[Deptheads] Minutes!

[Ryan McMullan]

Yes....the regular con tshirts. = Pick them up in the dealer room where con
shirts are for sale.  Show your Staff badge.

Ryan


On Tue, Aug 6, 2013 at 2:01 PM, evil5757 at aol.com <evil5757 at aol.com> wrote:

> Yes....the regular con tshirts.
>
> *Connected by Motorola*
>
>
> Ryan McMullan <rmcmullan at gmail.com> wrote:
>
> Small question for my own benefit as well as the new staffers:
> "Staff/Supervisor con shirts will be held until 1pm on Saturday. After
> that time they will enter the inventory for sale."
>
> Where do we pick these up?  The Dealer Room?
>
> Ryan
>
>
> On Tue, Jul 30, 2013 at 11:05 AM, Eric Aldrich <ealdrich at mac.com> wrote:
>
>> Minutes 14 July, 2013
>> 0. Lunch
>> 1. Welcome and Announcements - Last Con at the Sheraton, which means they
>> know we aren't coming back (in the short term
>> anyway) and they don't neccesarily need to do us any favors. Be aware of
>> that. Also, welcome aboard Jim Sandoval, RPG
>> Supervisor.
>> 2. Gamex 2013
>>     a. How did we do? - 1470, best Gamex on record, but (as of the time
>> of the meeting) we don't have the bill, so we don't
>> actually know in a monetary sense. (update: we still don't have the bill
>> as of 30 July)
>>     b. What went right? - Lots of things, notably the first run of the
>> room policy.
>>     c. What went wrong? - At this point, it is nitpicking, but the
>> algorithm predicted 1550 attendees. Miscommunications
>> with marketing. Minor issues with dice.
>>     d. Shit that needs to change (and no, I won't be more explicit) -
>> Direct quote from Eric A. "When we looked closer we
>> found small bits of corruption. If anyone is found to be gaming the
>> system or gaining monetarily from the con they are
>> done. Zero tolerance."
>> 3. Gateway
>>     a. Budget -- it's really tight - Maybe, kinda, sorta. See 2a.
>>     b. Special Guests and Events - Vlaada is all set, although Shane need
>> events.
>>     c. Publicity -- Marketing email going out ASAP (it's out!), Flyers
>> are here! - Complete with date!
>>     d. Department reports - Board Games- Need events with Vlaada.
>>         RPG- 56 Pathfinder games, RPGA is still very strong out west.
>>         Video Games- League of Legends and Minecraft are the big events,
>> tournament interest is waning.
>>         Dealers- Sold out, and then some. Possibly will have tables in
>> front of dealer room.
>>     e. Signage - there will be no new signs for Sheraton. Department
>> banners are here!
>>     f. Website changes - Need to check on progress for having embedded
>> video on website.
>>     g. Conbook - Anyone can sell ads! Any ad deal will have to be worked
>> out before the ad runs, with a strong preference on COD.
>>     h. Rooms - With Gamex in the can the policy is being reviewed and
>> numbers adjusted. Victor will update policy to include the parking
>> reimbursement policy (which will remain at parking OR room, and be limited
>> in price.)
>>     i. Hotel Layout Space - Few changes, get special requests to Tim.
>> 4. Con sale - Just a reminder, but the deadline to buy in is the Gateway
>> con. Contact Eric or Tim for details.
>> 5. Deadlines
>>     ASAP
>>         - Mail flyer (being done)
>>     Fri, 8-2
>>         - Room lists to Victor and Eric A. - After this, they reserve the
>> right to tell you "no"
>>     Fri, 8-9
>>         _ Event Submissions
>>         - Special Facility Requests due
>>         - Con Book Ads - which should be paid unless other arrangements
>> have been made
>>     Sat, 8-10
>>         - Event pre-reg on
>>         - Hotel deadline* (trying to move to 8-16)
>>     Mon, 8-19
>>         - Badge lists to Tracy - Don't put staff on volunteer lists
>>         - Conbook proofs
>>     Mon, 8-26
>>         - All pre-reg off
>>         - Conbook to printer
>> 6. Q & A - Chris Carlson might not be at Gateway.
>>     Eric A needs to lock in the basement at Hilton.
>>     Staff/Supervisor con shirts will be held until 1pm on Saturday. After
>> that time they will enter the inventory for sale.
>>     This will be the policy for all cons moving forward.
>>
>>
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>
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