[Deptheads] Gamex 2015 Event Paperwork :)
Strategicon Department Heads
deptheads at strategicon.net
Tue Jun 2 17:01:01 PDT 2015
Good question.
IMO, if SJGames or other sponsor will provide us with some basic info,
that's roughly what I care about. How many participants, how long, and
who are any winners. The Participants & hours help us plan space/times and
the winners can make it into the conbook.
Other opinions?
Mark.
On Tue, Jun 2, 2015 at 2:16 PM, Strategicon Department Heads <
deptheads at strategicon.net> wrote:
> Message From: Jim Sandoval plustentoawesome at gmail.com
>
> Those events are sponsored by Steve Jackson Games which provides prize
> support through their own MIB volunteer program. I keep no record of those
> since we provide nothing other than event space for them. It was my
> understanding that the follow up paperwork was for events that we provide
> prize support for. I can try to get in contact with the Steve Jackson Games
> people to get that information, but we are generally uninvolved with that
> tournament procedure. Perhaps what would be best is that I have them not
> enter these events as sponsored and keep the ASPIRE tournament as sponsored
> since we actually sponsor it =)
>
> Jim
>
> On Tue, Jun 2, 2015 at 2:00 PM, Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
>> Message From: Tanya Aldrich taldrich at strategicon.net
>>
>> That would be the GURPS Final. Yep. Got that one.
>>
>> You also had 14 sponsored events, all GURPS it appears. Sponsored events
>> usually imply prizes to winners, so they get weighted like Tournaments,
>> unless I hear otherwise. Also, some of those events state tournament in the
>> title.
>>
>> Every event is supposed to submit a sign-up and attendance sheet or DNR,
>> and Payouts has agreed to hold them for me during the con.
>>
>> I guess it comes down to two things, we want as much data as possible
>> about each event, and if the event has winners we want to recognize them.
>>
>> Tanya
>>
>> On Jun 2, 2015, at 9:43 AM, Strategicon Department Heads wrote:
>>
>> Message From: Jim Sandoval plustentoawesome at gmail.com
>>
>> Not sure I understand. I have only one tournament and I personally
>> delivered the payout sheet and I reviewed it for badge numbers and names.
>> Is there anything I missed?
>> On Jun 1, 2015 11:14 PM, "Strategicon Department Heads" <
>> deptheads at strategicon.net> wrote:
>>
>>> Message From: Tanya Aldrich taldrich at strategicon.net
>>> Hi All,
>>>
>>> Thanks for all the paperwork being turned in. And thank you to the
>>> Payouts Crew for processing and sorting it.
>>>
>>> It's been a while since I was this early looking at the winners data.
>>> The winners list should be ready by the end of the week.
>>>
>>> First, a note from Payouts, white, pastel or high contrast colors for
>>> the paper please. Dark green doesn't work, the yellow was fine, the orange
>>> was ok, and red can work if all other viable colors are taken. Yes, for
>>> those who know their color temperatures, deep cool colors, very hard to
>>> read, deep warm colors can work.
>>>
>>> The # events is what is listed on the website.
>>> Tournaments below include Sponsored and Special, unless they are labeled
>>> Demos or 101 in the title, or are known not to be a tournament by me. Demos
>>> include 101s.
>>> The numbers below reflect the data received from Payouts when they shut
>>> down. Plus emails. And any paperwork I found in the payouts folders. If you
>>> turned it in to payouts and don't think it's listed, I'll look again.
>>> Otherwise, who did you give it to?
>>> # Events is all types of events, Tournaments to Demos.
>>> The data is comma delimited, so you can copy it into a file for CSV into
>>> a spreadsheet, I hope.
>>>
>>> Department, # Events, Missing Tourn, Events, Demos, #
>>> Missing, % Missing
>>> Traditional Card,3, 0, 0,
>>> 0, 0, 0%
>>> Boardgames, 399, 0, 5,
>>> 6, 11, 3%
>>> Collectibles, 92, 2, 2,
>>> 0, 4, 4%
>>> Computer, 10, 1, 0,
>>> 0, 1, 10%
>>> Miniatures, 70, 7, 3,
>>> 1, 11, 16%
>>> War Games, 19, 0, 3,
>>> 0, 3, 16%
>>> LARPs, 8, 0, 2,
>>> 0, 2, 25%
>>> General, 13, 1, 10,
>>> 0, 11, 84%
>>> Non-RPG Total, 611, 11, 25,
>>> 7, 44, 7%
>>>
>>> Other RPGs, 110, 14, 95,
>>> 0, 109, 99%
>>> Pathfinder, 77, 0, 77,
>>> 0, 77, 100%
>>> Advent League, 42, 0, 42,
>>> 0, 42, 100%
>>> Totals w/ RPGs,840, 25, 239,
>>> 7, 271, 32%
>>>
>>> We're down to 7% missing data, with the RPG department not accounted
>>> for. :)
>>>
>>> I would like to see the Missing Tournament column be all zeros for
>>> Gateway 2015.
>>>
>>> Remember, I need paperwork stating any DNRs and a reason why. All events
>>> listed on the website should be accounted for. Only exceptions are opening
>>> and closing hours, and certain general events and seminars (which were not
>>> included in the numbers above).
>>>
>>> We also still need more focus on sheets being complete. How I see it...
>>> 1. All game events should list winners or why there are none. Co-op game
>>> is a common reason, but i don't know what games are co-ops, so label, and
>>> co-op teams says to me, a team won, so I need to know who. Also, not enough
>>> players for payouts, does not mean to me not enough players for placing.
>>> 2. Who actually showed up that signed up.
>>> 3. Badge numbers, if I don't see badge numbers then I assume the GM
>>> didn't check for badges.
>>> 4. Label DNRs and non-winning events, so I know the paperwork is
>>> complete.
>>>
>>> General Events: Someone needs to take responsibility for generating and
>>> making sure paperwork is filled out. These include Improvs, Seminars, and
>>> Movies. We just need attendance badge numbers and names, or DNRs.
>>>
>>> Miniatures: Please start using a format more consistent with Boardgames
>>> and Collectibles. We can work on getting your extra info in the format.
>>> Need the DNR check box and a column for checking off who actually played.
>>>
>>> Other RPGs: I'm hoping you have the paperwork, please hold onto it and
>>> get to me at Gateway at the latest.
>>>
>>> Pathfinder and Adventurers League: I just need who played when, names
>>> and badge numbers, or DNRs. I didn't expect any info at the con, but soon
>>> would be nice.
>>>
>>> Wargames: You had an event that was titled Tournament, but designated a
>>> Demo, that doesn't work.
>>>
>>> Collectibles: Similar to Wargames, Demos listed as Events, Tournaments
>>> listed as Events. When I see weirdness like this I assume the title is
>>> correct.
>>>
>>> Great work everyone!!!
>>>
>>> Tanya
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>
>
> --
> Jim Sandoval
> RPG Supervisor
> Strategicon Events
>
> "I own this con!" -Chris Carlson
>
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