[Deptheads] Minutes and notes from meeting 30 March

[Eric M. Aldrich I]

We're not. The one thing I didn't really put in the minutes but was mentioned at the meeting is we think we lost money overall. The 3rd floor rooms ran us over $5000. We're working with the hotel, to rectify this problem, but I don't expect them to bend much.

Eric


On Mon, Mar 31, 2008 at 10:57:55AM -0700, DB wrote:
> Let's not make sure we're burying the lead here.
> 
> RPGs which have had private rooms at the con for decades are to be moved to
> larger spaces, right?
> 
> 
> On 3/31/08 10:42 AM, "Eric M. Aldrich I" <ealdrich at apple.com> wrote:
> 
> > Agenda 30 March, 2008
> > 
> > 0. Lunch
> > 1. Welcome Announcements
> >      - Tim Keennon: Computers
> >      - Robyn Nixon: Assistant Miniatures
> >      - Round table (nothing of note)
> > 2. Orccon
> >      a. What did you think?
> >          Con went well
> >      b. What went right?
> >          The Hotel Staff
> >      c. What went wrong?
> >          The Hotel
> >          - Parking
> >              Parking lot across the street. $10/day?
> >              Hotel parking is being improved.
> >      d. How did we do?
> >          1400 people est. Best since 2003.
> > 3. Gamex
> >       a. Publicity
> >          - Flyer
> >    Need details for flyer by end of week.
> >    Get flyers to Robyn for ConQuest LV.
> >    Get flyers to Heather for Devi.
> >          - Special Guest
> >              Zev (Z-Man) Shlasinger - Special Guest
> >              Jason?
> >              Matt?
> >              People able to pitch game designs.
> >          - Special Events
> >              D&D 4th Ed Premier
> >          - News Items
> >              We need them for the front page
> >       b. Layout/Room Changes
> >          Ballrooms: as before -- open wall between D & E
> >          Foyer: same as Orccon
> >          Catalina: same as Orccon, except F only storage, payouts (no
> > games)
> > La Jolla A/B: Computer Room/Seminar and Movie Room
> >          No 3rd floor
> >          Laguna, Malibu, Newport -- all RPG/LARP
> > CCGs and BGs might share part of the CCG room. (Victor and Patrick H
> > will coordinate as necessary)
> >          San Jose for BGs, Special Events
> >          Century: RPGA
> >          Cabanas: RPG, LARP
> >          Penthouse: LARP, RPG, long BGs
> > 4. Website
> >      a. Event specific required fields in Run/Edit event
> >      b. Sign-up sheets done
> >      c. Previous con event lists available
> >      d. Requests
> >          - RPG limited time options
> >          - News submission form
> >          Special events page
> >          World Wide Web email
> >          Robyn email of approved.
> >          Forum link to a please login page, change menu link in index.
> >          Roommate list on forum.
> >          Run Event staff approve option. No approve request sent if
> > approved checked.
> > More obvious menu items. Menu rollovers
> > Set target = a name (not _blank) for gallery pictures.
> > ***** Windows testers needed for the website, especially Vista. XP
> > also needed for thorough testing.
> > 
> > 5. Game Library
> >      Need to contact companies about donating games to con. Eric
> > Burgess to head
> > 6. Deadlines
> >      Fri, 4 April
> >          - Flyer to printer
> >      Fri, 11 April
> >          - Mail flyer
> >      Fri, 25 April
> >          - Room lists to Norm and Eric A.
> >      Sun, 27 April
> >          - Next meeting, LAX Radsisson, 1 pm
> >      Fri, 2 May
> >          - Hotel room reg deadline
> >      Sat, 3 May
> >          - Special Facility Requests due
> >      Sat, 10 May
> >          - Event pre-reg on
> >          - Event listings for conbook due
> >          - Ads for conbook due
> >      Mon, 12 May
> >         - Volunteer lists to Tracy/Mary
> >      Mon, 19 May
> >         - All pre-reg off
> >         - Conbook to printer
> > 7. Q & A
> >      Departmental packet of forms.
> >      Badge number needs to be on the badge.
> >      Get contact info at reg desk for kids badges.
> >      Liability form for all child badge. See PolyCon.
> >      Emphasize to volunteers that every person must have a badge to
> > play.
> >      Write down the badge number on signup sheet on check in for game.
> > Ensures badge and helps to confirm name spelling.
> >      Blizzard might be out for Gateway.
> >      Announcements of things starting or closing.
> >      Get guests lined up for next year in Oct - Nov.
> > 
> >      Windows testers needed for the website, especially Vista. XP also
> > needed for thorough testing.
> >      Ask Aaron if he would be able to do more signs, if we give him
> > the graphics.
> >      Ask Norm about a PVC banner poles.
> >      Consider having more made for banners for headquarters.
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