[Deptheads] October minutes

Fri Jan 2 11:46:17 PST 2015

John,

Not having been to your house, I do not know the address. Is it possible to
get that either publicly or privately?  Thanks.

Rusty

On Fri, Jan 2, 2015 at 11:29 AM, <evil5757 at aol.com> wrote:

> January 11, my place, food at Noon...meeting starts at 1pm.
>
> John
>
>
> -----Original Message-----
> From: Eric M. Aldrich I <ealdrich at mac.com>
> To: deptheads <deptheads at strategicon.net>
> Sent: Mon, Dec 29, 2014 12:44 pm
> Subject: Re: [Deptheads] October minutes
>
>  I think January 11th is set. Where? Not sure.
>
>  As to deadlines, yes, things need to get going soon. There will be
> marketing info we'll need soon.
>
>  Eric
>
>  On Dec 28, 2014, at 6:31 AM, Shane Sauby <ssshanucon at yahoo.com> wrote:
>
>  Good morning all,
>
>      Do we have a firm date for the next meeting?  Also, do we have
> deaedline dates yet?
>
>  Shane Sauby
> Boardgames Supervisor
>
>
>    On Wednesday, November 26, 2014 9:50 AM, Mike James <
> minis.tyrant at gmail.com> wrote:
>
>
>  Here are the October minutes. If you wish to have it in a separate file,
> please let me know.
>
>  Mike
>
>
> Strategicon 2015 Planning Meeting 19 October 2014
>
> In attendance: Mickey Tan, Eric Nyquist, Dave Holt, Chris Carlson, Mike
> James, Robyn Nixon, Polly, Jason DuVall, Tim Keenon, Jim and Lori Sandoval,
> John Paiva, Mei Dean Francis, Eric Burgess, Rusty, Eric Aldrich (via
> Skype), Victor Bugg (via Skype).
>
> . Lunch - Kind of had to be there for that one.
>
> I. Announcements
> A. Marketing - Mei Dean Francis taking over marketing. More on that later.
>
> B. Library - Dave Holt taking over library, and the library is in our
> storage now.
>
> C. Family Track - Rachel Tolliver will be handling the Family Track. This
> will be a combination of a Family room and list of events labelled as such
> in the event Maturity field run in the assorted locations. This will allow
> us to provide a solid block of family events during certain hours. Family
> Friendly is NOT a babysitting service, that will remain in video games (ok,
> not really on the video games bit).
>
> D. Card Games - John Paiva will run what was once known as 'Traditional
> Card games.' This is being kept separate primarily due to legal reasons. By
> now this has spoken about on the department heads list with the appropriate
> amount of snark. Well done all.
>
>
> II. This Year
> A. Gateway 2014 - Official attendance 1810. Most successful Gateway
> financially and attendance-wise.
>
> B. Overall - Another year of solid growth, helped out greatly by better
> contracts and steadily rising attendance.
>
>
> III. Next Year
> A. Special Guests - Looking to get guests without a lot of expense.
> Suggestions and approvals through Victor.
>
> B. Marketing - As mentioned above, Mei will be handling the marketing
> duties. She will be sending out a questionairre to gather info for what she
> needs to target. Any info you can provide would be helpful (contacts,
> relevant communities, etc), and she can be reached at
> meideanfrancis at gmail.com. She will be looking to add some media without
> turning it into PAX.
>
> C. Budgets - Formalizing budgets now (stop laughing). Department heads,
> please send a list of needs to Eric A and Tim for consideration.
>
> D. Goals - looking for a 10% increase in attendance by con (1820, 1670,
> 1810 respectively). Looking to expand the games library to RPGs and more.
> Looking to use the restaurant room for noise level appropriate events
> (primarily LARPs), Feedback forum is now an input forum and we will be
> adding 4 suggestion boxes.
>
> IV. The Future and Beyond
> A. At Hilton until 2017 - We are gaining 2 of the outside atriums, so if
> you have something that would work outside, let Tim know. If we use them,
> the 3rd floor will end up being staff rooms so other guests don't have to
> deal with noise. Lounge will have a block of hot food and details will be
> on the list email before con.
>
> B. Moving after that? - Contracts up in 2017. We need to look now at
> possible options for moving, we will need to decide by the post-gateway
> meeting next year. Right now the plan is *not* to move, but we must do our
> due diligence.
>
> V. Q&A - Can we add a 'clear all' field for event registering?
>
> Next meeting likely January 11th.
>
>
>
>
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