[Deptheads] Room Assignments Hilton - Orccon 2014
Michael Russell
mikeinva8 at mac.com
Fri Dec 6 13:21:30 PST 2013
Tim and Victor,
Granted I did not know that LARPS required that much set up and break down time, but a lot of those times are more than what they requested, many of them said 4 or 5 hours and I gave all LARPS six hours.But even with that time added in, I do no think that it justifies them having those rooms blocked off for the full convention. I looked at all the 2013 schedules and Orccon had 4 LARPS events, Gamex had 3 and Gateway had 2, so as much as I like LARPS and do not want to take anything away from then, is just makes no sense to give them that much space and have it empty 90% of the time. I know if I had to play an RPG in Plaza A with that noise lever, then happen to go up to the 2nd floor and see all those smaller room sitting empty I would be royally pissed off.
I really think you need to take in to consideration the experience of having played in Plaza A, myself Eric A and Tracy Fryer have all done that when Orgins was there, and all agree, the noise level from the low low ceilings makes it really hard to hear anything when there are a lot of people in those rooms. And when you add to the fact that RPG is people sitting around a table where hearing what the GM is saying is key to having a good time, Plaza A is not the right place for RPG. One thing to keep in mind is one of the biggest amount of complaints we ever got was when we had to stick RPGA in one room (the restaurant) back at the Radisson.
I understand that we will not get everything perfect this first time at the new site, but we should try to get as much right as we can and not just say we can fix things later. As for room to grow, on the schedule there is a little room to grow, but we have not even looked at how many rooms we gave RPGS, as it stand they can have 16 events going at one time in the three most popular time slots 9:00, 2:00 and 8:00, do they run that many events at one time all day long? Do they need all that space? And have we thought of maybe moving LARPS down to Plaza A? That would give them a tone of room which seems to be what they need. And lastly for growth, keep in mind that the schedule only has two tables per room, almost all of them can have more (according to the capacity charts), though more than three tables per room would create he name noise problem. So if we added just one more table per room, that gives up space to add 30 more events per the most popular time slots, I think that is a good amount of growth room.
In addition, I just saw the responses people are giving on Face book about being in one large room, it is not looking good.
I very strongly recommend putting RPG up on the 2nd floor. I think it is better to error on the side that gives the RPG people what would make them happy at the new site, rather than to piss them off now and hope to correct the problem later and try to make then happy.
As always welcome any suggestion or feedback.
Thanks
Mike Russell
On Dec 4, 2013, at 6:27 AM, Victor B <fhoenix88 at yahoo.com> wrote:
> Nomatter what we do we are not going to get it perfect and changes will have to be made based on what we see and experience. Convention layouts need tweaks after you try them and juggle things. I don't recall any large convention that has moved to a new locale and got it perfect the first time and had the same exact layout thereafter.
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> RPGs, pathfinder and rpga all schedule their own events within the space they are given. Until those events are listed on website we do not know their event schedules yet and they are all doing a fantastic job growing each con and offering top notch events. Larps are given available space based on the size of the larp. The 30-70 person larps need lots of space, more than 1 room for many of the events, and require 2 to more hours set-up which inclues lugging props back and forth, setting up the props and coordinating the npcs , their scripts and roles, gms, and settting it all up. You have a pc staging area as well. You also need at least 1 hour to tear down. Larps take lots of space for a successful event.. Ask Ira and the guys doing Wyrd con--it is an "interactive theatre" convention ( transmedia, LARP, role playing, and storytelling, costuming). They use a hotel layout with lots of space because the events are not attendees sitting around tables maximizing space...they are moving around and physically interacting using lots of space (and they are using the space hours before and after their event runs).
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> Tim handed Jim Sandoval the plan and Jim said he will make it work. We are confident in Jim and his crew getting the most out of his space and making it shine. After orccon adjustments will be made based on the feedback from everyone as well as the data. All feedback before and after orccon is read, evaluated, and weighed with other factors for the convention overall.
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> Happy Holidays
> Happy Hanukkah day 7 (east coast and europe)
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> V
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> On 11/28/13, 10:55 AM, "Tim Keennon" <Tim at StuGIII.com> wrote:
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> No.. I used the similar numbers from the Sheraton. The Sheraton had 60" rounds with 8 to 10 people sitting at them.
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> On 11/24/2013 5:20 PM, Robyn Nixon wrote:
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> Re: [Deptheads] Room Assignments Hilton - Orccon 2014 So Tim,
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> Question on configuration:
> When a room say 40 to 60 people max config for round table banquet configuration.
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> How many table is this? (ie how many people per table?)
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> Do you know?
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> Robyn
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> On 11/23/13, 9:59 AM, "Tim Keennon" <Tim at StuGIII.com> wrote:
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> Here are the tentative room assignments for Orccon.
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> A couple of caveats:
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> This is a new hotel and the room assignments will almost certainly be adjusted for Gamex '14
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> If I missed anything/anyone let me know as soon as you catch it.
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> RPGs Plaza A Lower Lobby
> Seminars/Movies etc. Plaza B Lower Lobby
> Wargames Plaza D Lower Lobby
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> Miniatures Intern'l A Lobby Level
> Board Games Intern'l B Lobby Level
> Dealers Room Pacific Lobby Level
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> Collectibles La Jolla Second Floor
> RPGA Catalina A Second Floor
> RPGA Catalina B Second Floor
> RPGA Catalina C Second Floor
> RPGA Catalina D Second Floor
> RPGA Newport A Second Floor
> RPGA Newport B Second Floor
> RPGA Newport C Second Floor
> RPGA Newport D Second Floor
> Game Shows Marina Second Floor
> Artemis Boardroom Second Floor
> LARPS San Lorenzo A Second Floor
> LARPS San Lorenzo B Second Floor
> LARPS San Lorenzo C Second Floor
> LARPS San Lorenzo D Second Floor
> LARPS San Lorenzo E Second Floor
> LARPS San Lorenzo F Second Floor
> Pathfinder Century A Second Floor
> Pathfinder Century B Second Floor
> Pathfinder Century C Second Floor
> Pathfinder Century D Second Floor
> Pathfinder Los Angeles A Second Floor
> Pathfinder Los Angeles B Second Floor
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> One thing I know I haven't included is Reg and the Flea Market. Reg will be by the front desk (I think). The Flea Market I am up in the air on right now.
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> If you see a problem with your rooms, let me know sooner, rather than later.
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> Floor Plans
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> Capacity Chart
> http://www3.hilton.com/en/hotels/california/hilton-los-angeles-airport-LAXAHHH/event/roomcharts.html
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> Lower Lobby
> http://www.hilton.com/en/hotels/groups/popup_floor_map.jhtml?ctyhocn=LAXAHHH&floorId=LAXAHHH_LOWER_LOBBY
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> Lobby
> http://www.hilton.com/en/hotels/groups/popup_floor_map.jhtml?ctyhocn=LAXAHHH&floorId=LAXAHHH_LOBBY_LEVEL
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> Second Floor
> http://www.hilton.com/en/hotels/groups/popup_floor_map.jhtml?ctyhocn=LAXAHHH&floorId=LAXAHHH_SECOND_FLOOR
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> Tim
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