[Deptheads] Minutes and notes from meeting 30 March

Mon Mar 31 12:51:48 PDT 2008

Yet another reason we should be talking to other hotels.   We gotta suffer with Radisson until OrcCon 2009, but we should not continue this debacle beyond then. 

  I severely disagree that "what went right" was hotel staff.  A good hotel partners with their conventions.   Radisson is a one way sinkhole.  They are so lame they haven't even gotten us a good photo of their own hotel for the marketing.  Don't get me started on the parking switcheroo.  Our efforts made them a lot of money while we got kicked in the ass.  Please don't go Stockholm Syndrome on me. 

  BTW, what's the plan for the Electronic Lounge?  What are we doing neat and new with consoles and computers for Gamex?  What facts do we know about Blizzard? 

  - Robert

"Eric M. Aldrich I" <ealdrich at penguinlust.org> wrote:
  We're not. The one thing I didn't really put in the minutes but was mentioned at the meeting is we think we lost money overall. The 3rd floor rooms ran us over $5000. We're working with the hotel, to rectify this problem, but I don't expect them to bend much.

Eric

On Mon, Mar 31, 2008 at 10:57:55AM -0700, DB wrote:
> Let's not make sure we're burying the lead here.
> 
> RPGs which have had private rooms at the con for decades are to be moved to
> larger spaces, right?
> 
> 
> On 3/31/08 10:42 AM, "Eric M. Aldrich I" wrote:
> 
> > Agenda 30 March, 2008
> > 
> > 0. Lunch
> > 1. Welcome Announcements
> > - Tim Keennon: Computers
> > - Robyn Nixon: Assistant Miniatures
> > - Round table (nothing of note)
> > 2. Orccon
> > a. What did you think?
> > Con went well
> > b. What went right?
> > The Hotel Staff
> > c. What went wrong?
> > The Hotel
> > - Parking
> > Parking lot across the street. $10/day?
> > Hotel parking is being improved.
> > d. How did we do?
> > 1400 people est. Best since 2003.
> > 3. Gamex
> > a. Publicity
> > - Flyer
> > Need details for flyer by end of week.
> > Get flyers to Robyn for ConQuest LV.
> > Get flyers to Heather for Devi.
> > - Special Guest
> > Zev (Z-Man) Shlasinger - Special Guest
> > Jason?
> > Matt?
> > People able to pitch game designs.
> > - Special Events
> > D&D 4th Ed Premier
> > - News Items
> > We need them for the front page
> > b. Layout/Room Changes
> > Ballrooms: as before -- open wall between D & E
> > Foyer: same as Orccon
> > Catalina: same as Orccon, except F only storage, payouts (no
> > games)
> > La Jolla A/B: Computer Room/Seminar and Movie Room
> > No 3rd floor
> > Laguna, Malibu, Newport -- all RPG/LARP
> > CCGs and BGs might share part of the CCG room. (Victor and Patrick H
> > will coordinate as necessary)
> > San Jose for BGs, Special Events
> > Century: RPGA
> > Cabanas: RPG, LARP
> > Penthouse: LARP, RPG, long BGs
> > 4. Website
> > a. Event specific required fields in Run/Edit event
> > b. Sign-up sheets done
> > c. Previous con event lists available
> > d. Requests
> > - RPG limited time options
> > - News submission form
> > Special events page
> > World Wide Web email
> > Robyn email of approved.
> > Forum link to a please login page, change menu link in index.
> > Roommate list on forum.
> > Run Event staff approve option. No approve request sent if
> > approved checked.
> > More obvious menu items. Menu rollovers
> > Set target = a name (not _blank) for gallery pictures.
> > ***** Windows testers needed for the website, especially Vista. XP
> > also needed for thorough testing.
> > 
> > 5. Game Library
> > Need to contact companies about donating games to con. Eric
> > Burgess to head
> > 6. Deadlines
> > Fri, 4 April
> > - Flyer to printer
> > Fri, 11 April
> > - Mail flyer
> > Fri, 25 April
> > - Room lists to Norm and Eric A.
> > Sun, 27 April
> > - Next meeting, LAX Radsisson, 1 pm
> > Fri, 2 May
> > - Hotel room reg deadline
> > Sat, 3 May
> > - Special Facility Requests due
> > Sat, 10 May
> > - Event pre-reg on
> > - Event listings for conbook due
> > - Ads for conbook due
> > Mon, 12 May
> > - Volunteer lists to Tracy/Mary
> > Mon, 19 May
> > - All pre-reg off
> > - Conbook to printer
> > 7. Q & A
> > Departmental packet of forms.
> > Badge number needs to be on the badge.
> > Get contact info at reg desk for kids badges.
> > Liability form for all child badge. See PolyCon.
> > Emphasize to volunteers that every person must have a badge to
> > play.
> > Write down the badge number on signup sheet on check in for game.
> > Ensures badge and helps to confirm name spelling.
> > Blizzard might be out for Gateway.
> > Announcements of things starting or closing.
> > Get guests lined up for next year in Oct - Nov.
> > 
> > Windows testers needed for the website, especially Vista. XP also
> > needed for thorough testing.
> > Ask Aaron if he would be able to do more signs, if we give him
> > the graphics.
> > Ask Norm about a PVC banner poles.
> > Consider having more made for banners for headquarters.
> > _______________________________________________
> > Deptheads mailing list
> > Deptheads at strategicon.net
> > http://mordred.punk.net/mailman/listinfo/deptheads
> 
> 
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