[Deptheads] Room List for Miniatures

[Robyn Nixon]

Room 1 - Miniatures
Robyn Nixon - Staff
Tara Drennen - Volunteer Miniature Desk
Katie Gonzalez - Volunteer Paint And Take


On 8/2/09 10:03 PM, "Eric M. Aldrich" <ealdrich at apple.com> wrote:

> Comments inline for what isn't self-explanatory.
> 
> 0. Lunch -- Thai
> 1. Welcome and Announcements
> a. Patrick and Lori have left the state.
> b. Eric Burgess is new BG head, with Gayle and Karl assisting
> 2. Gamex
> a. How did we do? -- about 850 total attendees. Financially a near
> disaster. It could have been a lot worse
> b. What went right? -- It went really smooth other for the most part
> c. What went wrong? -- signage issues and dealer dollar panic. Poor
> at-the-door attendance.
> d. Department reports
> e. Hotel? -- went really well for the most part.
> f. Has everyone got their money back yet? -- Yes, apparently
> g. Things we've learned. Moving with no parking doesn't help.
> h. Winners Lists -- Tanya is putting them up on web site
> 3. Gateway
> a. Budget -- we're on a really on a tight one. A lot extraneous stuff
> is getting cut. Figure the prize budgets are down 20 percent. Figure
> the budget for buying prizes and library items is $0 unless we're
> already committed to it (Thankfully we've got a lot of stuff lying
> around already). Right now, the answer is "no" if you want to spend
> money and expense it to the con.
> b. Special Guests and Events
> c. Publicity -- mailing going out ASAP. Flyers sent to store just
> before meeting (the last were sent 24 July)
> d. Department reports
> e. Signage -- need them to be bigger! 11 x 17 at a minimum.
> f. Library -- going live. Eric B. Will talk to Larry. We still want
> him there in some capacity (after all he has been with the cons for 30
> years)
> g. Website changes -- Lots for Orccon.
> h. Parking -- Parking Map -- Mike F.
> i. Rooms -- See 3a. All rooms must be confirmed. Dept heads get 1/2
> room. All others if they put in 24 hours 1/4 room. This is our back
> breaker folks.
> j. Hotel Layout Space. Computers in San Jose, RPGs in Penthouse,
> Demos in foyer (except for RPG demos if desired -- they may want
> quiet). Minis downstairs.
> 4. Deadlines
> 8-10* Room lists to Norm and Eric A.
> 8-14* Hotel Reg
> 8-17 Event Submissions
>     Department budgets from Eric A.
> 8-21 Special Facility Requests due
>     Con Book Ads
> 8-22 Event Pre-reg turned on
> 8-23 Conbook proofs
> Badge list to Tracy
> 8-31 Con Pre-Reg
> Event Pre-Reg 
> 5. Q & A
> 
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