[Deptheads] Room Assignments Hilton - Orccon 2014

[Victor B]

Nomatter what we do we are not going to get it perfect and changes will have to be made based on what we see and experience. Convention layouts need tweaks after you try them and juggle things. I don't recall any large convention that has moved to a new locale and got it perfect the first time and had the same exact layout thereafter. 

RPGs, pathfinder and rpga all schedule their own events within the space they are given. Until those events are listed on website we do not know their event schedules yet and they are all doing a fantastic job growing each con and offering top notch events. Larps are given available space based on the size of the larp. The 30-70 person larps need lots of space, more than 1 room for many of the events, and require 2 to more hours set-up which inclues lugging props back and forth, setting up the props and coordinating the npcs , their scripts and roles, gms, and settting it all up. You have a pc staging area as well. You also need at least 1 hour to tear down. Larps take lots of space for a successful event.. Ask Ira and the guys doing Wyrd con--it is an "interactive theatre" convention ( transmedia, LARP, role playing, and storytelling, costuming). They use a hotel layout with lots of space because the events are not attendees sitting around tables
 maximizing space...they are moving around and physically interacting using lots of space (and they are using the space hours before and after their event runs). 

Tim handed Jim Sandoval the plan and Jim said he will make it work. We are confident in Jim and his crew getting the most out of his space and making it shine. After orccon adjustments will be made based on the feedback from everyone as well as the data. All feedback before and after orccon is read, evaluated, and weighed with other factors for the convention overall.

Happy Holidays
Happy Hanukkah day 7 (east coast and europe)


V





On 11/28/13, 10:55 AM, "Tim Keennon" <Tim at StuGIII.com> wrote:


  No.. I used the similar numbers from the Sheraton.  The Sheraton had 60" rounds with 8 to 10 people sitting at them.
> 
> 
> 
>On 11/24/2013 5:20 PM, Robyn Nixon wrote:
> 
> 
>
>Re: [Deptheads] Room Assignments Hilton - Orccon 2014 So Tim, 
>> 
>> Question on configuration:
>> When a room say 40 to 60 people max config for round table banquet configuration.
>> 
>> How many table is this?  (ie how many people per table?)
>> 
>> Do you know?
>> 
>> Robyn
>> 
>> 
>> On 11/23/13, 9:59 AM, "Tim Keennon" <Tim at StuGIII.com> wrote:
>> 
>>  
>>
>>  Here are the tentative room assignments for Orccon.
>>>  
>>>  A couple of caveats:
>>>  
>>>  
>>>  
>>>
>>>	* This is a new hotel and the room assignments will almost certainly be adjusted for Gamex '14 
>>>	* 
>>> 
>>>  
>>>
>>>	* If I missed anything/anyone let me know as soon as you catch it. 
>>>	* 
>>> 
>>> 
>>> 
>>>  
>>>    
>>>  RPGs Plaza A Lower Lobby  
>>>  Seminars/Movies etc. Plaza B Lower Lobby  
>>>  Wargames Plaza D Lower Lobby  
>>>  
>>>   
>>>   
>>>    
>>>  Miniatures Intern'l A Lobby Level  
>>>  Board Games Intern'l B Lobby Level  
>>>  Dealers Room Pacific Lobby Level  
>>>  
>>>   
>>>   
>>>    
>>>  Collectibles La Jolla Second Floor  
>>>  RPGA Catalina A Second Floor  
>>>  RPGA Catalina B Second Floor  
>>>  RPGA Catalina C Second Floor  
>>>  RPGA Catalina D Second Floor  
>>>  RPGA Newport A Second Floor  
>>>  RPGA Newport B Second Floor  
>>>  RPGA Newport C Second Floor  
>>>  RPGA Newport D Second Floor  
>>>  Game Shows Marina Second Floor  
>>>  Artemis Boardroom Second Floor  
>>>  LARPS San Lorenzo A Second Floor  
>>>  LARPS San Lorenzo B Second Floor  
>>>  LARPS San Lorenzo C Second Floor  
>>>  LARPS San Lorenzo D Second Floor  
>>>  LARPS San Lorenzo E Second Floor  
>>>  LARPS San Lorenzo F Second Floor  
>>>  Pathfinder Century A Second Floor  
>>>  Pathfinder Century B Second Floor  
>>>  Pathfinder Century C Second Floor  
>>>  Pathfinder Century D Second Floor  
>>>  Pathfinder Los Angeles A Second Floor  
>>>  Pathfinder Los Angeles B Second Floor    
>>> 
>>> 
>>>  One thing I know I haven't included is Reg and the Flea Market.  Reg will be by the front desk (I think).  The Flea Market I am up in the air on right now.
>>>  
>>>  
>>> 
>>> If you see a problem with your rooms, let me know sooner, rather than later.
>>>  
>>>  
>>> 
>>> Floor Plans
>>>  
>>>  
>>> 
>>> Capacity Chart
>>>  http://www3.hilton.com/en/hotels/california/hilton-los-angeles-airport-LAXAHHH/event/roomcharts.html
>>> 
>>>  
>>> 
>>> Lower Lobby
>>> http://www.hilton.com/en/hotels/groups/popup_floor_map.jhtml?ctyhocn=LAXAHHH&floorId=LAXAHHH_LOWER_LOBBY
>>>  
>>>  
>>> 
>>> Lobby
>>> http://www.hilton.com/en/hotels/groups/popup_floor_map.jhtml?ctyhocn=LAXAHHH&floorId=LAXAHHH_LOBBY_LEVEL
>>>  
>>>  
>>> 
>>> Second Floor
>>> http://www.hilton.com/en/hotels/groups/popup_floor_map.jhtml?ctyhocn=LAXAHHH&floorId=LAXAHHH_SECOND_FLOOR
>>>  
>>>  
>>> 
>>> 
>>>  
>>>  Tim
>>>  
>>> 
>>>
>>  
>> 
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> 
> 

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