[Deptheads] Minutes from Jan 11 meeting

[Strategicon Department Heads]

It was, but we couldn't remember the answer.

Eric

On 19 Jan 2015, at 12:41 , Strategicon Department Heads <deptheads at strategicon.net> wrote:

> Message From: Eric Nyquist  thatericn at aol.com
> Wasn't the oversized vehicle question already answered recently?
> 
> Eric N.
> 
> 
> -----Original Message-----
> From: Strategicon Department Heads <deptheads at strategicon.net>
> To: deptheads <deptheads at strategicon.net>
> Sent: Mon, Jan 19, 2015 12:38 pm
> Subject: [Deptheads] Minutes from Jan 11 meeting
> 
> Message From: Eric Aldrich  ealdrich at mac.com
> 
> Strategicon Meeting 11 Jan 2015
> 
> In attendance: Fred, Rusty, Robyn, Mei, Tim, John, Polly, Jason, Mike F, Tracy, 
> Mike J.
> Via Skype: Eric A
> Via Cell: Victor
> 
> 0. Lunch (get there early -- you're on your own for this)
> 
> 
> 1. Welcome and Announcements - The only announcement is that there are no 
> announcements.
> 
> 2. Orccon
>  
>  a. Budget - Have some wiggle room, but please don't waste. Keep the rooms down 
> if possible.
> 
>  b. Special Guests and Events - Catan Qualifier again, Power Grid World Tour, 
> Pathfinder VIP Mike Brook(?), Crash Games. If you have anything else, please get 
> info to Mei for PR and Tanya for website. Will also have a Valentines/They 
> weren't married? Congratulation party for Jason and Polly.
> 
>  c. Publicity -- Marketing Email #1 ASAP to Mei
> 
>  d. Department reports - Dealers room sold out, Foyer has 3 tables left. Adding 
> Water bottles and a Yearly shirt. Volunteers needed Friday 2-5pm, and 8-9:30am 
> other days for door security.Investigating printing awards at con.
> Artemis will be running shorter sessions and could really use capable 
> volunteers.
> Adentures League replaces RPGA
> 
>  e. Signage - Will get new pop-up banner for Adventurers League. Get requests to 
> Eric and Tanya ASAP
> 
>  f. Website changes - Change RPGA to Adventures League/RPGA for a year, Flea 
> Market still listed in foyer instead of downstairs. If you have any website 
> complaints, get info to Tanya with Operating system and browser info. List 
> details for art submissions on site.
>  g. Annual Awards et al - Trophies made soon, get any relevant info to Tanya
> 
>  h. Parking - Need info on Oversize vehicles
>  
>  i. Conbook - Ads to sell! Immediate pay increase for every ad sold (offer void 
> if you actually get paid)
> 
>  j. Rooms - Hotel almost sold out. Completely.
> 
>  k. Hotel Layout Space - Get special requests to Tim, he needs a good laugh.
>  l. Art - Getting a large bank of art for future use.
>  
>  m. Family Track - Contact soon, get Rachel's contact info to Mei 
> (
> racheltzorel at gmail.com
> )
> 
>  n. Flyers (done as of Jan 16) - Using an evergreen flyer, which from context 
> clues I figure means we will use the same flyer for the whole year. Also, 
> somewhat postcard sized-ish. Sort of.
>  
>  o. Library - Need to get something capable of running OSX for the Library 
> software, Eric is working on.
> 
>  p. Events (double secret agenda item) - 400+ events, more than Dundracon. Get 
> them approves and in.
> 
> 3. Deadlines
> 
>  Fri, 1-23
>   Event Submissions, 
>   Special Facility Requests due
>   Con Book Ads
> 
>  Sat, 1-24 
>   Event Pre-reg turned on
>  
>  Mon, 1-26 
>   Room lists to Victor B. and Eric A.
>   Conbook proofs start
>   Badge list to Tracy - She WILL email you reminding you, and confirming recepit 
> of a list. If you don't get them, she didn't get them, and you won't like her 
> when she is angry.
>  Fri, 1-30* 
>   Hotel Reg
> 
>  Mon, 2-9 
>   Con Pre-Reg turned off
>   Event Pre-Reg turned off
> 
> 4. 2015 Planning
> 
>  a. Special Guest(s) - Ideas and requests to Victor
> 
>  b. Marketing - Get anything you want to Mei.
> 
>  c. WonderCon + GAMA - Will have a booth at Wondercon.
> 
> 5. Q & A 
> 
> If you can't be at a meeting, you need to send a rep for your department
>  Tanya is still chasing down the email problem on event approvals and denials. 
> See her recent email about it. If you didn't get it, let us know so you can.
> 
>  If you wish to attend Polly & Jason's wedding, give them an address for 
> invitations.
> 
> 
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> 
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