[Deptheads] Minutes from Jan 11 meeting

Mon Jan 19 13:08:35 PST 2015

At the meeting, the belief is that was more than one place that could, but the names were not known. 

Now we know at the very least parking spot does, and we should put that on the site. 

Mike

> On Jan 19, 2015, at 1:50 PM, Strategicon Department Heads <deptheads at strategicon.net> wrote:
> 
> Message From: Eric Aldrich  ealdrich at mac.com
> Official answer from Hilton (found it in some old email):
> 
> "The Parking Spot next door can handle oversized vehicles."
> 
> Eric
> 
>> On 19 Jan 2015, at 12:48 , Strategicon Department Heads <deptheads at strategicon.net> wrote:
>> 
>> Message From: Eric Aldrich  ealdrich at mac.com
>> It was, but we couldn't remember the answer.
>> 
>> Eric
>> 
>>> On 19 Jan 2015, at 12:41 , Strategicon Department Heads <deptheads at strategicon.net> wrote:
>>> 
>>> Message From: Eric Nyquist  thatericn at aol.com
>>> Wasn't the oversized vehicle question already answered recently?
>>> 
>>> Eric N.
>>> 
>>> 
>>> -----Original Message-----
>>> From: Strategicon Department Heads <deptheads at strategicon.net>
>>> To: deptheads <deptheads at strategicon.net>
>>> Sent: Mon, Jan 19, 2015 12:38 pm
>>> Subject: [Deptheads] Minutes from Jan 11 meeting
>>> 
>>> Message From: Eric Aldrich  ealdrich at mac.com
>>> 
>>> Strategicon Meeting 11 Jan 2015
>>> 
>>> In attendance: Fred, Rusty, Robyn, Mei, Tim, John, Polly, Jason, Mike F, Tracy, 
>>> Mike J.
>>> Via Skype: Eric A
>>> Via Cell: Victor
>>> 
>>> 0. Lunch (get there early -- you're on your own for this)
>>> 
>>> 
>>> 1. Welcome and Announcements - The only announcement is that there are no 
>>> announcements.
>>> 
>>> 2. Orccon
>>> 
>>> a. Budget - Have some wiggle room, but please don't waste. Keep the rooms down 
>>> if possible.
>>> 
>>> b. Special Guests and Events - Catan Qualifier again, Power Grid World Tour, 
>>> Pathfinder VIP Mike Brook(?), Crash Games. If you have anything else, please get 
>>> info to Mei for PR and Tanya for website. Will also have a Valentines/They 
>>> weren't married? Congratulation party for Jason and Polly.
>>> 
>>> c. Publicity -- Marketing Email #1 ASAP to Mei
>>> 
>>> d. Department reports - Dealers room sold out, Foyer has 3 tables left. Adding 
>>> Water bottles and a Yearly shirt. Volunteers needed Friday 2-5pm, and 8-9:30am 
>>> other days for door security.Investigating printing awards at con.
>>> Artemis will be running shorter sessions and could really use capable 
>>> volunteers.
>>> Adentures League replaces RPGA
>>> 
>>> e. Signage - Will get new pop-up banner for Adventurers League. Get requests to 
>>> Eric and Tanya ASAP
>>> 
>>> f. Website changes - Change RPGA to Adventures League/RPGA for a year, Flea 
>>> Market still listed in foyer instead of downstairs. If you have any website 
>>> complaints, get info to Tanya with Operating system and browser info. List 
>>> details for art submissions on site.
>>> g. Annual Awards et al - Trophies made soon, get any relevant info to Tanya
>>> 
>>> h. Parking - Need info on Oversize vehicles
>>> 
>>> i. Conbook - Ads to sell! Immediate pay increase for every ad sold (offer void 
>>> if you actually get paid)
>>> 
>>> j. Rooms - Hotel almost sold out. Completely.
>>> 
>>> k. Hotel Layout Space - Get special requests to Tim, he needs a good laugh.
>>> l. Art - Getting a large bank of art for future use.
>>> 
>>> m. Family Track - Contact soon, get Rachel's contact info to Mei 
>>> (
>>> racheltzorel at gmail.com
>>> )
>>> 
>>> n. Flyers (done as of Jan 16) - Using an evergreen flyer, which from context 
>>> clues I figure means we will use the same flyer for the whole year. Also, 
>>> somewhat postcard sized-ish. Sort of.
>>> 
>>> o. Library - Need to get something capable of running OSX for the Library 
>>> software, Eric is working on.
>>> 
>>> p. Events (double secret agenda item) - 400+ events, more than Dundracon. Get 
>>> them approves and in.
>>> 
>>> 3. Deadlines
>>> 
>>> Fri, 1-23
>>> Event Submissions, 
>>> Special Facility Requests due
>>> Con Book Ads
>>> 
>>> Sat, 1-24 
>>> Event Pre-reg turned on
>>> 
>>> Mon, 1-26 
>>> Room lists to Victor B. and Eric A.
>>> Conbook proofs start
>>> Badge list to Tracy - She WILL email you reminding you, and confirming recepit 
>>> of a list. If you don't get them, she didn't get them, and you won't like her 
>>> when she is angry.
>>> Fri, 1-30* 
>>> Hotel Reg
>>> 
>>> Mon, 2-9 
>>> Con Pre-Reg turned off
>>> Event Pre-Reg turned off
>>> 
>>> 4. 2015 Planning
>>> 
>>> a. Special Guest(s) - Ideas and requests to Victor
>>> 
>>> b. Marketing - Get anything you want to Mei.
>>> 
>>> c. WonderCon + GAMA - Will have a booth at Wondercon.
>>> 
>>> 5. Q & A 
>>> 
>>> If you can't be at a meeting, you need to send a rep for your department
>>> Tanya is still chasing down the email problem on event approvals and denials. 
>>> See her recent email about it. If you didn't get it, let us know so you can.
>>> 
>>> If you wish to attend Polly & Jason's wedding, give them an address for 
>>> invitations.
>>> 
>>> 
>>> _______________________________________________
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>>> 
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>>> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>>> 
>>> 
>>> 
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>> 
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