[Deptheads] Room Assignments Hilton - Orccon 2014

[Michael Russell]

Hi Tim,
So in reading the replies here about putting RPG on the lower level, and I agree with what you said, we should not be taking anything away from Pathfinder for LARPS, so I wanted to see if all RPG could all be done on the second floor.  So I did up a schedule taking all the RPG, LARPS and Pathfinder from the Orccon 2013 event schedule (RPGA is not part of this, the rooms they have look to be more than enough), and was able to put ALL of them on the second floor. I based it on putting two tables in each room (T-1 T-2)(some can hold many more, but two tables was a good starting point, and after two it gets a little loud).  For the LARPS I gave each event the full room (two tables) and we still had rooms to spare a lot of the time.  Attached are two schedules, one is just the LARPS and Pathfinder, the second is with everything.  I did two to point out how often the room are empty if we just put LARPS and Pathfinder up there.

I agree with John as well, we need to start things off at this hotel on a positive note, and that means trying to get everything right the first time.  Having played events in lower level at Orgins I can tell you first had (and Eric A. agrees) that it is really really bad, the low ceilings (only 8 feet high) seem to amplify the noise levers, and for RPG games where talking is key, that makes for a really bad Combo.  

The attached schedules are by no means perfect, but gives a good idea of what we can put on the second floor.  

As always, open to any feed back or ideas.  

Thanks
Mike Russell



Incase  you don’t have excel hare are PDF’s (not as easy to read as the excel..sorry)


On Nov 28, 2013, at 8:31 PM, Robyn Nixon <robynln at trackrecords.net> wrote:

> That is what I thought, but I wanted to make sure, and not have ‘too’ many tables/games scheduled for a room.
> 
> Woohoo!
> 
> 
> On 11/28/13, 10:55 AM, "Tim Keennon" <Tim at StuGIII.com> wrote:
> 
>>   No.. I used the similar numbers from the Sheraton.  The Sheraton had 60" rounds with 8 to 10 people sitting at them.
>>  
>>  
>>  
>> On 11/24/2013 5:20 PM, Robyn Nixon wrote:
>>  
>>  
>>> Re: [Deptheads] Room Assignments Hilton - Orccon 2014 So Tim, 
>>>  
>>>  Question on configuration:
>>>  When a room say 40 to 60 people max config for round table banquet configuration.
>>>  
>>>  How many table is this?  (ie how many people per table?)
>>>  
>>>  Do you know?
>>>  
>>>  Robyn
>>>  
>>>  
>>>  On 11/23/13, 9:59 AM, "Tim Keennon" <Tim at StuGIII.com> wrote:
>>>  
>>>   
>>>>   Here are the tentative room assignments for Orccon.
>>>>   
>>>>   A couple of caveats:
>>>>   
>>>>   
>>>>   
>>>> This is a new hotel and the room assignments will almost certainly be adjusted for Gamex '14
>>>>  
>>>>  
>>>>   
>>>> If I missed anything/anyone let me know as soon as you catch it.
>>>>  
>>>>  
>>>>  
>>>>  
>>>>   
>>>>     
>>>>   RPGs Plaza A Lower Lobby  
>>>>   Seminars/Movies etc. Plaza B Lower Lobby  
>>>>   Wargames Plaza D Lower Lobby  
>>>>   
>>>>    
>>>>    
>>>>     
>>>>   Miniatures Intern'l A Lobby Level  
>>>>   Board Games Intern'l B Lobby Level  
>>>>   Dealers Room Pacific Lobby Level  
>>>>   
>>>>    
>>>>    
>>>>     
>>>>   Collectibles La Jolla Second Floor  
>>>>   RPGA Catalina A Second Floor  
>>>>   RPGA Catalina B Second Floor  
>>>>   RPGA Catalina C Second Floor  
>>>>   RPGA Catalina D Second Floor  
>>>>   RPGA Newport A Second Floor  
>>>>   RPGA Newport B Second Floor  
>>>>   RPGA Newport C Second Floor  
>>>>   RPGA Newport D Second Floor  
>>>>   Game Shows Marina Second Floor  
>>>>   Artemis Boardroom Second Floor  
>>>>   LARPS San Lorenzo A Second Floor  
>>>>   LARPS San Lorenzo B Second Floor  
>>>>   LARPS San Lorenzo C Second Floor  
>>>>   LARPS San Lorenzo D Second Floor  
>>>>   LARPS San Lorenzo E Second Floor  
>>>>   LARPS San Lorenzo F Second Floor  
>>>>   Pathfinder Century A Second Floor  
>>>>   Pathfinder Century B Second Floor  
>>>>   Pathfinder Century C Second Floor  
>>>>   Pathfinder Century D Second Floor  
>>>>   Pathfinder Los Angeles A Second Floor  
>>>>   Pathfinder Los Angeles B Second Floor    
>>>>  
>>>>  
>>>>   One thing I know I haven't included is Reg and the Flea Market.  Reg will be by the front desk (I think).  The Flea Market I am up in the air on right now.
>>>>   
>>>>   
>>>>  
>>>>  If you see a problem with your rooms, let me know sooner, rather than later.
>>>>   
>>>>   
>>>>  
>>>>  Floor Plans
>>>>   
>>>>   
>>>>  
>>>>  Capacity Chart
>>>>   http://www3.hilton.com/en/hotels/california/hilton-los-angeles-airport-LAXAHHH/event/roomcharts.html
>>>>   
>>>>   
>>>>  
>>>>  Lower Lobby
>>>>  http://www.hilton.com/en/hotels/groups/popup_floor_map.jhtml?ctyhocn=LAXAHHH&floorId=LAXAHHH_LOWER_LOBBY
>>>>   
>>>>   
>>>>  
>>>>  Lobby
>>>>  http://www.hilton.com/en/hotels/groups/popup_floor_map.jhtml?ctyhocn=LAXAHHH&floorId=LAXAHHH_LOBBY_LEVEL
>>>>   
>>>>   
>>>>  
>>>>  Second Floor
>>>>  http://www.hilton.com/en/hotels/groups/popup_floor_map.jhtml?ctyhocn=LAXAHHH&floorId=LAXAHHH_SECOND_FLOOR
>>>>   
>>>>   
>>>>  
>>>>  
>>>>   
>>>>   Tim
>>>>   
>>>>  
>>> 
>>>   
>>>  
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>> 
>>  
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