[Deptheads] Data Collected from Orccon 2012

[Tanya Aldrich]

On Mar 13, 2012, at 4:34 PM, Tanya Aldrich wrote:

> Based on the pile of paper that came home with me.
> 
>             Events   |   Signup &           |   Signup   |   Winners
>             Listed    |   winner sheets   |   Only       |   Only
> CCG          74                    2                       0                  7

Someone needs to look for the CCG paperwork in the storage. I was told it was put with signage, but somehow it got separated when the truck was packed.

> LARP         20                   0                       0                  0
> Minis         39                    6                       0                  0
> RPG        196                    0                       0                  7          Those 7 are from RPGA with an electronic copy of all data in the works.

RPGA has now submitted all their data.

> Seminar    19                    1                       0                 9          Those 9 were for the painting contest which I couldn't find an event for.
> Video         23                    0                       0                6
> Board    ~300               224                    35                25          20 of the signups only are DNRs. At least 45 winners sheets were incomplete.
>                                                                                                      8 uncategorized sheets. That's 292 board game events accounted for.
> 
> Are there any sheets out there that I didn't get?
> 
> 
> Almost every event should have a sign-up sheet, and if it's a game, from now on, it must have one. It should list, who signed up hopefully with id, and who played with id. The who played can just be a check box on the signup sheet. Id is required for everyone who plays.
> 
> There should be winners sheets for non-tournaments outside of board games. If the game has a winner, there should be a sheet. I know we didn't finalize the sheets before the con, but I was hoping for a bit more. Any suggestions on how to identify a game that doesn't have winners would also be good.
> 
> In the interest of getting this info, complete, GMs need to be informed of the required data submission, and one person at each HQ should be collecting and checking this paperwork as a part of their duties.

Since some departments seem to have trouble continually manning their HQ, we are looking for more volunteers. With this in mind, see the note below.

> ---------------------------------
> 
> We intend to implement consequences for non-conformance. Any volunteer found not to have completed all paperwork assigned to them for a convention be on probation and will have to pay for their badge upon retrieval at the next convention they volunteer for and request reimbursement at the end of the convention. Failure to complete the paperwork for the second convention will mean no reimbursement. Failure for the third convention will revoke event pre-reg. Conversely, successful completion of all paperwork assigned to a volunteer at any convention will mean that they will not have to pay in advance for their badge at the next con they volunteer at; this privilege is always contingent upon the department supervisors not having other issues with the person's performance. Also, reinstatement of event pre-reg status, if applicable.
> 
> This procedure will start at Gamex 2012. This is a part of a GM's duty now. Please make this new policy clear. Also, no one will be refused reimbursement at Gamex 2012 for not completing the paperwork, they will just be put on probation for the next convention they work.

In light of our need for more volunteers, we are putting this plan on hold. We will re-assess after each con. If the volunteer situation improves, but the paperwork doesn't this may become necessary.

Tanya