[Deptheads] Minutes and notes from meeting 30 March
Eric M. Aldrich I
ealdrich at penguinlust.org
Mon Mar 31 11:50:29 PDT 2008
I'm not happy about that either. It was cheaper than the Hilton by $1000 and the general space was better. We're stuck until effectiviely through 2009.
Eric
On Mon, Mar 31, 2008 at 11:44:18AM -0700, DB wrote:
> I understand.
>
> As I mentioned to Heather in a side e-mail, there's no other way around
> this.
>
> $5,000?! I have to express my disbelief that we actually got in business
> with the Raddison.
>
>
>
>
> On 3/31/08 11:40 AM, "Eric M. Aldrich I" <ealdrich at penguinlust.org> wrote:
>
> > We're not. The one thing I didn't really put in the minutes but was mentioned
> > at the meeting is we think we lost money overall. The 3rd floor rooms ran us
> > over $5000. We're working with the hotel, to rectify this problem, but I don't
> > expect them to bend much.
> >
> > Eric
> >
> >
> > On Mon, Mar 31, 2008 at 10:57:55AM -0700, DB wrote:
> >> Let's not make sure we're burying the lead here.
> >>
> >> RPGs which have had private rooms at the con for decades are to be moved to
> >> larger spaces, right?
> >>
> >>
> >> On 3/31/08 10:42 AM, "Eric M. Aldrich I" <ealdrich at apple.com> wrote:
> >>
> >>> Agenda 30 March, 2008
> >>>
> >>> 0. Lunch
> >>> 1. Welcome Announcements
> >>> - Tim Keennon: Computers
> >>> - Robyn Nixon: Assistant Miniatures
> >>> - Round table (nothing of note)
> >>> 2. Orccon
> >>> a. What did you think?
> >>> Con went well
> >>> b. What went right?
> >>> The Hotel Staff
> >>> c. What went wrong?
> >>> The Hotel
> >>> - Parking
> >>> Parking lot across the street. $10/day?
> >>> Hotel parking is being improved.
> >>> d. How did we do?
> >>> 1400 people est. Best since 2003.
> >>> 3. Gamex
> >>> a. Publicity
> >>> - Flyer
> >>> Need details for flyer by end of week.
> >>> Get flyers to Robyn for ConQuest LV.
> >>> Get flyers to Heather for Devi.
> >>> - Special Guest
> >>> Zev (Z-Man) Shlasinger - Special Guest
> >>> Jason?
> >>> Matt?
> >>> People able to pitch game designs.
> >>> - Special Events
> >>> D&D 4th Ed Premier
> >>> - News Items
> >>> We need them for the front page
> >>> b. Layout/Room Changes
> >>> Ballrooms: as before -- open wall between D & E
> >>> Foyer: same as Orccon
> >>> Catalina: same as Orccon, except F only storage, payouts (no
> >>> games)
> >>> La Jolla A/B: Computer Room/Seminar and Movie Room
> >>> No 3rd floor
> >>> Laguna, Malibu, Newport -- all RPG/LARP
> >>> CCGs and BGs might share part of the CCG room. (Victor and Patrick H
> >>> will coordinate as necessary)
> >>> San Jose for BGs, Special Events
> >>> Century: RPGA
> >>> Cabanas: RPG, LARP
> >>> Penthouse: LARP, RPG, long BGs
> >>> 4. Website
> >>> a. Event specific required fields in Run/Edit event
> >>> b. Sign-up sheets done
> >>> c. Previous con event lists available
> >>> d. Requests
> >>> - RPG limited time options
> >>> - News submission form
> >>> Special events page
> >>> World Wide Web email
> >>> Robyn email of approved.
> >>> Forum link to a please login page, change menu link in index.
> >>> Roommate list on forum.
> >>> Run Event staff approve option. No approve request sent if
> >>> approved checked.
> >>> More obvious menu items. Menu rollovers
> >>> Set target = a name (not _blank) for gallery pictures.
> >>> ***** Windows testers needed for the website, especially Vista. XP
> >>> also needed for thorough testing.
> >>>
> >>> 5. Game Library
> >>> Need to contact companies about donating games to con. Eric
> >>> Burgess to head
> >>> 6. Deadlines
> >>> Fri, 4 April
> >>> - Flyer to printer
> >>> Fri, 11 April
> >>> - Mail flyer
> >>> Fri, 25 April
> >>> - Room lists to Norm and Eric A.
> >>> Sun, 27 April
> >>> - Next meeting, LAX Radsisson, 1 pm
> >>> Fri, 2 May
> >>> - Hotel room reg deadline
> >>> Sat, 3 May
> >>> - Special Facility Requests due
> >>> Sat, 10 May
> >>> - Event pre-reg on
> >>> - Event listings for conbook due
> >>> - Ads for conbook due
> >>> Mon, 12 May
> >>> - Volunteer lists to Tracy/Mary
> >>> Mon, 19 May
> >>> - All pre-reg off
> >>> - Conbook to printer
> >>> 7. Q & A
> >>> Departmental packet of forms.
> >>> Badge number needs to be on the badge.
> >>> Get contact info at reg desk for kids badges.
> >>> Liability form for all child badge. See PolyCon.
> >>> Emphasize to volunteers that every person must have a badge to
> >>> play.
> >>> Write down the badge number on signup sheet on check in for game.
> >>> Ensures badge and helps to confirm name spelling.
> >>> Blizzard might be out for Gateway.
> >>> Announcements of things starting or closing.
> >>> Get guests lined up for next year in Oct - Nov.
> >>>
> >>> Windows testers needed for the website, especially Vista. XP also
> >>> needed for thorough testing.
> >>> Ask Aaron if he would be able to do more signs, if we give him
> >>> the graphics.
> >>> Ask Norm about a PVC banner poles.
> >>> Consider having more made for banners for headquarters.
> >>> _______________________________________________
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> >>> Deptheads at strategicon.net
> >>> http://mordred.punk.net/mailman/listinfo/deptheads
> >>
> >>
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