[Deptheads] Strategicon Meeting Minutes 10-21-2012

[Shadar Tolne]

I never received any numbers for the 18 November meeting, who should I get
in touch with?

~Chris Cummins

On Mon, Nov 12, 2012 at 10:15 AM, Tim <tim at stugiii.com> wrote:

>
>  *Strategicon Meeting Minutes 10-21-2012*
>
> ** **
>
> 0.       Lunch ****
>
> ·         Mexican Food… very good.****
>
> ** **
> 1.       Welcome and Announcements****
>
> ·         Eric K standing in for Shane.****
>
> 2. Gateway 2012****
>
>     a. How did we do?****
>
> ·         We made money!****
>
> ·         Hotel bill is in - Eric to check with Hotel on reimbursement
> (beyond free wifi) for giving up rooms on Sunday and Monday.****
>
> ** **
>
>     b. What went right?****
>
> ·         Most everything (maybe we are getting good at this!).****
>
> ** **    c. What went wrong?****
>
> ·         Parking (ran out on Saturday)****
>
> ·         Lots of rough edges, small things dropped but overall things
> went well.****
>
> ** **3. Orccon 2013****
>
>     a. Budget****
>
> ·         Unknown, business as usual.****
>
> ** **
>
> a.  Special Guests and Events****
>
> ·         Unknown at this time (ERB is working on a couple of “suspects”).
> ****
>
> ** **
>
> b.  Publicity****
>
> ·         Eric A. not happy with publicity.****
>
> ** **
>
> c.  Department reports****
>
> ** **·         Dealer’s Room (John Paiva)****
>
> o    There will be a Strategicon table and a dealer’s room business table.
> ****
>
> o    Table rates will be increasing slightly.  Dealers are aware.****
>
> o    John is trying for more manufacturers.****
>
> o    Dealers food fund (Strategicon will no longer be paying for dealer’s
> food).****
>
> o    Staff & dealer coffee pot in dealer’s room.****
>
> o    John looking into badge holders to identify staff (different color).*
> ***
>
> o    John rambled on about his role in Origins 1896.****
>
> ** **
>
> ·         Video Games (Chris Cummins)****
>
> o    Jason sick unable to make meeting.****
>
> o    Chris Cummins landing an aircraft during meeting.****
>
> o    Things went well, pinball machine was a big hit.****
>
> o    May need help with networking issues.****
>
> ** **
>
> ·         Board Games (Eric K & Mike Fryer)****
>
> o    Dean will be absent the next two cons, small reorganization to fill
> in the gap.****
>
> o    Discontinue the practice of regular “announcements” except in the
> event of extraordinary circumstances.****
>
> o    Mike Fryer will run Settler’s Qualifiers at both Orccon and Gamex
> (only one registration fee).****
>
> ** **
>
> ·         Registration****
>
> o    Admission rates will increase +$10 on full con badges, +$5 on Mon &
> Fri day badges.  This is posted.  The reason for this is the hotel
> doubled our rates.****
>
> ** **
>
> ·         Miniatures****
>
> o    HMGS-PSW has new leadership.****
>
> o    Tim & Eric A. to make one more attempt to contact Broadside Bash.  Deadline
> 10/31 for response.****
>
> o    Discussed painting contest, making more formal entry forms and
> display case options.****
>
> o    John P. wants some demo tables in California (dealer’s room) hallway.
> ****
>
> ·
>   Collectibles****
>
> o    *<I don’t have anything in my notes for Victor. Sorry, Vic>*
>
> * *
>
> ·         RPGs & Marketing not present.****
>
> **
> **
>
> d.  Signage****
>
> ·         Tanya will be taking inventory of signs.****
>
> ·         Any new signs/special requests need to be to Tanya before Dec
> 15. (impending implementation of project “X” will compromise her ability to
> respond to such requests after 12/15/2012).****
>
> ** **
>
> e.  Website changes****
>
> ·         Simple changes only at this point (same 12/15 deadline as above)
> ****
>
> ·         Looking for assistance on website:****
>
> o    Two kinds of help are needed****
>
> §  Simple front end work****
>
> §  PHP version 4 person****
>
> f.   Conbook****
>
> ·         Maps in centerfold.****
>
> ·         Eric Nyquist enthusiastically volunteered to assist in layout
> (against his own better judgement).****
>
> ·         Eric A. to include paragraph about sale (Meet the new boss,
> same as the old boss, etc).****
>
> g.  Rooms****
>
> ·         * **No se discute*****
>
> ** **
>
> h.  Hotel Layout Space****
>
> ·         Special requests deadline (1-23-12) will be enforced this time.*
> ***
>
> 4. Sale of Con****
>
> ·         Con meeting for people interested in investing, Nov. 18, 2012.**
> **
>
> ·         Con is being sold to the staff.  This can be communicated to
> the public.****
>
> ·         Staff only will be invited to invest, no outsiders.****
>
> ** **5. Deadlines (noted but not discussed)****
>
> ** **
>
> 7.       Q&A****
>
> ·         Eric’s goals for 2013:****
>
> o    Orccon attendance 2000****
>
> o    Gamex attendance 1500****
>
> o    Gateway attendance 1750****
>
> ** **
>
> ·         MIB issues brought up at Feedback Forum****
>
> o    ERB to contact Dei and see what they can do about getting more
> support.****
>
> o    Mike Fryer to contact Carla Freeman and also see what they can do
> about getting more support.****
>
> ** **·         Art work – John P.’s goal is to have artwork for all three
> cons in hand by Jan of that year to facilitate better coordination with
> shirts and conbook.****
>
> ** **·         Eric A. no longer does shirts, now John P.****
>
> ** **
> Meeting adjourned early (before 3pm!) to much rejoicing.**
>
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>
>
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