[Deptheads] Minutes from Jan 11 meeting

[Strategicon Department Heads]

Official answer from Hilton (found it in some old email):

"The Parking Spot next door can handle oversized vehicles."

Eric

On 19 Jan 2015, at 12:48 , Strategicon Department Heads <deptheads at strategicon.net> wrote:

> Message From: Eric Aldrich  ealdrich at mac.com
> It was, but we couldn't remember the answer.
> 
> Eric
> 
> On 19 Jan 2015, at 12:41 , Strategicon Department Heads <deptheads at strategicon.net> wrote:
> 
>> Message From: Eric Nyquist  thatericn at aol.com
>> Wasn't the oversized vehicle question already answered recently?
>> 
>> Eric N.
>> 
>> 
>> -----Original Message-----
>> From: Strategicon Department Heads <deptheads at strategicon.net>
>> To: deptheads <deptheads at strategicon.net>
>> Sent: Mon, Jan 19, 2015 12:38 pm
>> Subject: [Deptheads] Minutes from Jan 11 meeting
>> 
>> Message From: Eric Aldrich  ealdrich at mac.com
>> 
>> Strategicon Meeting 11 Jan 2015
>> 
>> In attendance: Fred, Rusty, Robyn, Mei, Tim, John, Polly, Jason, Mike F, Tracy, 
>> Mike J.
>> Via Skype: Eric A
>> Via Cell: Victor
>> 
>> 0. Lunch (get there early -- you're on your own for this)
>> 
>> 
>> 1. Welcome and Announcements - The only announcement is that there are no 
>> announcements.
>> 
>> 2. Orccon
>> 
>> a. Budget - Have some wiggle room, but please don't waste. Keep the rooms down 
>> if possible.
>> 
>> b. Special Guests and Events - Catan Qualifier again, Power Grid World Tour, 
>> Pathfinder VIP Mike Brook(?), Crash Games. If you have anything else, please get 
>> info to Mei for PR and Tanya for website. Will also have a Valentines/They 
>> weren't married? Congratulation party for Jason and Polly.
>> 
>> c. Publicity -- Marketing Email #1 ASAP to Mei
>> 
>> d. Department reports - Dealers room sold out, Foyer has 3 tables left. Adding 
>> Water bottles and a Yearly shirt. Volunteers needed Friday 2-5pm, and 8-9:30am 
>> other days for door security.Investigating printing awards at con.
>> Artemis will be running shorter sessions and could really use capable 
>> volunteers.
>> Adentures League replaces RPGA
>> 
>> e. Signage - Will get new pop-up banner for Adventurers League. Get requests to 
>> Eric and Tanya ASAP
>> 
>> f. Website changes - Change RPGA to Adventures League/RPGA for a year, Flea 
>> Market still listed in foyer instead of downstairs. If you have any website 
>> complaints, get info to Tanya with Operating system and browser info. List 
>> details for art submissions on site.
>> g. Annual Awards et al - Trophies made soon, get any relevant info to Tanya
>> 
>> h. Parking - Need info on Oversize vehicles
>> 
>> i. Conbook - Ads to sell! Immediate pay increase for every ad sold (offer void 
>> if you actually get paid)
>> 
>> j. Rooms - Hotel almost sold out. Completely.
>> 
>> k. Hotel Layout Space - Get special requests to Tim, he needs a good laugh.
>> l. Art - Getting a large bank of art for future use.
>> 
>> m. Family Track - Contact soon, get Rachel's contact info to Mei 
>> (
>> racheltzorel at gmail.com
>> )
>> 
>> n. Flyers (done as of Jan 16) - Using an evergreen flyer, which from context 
>> clues I figure means we will use the same flyer for the whole year. Also, 
>> somewhat postcard sized-ish. Sort of.
>> 
>> o. Library - Need to get something capable of running OSX for the Library 
>> software, Eric is working on.
>> 
>> p. Events (double secret agenda item) - 400+ events, more than Dundracon. Get 
>> them approves and in.
>> 
>> 3. Deadlines
>> 
>> Fri, 1-23
>>  Event Submissions, 
>>  Special Facility Requests due
>>  Con Book Ads
>> 
>> Sat, 1-24 
>>  Event Pre-reg turned on
>> 
>> Mon, 1-26 
>>  Room lists to Victor B. and Eric A.
>>  Conbook proofs start
>>  Badge list to Tracy - She WILL email you reminding you, and confirming recepit 
>> of a list. If you don't get them, she didn't get them, and you won't like her 
>> when she is angry.
>> Fri, 1-30* 
>>  Hotel Reg
>> 
>> Mon, 2-9 
>>  Con Pre-Reg turned off
>>  Event Pre-Reg turned off
>> 
>> 4. 2015 Planning
>> 
>> a. Special Guest(s) - Ideas and requests to Victor
>> 
>> b. Marketing - Get anything you want to Mei.
>> 
>> c. WonderCon + GAMA - Will have a booth at Wondercon.
>> 
>> 5. Q & A 
>> 
>> If you can't be at a meeting, you need to send a rep for your department
>> Tanya is still chasing down the email problem on event approvals and denials. 
>> See her recent email about it. If you didn't get it, let us know so you can.
>> 
>> If you wish to attend Polly & Jason's wedding, give them an address for 
>> invitations.
>> 
>> 
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>> 
>> 
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