[Deptheads] Minutes and notes from meeting 30 March

[Eric M. Aldrich I]

On Mon, Mar 31, 2008 at 11:30:30AM -0700, Eric Burgess wrote:
> I recall Eric saying one, maybe two.

That's *additional* cabanas -- we had four at the last show and we might get one or two more.

Eric

> 
> 
> > How many Cabanas are going to be available for May?
> >
> >
> > On 3/31/08, DB <noldor at gmail.com> wrote:
> > >
> > > Let's not make sure we're burying the lead here.
> > >
> > > RPGs which have had private rooms at the con for decades are to be moved
> > > to
> > > larger spaces, right?
> > >
> > >
> > > On 3/31/08 10:42 AM, "Eric M. Aldrich I" <ealdrich at apple.com> wrote:
> > >
> > > > Agenda 30 March, 2008
> > > >
> > > > 0. Lunch
> > > > 1. Welcome Announcements
> > > >      - Tim Keennon: Computers
> > > >      - Robyn Nixon: Assistant Miniatures
> > > >      - Round table (nothing of note)
> > > > 2. Orccon
> > > >      a. What did you think?
> > > >          Con went well
> > > >      b. What went right?
> > > >          The Hotel Staff
> > > >      c. What went wrong?
> > > >          The Hotel
> > > >          - Parking
> > > >              Parking lot across the street. $10/day?
> > > >              Hotel parking is being improved.
> > > >      d. How did we do?
> > > >          1400 people est. Best since 2003.
> > > > 3. Gamex
> > > >       a. Publicity
> > > >          - Flyer
> > > >    Need details for flyer by end of week.
> > > >    Get flyers to Robyn for ConQuest LV.
> > > >    Get flyers to Heather for Devi.
> > > >          - Special Guest
> > > >              Zev (Z-Man) Shlasinger - Special Guest
> > > >              Jason?
> > > >              Matt?
> > > >              People able to pitch game designs.
> > > >          - Special Events
> > > >              D&D 4th Ed Premier
> > > >          - News Items
> > > >              We need them for the front page
> > > >       b. Layout/Room Changes
> > > >          Ballrooms: as before -- open wall between D & E
> > > >          Foyer: same as Orccon
> > > >          Catalina: same as Orccon, except F only storage, payouts (no
> > > > games)
> > > > La Jolla A/B: Computer Room/Seminar and Movie Room
> > > >          No 3rd floor
> > > >          Laguna, Malibu, Newport -- all RPG/LARP
> > > > CCGs and BGs might share part of the CCG room. (Victor and Patrick H
> > > > will coordinate as necessary)
> > > >          San Jose for BGs, Special Events
> > > >          Century: RPGA
> > > >          Cabanas: RPG, LARP
> > > >          Penthouse: LARP, RPG, long BGs
> > > > 4. Website
> > > >      a. Event specific required fields in Run/Edit event
> > > >      b. Sign-up sheets done
> > > >      c. Previous con event lists available
> > > >      d. Requests
> > > >          - RPG limited time options
> > > >          - News submission form
> > > >          Special events page
> > > >          World Wide Web email
> > > >          Robyn email of approved.
> > > >          Forum link to a please login page, change menu link in index.
> > > >          Roommate list on forum.
> > > >          Run Event staff approve option. No approve request sent if
> > > > approved checked.
> > > > More obvious menu items. Menu rollovers
> > > > Set target = a name (not _blank) for gallery pictures.
> > > > ***** Windows testers needed for the website, especially Vista. XP
> > > > also needed for thorough testing.
> > > >
> > > > 5. Game Library
> > > >      Need to contact companies about donating games to con. Eric
> > > > Burgess to head
> > > > 6. Deadlines
> > > >      Fri, 4 April
> > > >          - Flyer to printer
> > > >      Fri, 11 April
> > > >          - Mail flyer
> > > >      Fri, 25 April
> > > >          - Room lists to Norm and Eric A.
> > > >      Sun, 27 April
> > > >          - Next meeting, LAX Radsisson, 1 pm
> > > >      Fri, 2 May
> > > >          - Hotel room reg deadline
> > > >      Sat, 3 May
> > > >          - Special Facility Requests due
> > > >      Sat, 10 May
> > > >          - Event pre-reg on
> > > >          - Event listings for conbook due
> > > >          - Ads for conbook due
> > > >      Mon, 12 May
> > > >         - Volunteer lists to Tracy/Mary
> > > >      Mon, 19 May
> > > >         - All pre-reg off
> > > >         - Conbook to printer
> > > > 7. Q & A
> > > >      Departmental packet of forms.
> > > >      Badge number needs to be on the badge.
> > > >      Get contact info at reg desk for kids badges.
> > > >      Liability form for all child badge. See PolyCon.
> > > >      Emphasize to volunteers that every person must have a badge to
> > > > play.
> > > >      Write down the badge number on signup sheet on check in for game.
> > > > Ensures badge and helps to confirm name spelling.
> > > >      Blizzard might be out for Gateway.
> > > >      Announcements of things starting or closing.
> > > >      Get guests lined up for next year in Oct - Nov.
> > > >
> > > >      Windows testers needed for the website, especially Vista. XP also
> > > > needed for thorough testing.
> > > >      Ask Aaron if he would be able to do more signs, if we give him
> > > > the graphics.
> > > >      Ask Norm about a PVC banner poles.
> > > >      Consider having more made for banners for headquarters.
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> >
> > --
> > Sarah "Piper" Harrington
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