[Deptheads] Minutes and notes from meeting 30 March

[DB]

I understand.

As I mentioned to Heather in a side e-mail, there's no other way around
this.  

$5,000?!  I have to express my disbelief that we actually got in business
with the Raddison.




On 3/31/08 11:40 AM, "Eric M. Aldrich I" <ealdrich at penguinlust.org> wrote:

> We're not. The one thing I didn't really put in the minutes but was mentioned
> at the meeting is we think we lost money overall. The 3rd floor rooms ran us
> over $5000. We're working with the hotel, to rectify this problem, but I don't
> expect them to bend much.
> 
> Eric
> 
> 
> On Mon, Mar 31, 2008 at 10:57:55AM -0700, DB wrote:
>> Let's not make sure we're burying the lead here.
>> 
>> RPGs which have had private rooms at the con for decades are to be moved to
>> larger spaces, right?
>> 
>> 
>> On 3/31/08 10:42 AM, "Eric M. Aldrich I" <ealdrich at apple.com> wrote:
>> 
>>> Agenda 30 March, 2008
>>> 
>>> 0. Lunch
>>> 1. Welcome Announcements
>>>      - Tim Keennon: Computers
>>>      - Robyn Nixon: Assistant Miniatures
>>>      - Round table (nothing of note)
>>> 2. Orccon
>>>      a. What did you think?
>>>          Con went well
>>>      b. What went right?
>>>          The Hotel Staff
>>>      c. What went wrong?
>>>          The Hotel
>>>          - Parking
>>>              Parking lot across the street. $10/day?
>>>              Hotel parking is being improved.
>>>      d. How did we do?
>>>          1400 people est. Best since 2003.
>>> 3. Gamex
>>>       a. Publicity
>>>          - Flyer
>>>    Need details for flyer by end of week.
>>>    Get flyers to Robyn for ConQuest LV.
>>>    Get flyers to Heather for Devi.
>>>          - Special Guest
>>>              Zev (Z-Man) Shlasinger - Special Guest
>>>              Jason?
>>>              Matt?
>>>              People able to pitch game designs.
>>>          - Special Events
>>>              D&D 4th Ed Premier
>>>          - News Items
>>>              We need them for the front page
>>>       b. Layout/Room Changes
>>>          Ballrooms: as before -- open wall between D & E
>>>          Foyer: same as Orccon
>>>          Catalina: same as Orccon, except F only storage, payouts (no
>>> games)
>>> La Jolla A/B: Computer Room/Seminar and Movie Room
>>>          No 3rd floor
>>>          Laguna, Malibu, Newport -- all RPG/LARP
>>> CCGs and BGs might share part of the CCG room. (Victor and Patrick H
>>> will coordinate as necessary)
>>>          San Jose for BGs, Special Events
>>>          Century: RPGA
>>>          Cabanas: RPG, LARP
>>>          Penthouse: LARP, RPG, long BGs
>>> 4. Website
>>>      a. Event specific required fields in Run/Edit event
>>>      b. Sign-up sheets done
>>>      c. Previous con event lists available
>>>      d. Requests
>>>          - RPG limited time options
>>>          - News submission form
>>>          Special events page
>>>          World Wide Web email
>>>          Robyn email of approved.
>>>          Forum link to a please login page, change menu link in index.
>>>          Roommate list on forum.
>>>          Run Event staff approve option. No approve request sent if
>>> approved checked.
>>> More obvious menu items. Menu rollovers
>>> Set target = a name (not _blank) for gallery pictures.
>>> ***** Windows testers needed for the website, especially Vista. XP
>>> also needed for thorough testing.
>>> 
>>> 5. Game Library
>>>      Need to contact companies about donating games to con. Eric
>>> Burgess to head
>>> 6. Deadlines
>>>      Fri, 4 April
>>>          - Flyer to printer
>>>      Fri, 11 April
>>>          - Mail flyer
>>>      Fri, 25 April
>>>          - Room lists to Norm and Eric A.
>>>      Sun, 27 April
>>>          - Next meeting, LAX Radsisson, 1 pm
>>>      Fri, 2 May
>>>          - Hotel room reg deadline
>>>      Sat, 3 May
>>>          - Special Facility Requests due
>>>      Sat, 10 May
>>>          - Event pre-reg on
>>>          - Event listings for conbook due
>>>          - Ads for conbook due
>>>      Mon, 12 May
>>>         - Volunteer lists to Tracy/Mary
>>>      Mon, 19 May
>>>         - All pre-reg off
>>>         - Conbook to printer
>>> 7. Q & A
>>>      Departmental packet of forms.
>>>      Badge number needs to be on the badge.
>>>      Get contact info at reg desk for kids badges.
>>>      Liability form for all child badge. See PolyCon.
>>>      Emphasize to volunteers that every person must have a badge to
>>> play.
>>>      Write down the badge number on signup sheet on check in for game.
>>> Ensures badge and helps to confirm name spelling.
>>>      Blizzard might be out for Gateway.
>>>      Announcements of things starting or closing.
>>>      Get guests lined up for next year in Oct - Nov.
>>> 
>>>      Windows testers needed for the website, especially Vista. XP also
>>> needed for thorough testing.
>>>      Ask Aaron if he would be able to do more signs, if we give him
>>> the graphics.
>>>      Ask Norm about a PVC banner poles.
>>>      Consider having more made for banners for headquarters.
>>> _______________________________________________
>>> Deptheads mailing list
>>> Deptheads at strategicon.net
>>> http://mordred.punk.net/mailman/listinfo/deptheads
>> 
>> 
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