[Deptheads] Minutes and notes from meeting 30 March
Eric Burgess
erburgess at gmail.com
Mon Mar 31 11:30:30 PDT 2008
I recall Eric saying one, maybe two.
On Mon, Mar 31, 2008 at 11:14 AM, Sarah Harrington <
sarah.harrington at gmail.com> wrote:
> How many Cabanas are going to be available for May?
>
>
> On 3/31/08, DB <noldor at gmail.com> wrote:
> >
> > Let's not make sure we're burying the lead here.
> >
> > RPGs which have had private rooms at the con for decades are to be moved
> > to
> > larger spaces, right?
> >
> >
> > On 3/31/08 10:42 AM, "Eric M. Aldrich I" <ealdrich at apple.com> wrote:
> >
> > > Agenda 30 March, 2008
> > >
> > > 0. Lunch
> > > 1. Welcome Announcements
> > > - Tim Keennon: Computers
> > > - Robyn Nixon: Assistant Miniatures
> > > - Round table (nothing of note)
> > > 2. Orccon
> > > a. What did you think?
> > > Con went well
> > > b. What went right?
> > > The Hotel Staff
> > > c. What went wrong?
> > > The Hotel
> > > - Parking
> > > Parking lot across the street. $10/day?
> > > Hotel parking is being improved.
> > > d. How did we do?
> > > 1400 people est. Best since 2003.
> > > 3. Gamex
> > > a. Publicity
> > > - Flyer
> > > Need details for flyer by end of week.
> > > Get flyers to Robyn for ConQuest LV.
> > > Get flyers to Heather for Devi.
> > > - Special Guest
> > > Zev (Z-Man) Shlasinger - Special Guest
> > > Jason?
> > > Matt?
> > > People able to pitch game designs.
> > > - Special Events
> > > D&D 4th Ed Premier
> > > - News Items
> > > We need them for the front page
> > > b. Layout/Room Changes
> > > Ballrooms: as before -- open wall between D & E
> > > Foyer: same as Orccon
> > > Catalina: same as Orccon, except F only storage, payouts (no
> > > games)
> > > La Jolla A/B: Computer Room/Seminar and Movie Room
> > > No 3rd floor
> > > Laguna, Malibu, Newport -- all RPG/LARP
> > > CCGs and BGs might share part of the CCG room. (Victor and Patrick H
> > > will coordinate as necessary)
> > > San Jose for BGs, Special Events
> > > Century: RPGA
> > > Cabanas: RPG, LARP
> > > Penthouse: LARP, RPG, long BGs
> > > 4. Website
> > > a. Event specific required fields in Run/Edit event
> > > b. Sign-up sheets done
> > > c. Previous con event lists available
> > > d. Requests
> > > - RPG limited time options
> > > - News submission form
> > > Special events page
> > > World Wide Web email
> > > Robyn email of approved.
> > > Forum link to a please login page, change menu link in index.
> > > Roommate list on forum.
> > > Run Event staff approve option. No approve request sent if
> > > approved checked.
> > > More obvious menu items. Menu rollovers
> > > Set target = a name (not _blank) for gallery pictures.
> > > ***** Windows testers needed for the website, especially Vista. XP
> > > also needed for thorough testing.
> > >
> > > 5. Game Library
> > > Need to contact companies about donating games to con. Eric
> > > Burgess to head
> > > 6. Deadlines
> > > Fri, 4 April
> > > - Flyer to printer
> > > Fri, 11 April
> > > - Mail flyer
> > > Fri, 25 April
> > > - Room lists to Norm and Eric A.
> > > Sun, 27 April
> > > - Next meeting, LAX Radsisson, 1 pm
> > > Fri, 2 May
> > > - Hotel room reg deadline
> > > Sat, 3 May
> > > - Special Facility Requests due
> > > Sat, 10 May
> > > - Event pre-reg on
> > > - Event listings for conbook due
> > > - Ads for conbook due
> > > Mon, 12 May
> > > - Volunteer lists to Tracy/Mary
> > > Mon, 19 May
> > > - All pre-reg off
> > > - Conbook to printer
> > > 7. Q & A
> > > Departmental packet of forms.
> > > Badge number needs to be on the badge.
> > > Get contact info at reg desk for kids badges.
> > > Liability form for all child badge. See PolyCon.
> > > Emphasize to volunteers that every person must have a badge to
> > > play.
> > > Write down the badge number on signup sheet on check in for game.
> > > Ensures badge and helps to confirm name spelling.
> > > Blizzard might be out for Gateway.
> > > Announcements of things starting or closing.
> > > Get guests lined up for next year in Oct - Nov.
> > >
> > > Windows testers needed for the website, especially Vista. XP also
> > > needed for thorough testing.
> > > Ask Aaron if he would be able to do more signs, if we give him
> > > the graphics.
> > > Ask Norm about a PVC banner poles.
> > > Consider having more made for banners for headquarters.
> > > _______________________________________________
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> >
> >
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>
>
>
> --
> Sarah "Piper" Harrington
> _______________________________________________
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> http://mordred.punk.net/mailman/listinfo/deptheads
>
>
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