[Deptheads] Final Reminders

[Russell Howell]

Registration for Artemis does not open until the convention opens.  There
is no pre reg.  The web based registration is a multifold purpose. First,
it allows for convention attendees to see exactly when games are running,
be they every half hour or hour, without spamming the printed convention
schedule, so that they may attempt to plan accordingly. It also allows me
to make additions to the schedule, time permitting and I am physically and
mentally up for.  Second, it allows for "fairness" in registration for the
event as there have been many attempts to camp in the room and play in
every game that runs, reducing the number of overall players.  This is much
more common than I think most people realize.  I do allow for camping
though, so that if we do not have enough people, those that want to put in
the time and effort to come back for every game will get last shot to fill
in the empty spaces, but even that is based on the number of times they
have played.  Third, due to the fact that there are only six positions each
half hour or hour session, as the case may be, and it is not unheard of
that those who pre-reg for events do not make their games or even show up
to the con when they plan to, the badge number registration limits the
likelihood that there will be those who have not actually arrived claiming
spaces that will never be taken, discouraging other people from signing up
for a sessions that they could otherwise actually get into.  Fourth, it
allows for control over the removal of names from the signups in a fair
order, without the possibility of others crossing out names just to put
their own on the list (and that has happened, as well). And finally, the
web based signup list gives not only the attendees the opportunity to see
when they have signed up and to signup or remove themselves from their
phones while they are in another section of the convention, but most
importantly, it allows me, or my staff, to quickly and fairly take roll,
record who is playing, and get the game started as close to on time as
possible, all without blocking the registration list from those that want
to signup.  Additionally, I can answer questions about schedule openings,
when people have played, how often, and block people from signing up that
have caused problems (yes, that has happened as well).

Because I do not have access to the conventions attendee list, this badge
number uniqueness, (which is NOT the same as the registration number on the
website) is the best and easiest compromise I have found to come up with
for signing up (as well as it being required for paper based signup sheets
around the convention as well).

And, have you seen the handwriting/printing of our attendees?  Doctors have
nothing on them!

Hope this helps answer the questions and concerns.

Rusty

On Sep 1, 2014, at 9:28 PM, Shane Sauby <ssshanucon at yahoo.com> wrote:

Passing this on.  I believe the second point was mentioned during the
Feedback Forum.

Shane Sauby
Boardgames Supervisor


   On Friday, August 29, 2014 9:29 PM, Jeremy Lennert <jeremy at mindflare.com>
wrote:


Probably a bit late for this con, but for future consideration:

1.  I notice there's a separate web page for signing up for Artemis
sessions, and it seems to work based on my badge number.  I don't know what
my badge number is.  The "Your Badges" section of the web site doesn't list
any badges for me (presumably because I have a special GM badge rather than
a regular preregistration).

2.  It would be nice if there were some way for me to see how many people
have preregistered for my events, so I have a vague idea of how popular
they are and can make last-minute plans to, for example, bring extra copies
of a particular game.  In the past, I've found that most players do not
preregister, so this would probably not be a very accurate way of gauging
interest, but it still might be helpful.

~ Jeremy


On Mon, Aug 25, 2014 at 8:16 PM, Shane Sauby <ssshanucon at yahoo.com> wrote:

Hi everyone,

  Gateway starts Friday.
  Check your schedules.
  Pick up your badges at BGHQ.
  Read the procedures  (They were attached to the last e-mail.  If you need
them again, let me know)
  Questions or problems must be submitted in writing in triplicate... Okay,
you can just reply to this e-mail.

Shane Sauby
Boardgames Supervisor
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