binding. 2. Art – Coming soon 3. Shirts – Ditto 4. Additional ads?!? – Always Be Closing. Dice are for Closers. D. Department reports Video Games: Pinball was a success, but due to cost likely once a year. Normal slate of games coming for Orccon. Volunteers: Get your requests to Kristi, but she is also looking for a Senior Volunteer. Artemis: Looking to move most the gear into storage. Also having some volunteer issues because kids ruin everything. LARPs: Boffer showcase will be tied into Starship Valkyrie games. More panels coming. Library: Still figuring out new game procurement, will be accepting donations. Also needs new shelving. Publicity: Karaoke is back, every night. Getting details for Walk for LA and Grand Geek Gaming tie-ins. A/V: Getting some new equipment to replace the damaged stuff. If you need any A/V support for your events, let Erin know. E. Signage – We may not have signs yet, but we have invoices. That counts as progress. F. Website – Please update or add department descriptions. Bringing back the ‘Approve all’ button for pre-regs. If you need to get in touch with Tanya, email, not discord. She doesn’t check and we confirmed that she isn’t receiving notifications. G. Parking – Will confirm with hotel that the surrounding lots will be open since the Whovians refuse to share the ‘bigger on the inside’ thing with the parking people. H. Rooms – Get room changes to Victor as soon as you can. No extra rooms. I. Hotel Layout Space – Mike will be reaching out to confirm space, couple of minor changes so far. Get all special requests to Mike ASAP. J. Logistics and Storage – Please place the heavy boxes on the bottom of stacks. Mike can also teach you how ratchet straps work if you need it. Also, there are now 11-gallon totes available with the same footprint as the standard 27-gallon ones. If those would work better for you, let Mike know. K. Auction Changes -- keeping no minimums L. Business Cards – Let Mike and Eric know if you need cards. Currently on the list: Erin and Travis. M. Annual Awards – Richard Pothoff is business as usual. We seem to be ok on ribbons. III. Deadlines Mon, 1-15 Room lists to Victor B. and Eric A. Wed, 1-17 Special Facility Requests due Fri, 1-12 T-shirt Art to printer and t-shirts ordered Wed, 1-24 Marketing email #1 material due Thu, 1-25 Marketing email #1 sent Fri, 1-26 Event Submissions Con Book Ads Badge Art Badge list must be entered Sat, 1-27 Event Pre-reg turned on Thu, 2-1* Hotel Reg Fri, 2-2 Conbook cover art due Mon, 2-5 Conbook proofs start Wed, 2-7 Marketing email #2 material due Thu, 2-8 Marketing email #2 sent Mon, 2-12 Con Pre-Reg turned off Event Pre-Reg turned off Conbook to printer IV. 2024 Planning A. Special Guest(s) – IF you have a good idea for local guests, let Victor know. This also sparked a conversation about getting some people formative in the LARP community. B. Marketing – More details after ALA. C. Other Cons V. Q & A</div></div>